How to integrate Airtable with Toyokumo Safety Confirmation Service 2 to automatically register employee information from Airtable into Toyokumo Safety Confirmation Service 2

For companies, disaster response is one of the important aspects of risk management. In emergencies, being able to quickly confirm the safety of employees makes it easier to grasp the overall situation of the damage.
Tools such as Toyokumo Safety Confirmation Service 2 are utilized for this purpose, but employee registration must be done swiftly. In the unlikely event that a major disaster occurs when employee registration has been postponed, safety confirmation may not be possible.
This time, we have linked Airtable with Toyokumo Safety Confirmation Service 2 to reduce such risks as much as possible. If your company manages employees using Airtable, please take advantage of this integration.

Benefits of Integrating Airtable with Toyokumo Safety Confirmation Service 2

Benefit 1: Quick Completion of Registration

By performing this integration, employee information registered in Airtable will be automatically registered in Toyokumo Safety Confirmation Service 2. Employee registration is completed in one go, saving the effort of inputting data.
Most importantly, registration to Toyokumo Safety Confirmation Service 2, which is used in high-urgency situations, is completed on time. Since the registration task, which tends to be postponed, is automatically completed, it can be said that employee management in emergencies becomes more reliable.

Benefit 2: Improvement of Business Flow

Since registration is completed automatically, the task itself is time-saving. This leads to a reduction in workload and improves the efficiency of registration tasks.
Moreover, as long as employee information is registered in Airtable, employee management should be simplified. As a result, it becomes possible to review business flow and risk management.
Furthermore, with reduced task time, it becomes easier to make effective use of time. With more resources, it becomes easier to focus on core tasks.

[About Yoom]

From now on, we will introduce how to create a Flowbot in Yoom, which allows app integration without programming, to "register employee information registered in Airtable to Toyokumo Safety Confirmation Service 2."
After registering with Yoom, please try creating it!

The above Flowbot template can be copied from below.

1. Click on "View Details" on the top banner
2. Click on "Try this template" at the bottom of the transitioned screen
3. Register with Yoom

※ If you have already completed registration, the login screen will be displayed, so please log in.

How to Create an Integration Flow between Airtable and Toyokumo Safety Confirmation Service 2

Step 1: Integrate Airtable and Toyokumo Safety Confirmation Service 2 with My Apps

The template is copied, and the screen will look like the above.
Since you have transitioned to the Yoom page called "My Projects", please select "My Apps" from the menu on the left side of the screen.

First, integrate Yoom with each tool. Click "New Connection" at the top right.

Integration between Toyokumo Safety Confirmation Service 2 and Yoom

1. Search
‍Click on the icon for Toyokumo Safety Confirmation Service 2.‍

2. Enter Required Fields

For integration, please check the Toyokumo Safety Confirmation Service 2 page.

3. Add
Once you have entered the required fields, press the Add button at the bottom right.

Return to the Yoom screen, and if the above display appears, the integration is complete.

Integration between Airtable and Yoom

1. Prepare Airtable
‍Prepare the Airtable you will use at this stage. Since employee data will be used for testing, please enter it temporarily.
In this case, it was created as follows.

‍

The minimum fields that need to be set are the following four items.

・Name
・Login Name
・Password
・Created Time

Login Name and Password
will be used in Toyokumo Safety Confirmation Service 2. Please decide in advance.

Created Time
is created to detect records created in Airtable with Yoom.
It can be set from adding fields.

It is labeled as Created Time or Creation Time.

Set it as shown in the image and insert it into the field.

2. Search
‍Once Airtable is ready, enter Airtable in the search box and click on the Airtable icon.

3. Sign In

The Airtable sign-in screen will be displayed. Sign in with the account you want to integrate with Cloud Sign.‍

4. Add Base

After signing in, you will transition to the above screen.

Click "Add Base" in the red frame and select the base where you want to add Cloud Sign data.

5. Allow Access

Once the base is added, press "Allow Access".

Return to the Yoom screen, and if the above display appears, the integration is complete.

Next, copy the template to My Projects and create a flow bot.
If you haven't copied it yet, please copy the flow bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you moved to
3. Register with Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.

‍

Step 2: Setting to Retrieve Employee Information from Airtable

1. Open My Project

Open "My Project" from the menu on the left side of the screen.

2. Open the copied template
‍Click on "Register employee information registered in Airtable to Toyokumo Safety Confirmation Service 2".‍

3. Select App Trigger
‍Select "When a record is registered" from the Airtable icon.
Press Next.‍

4. Set Trigger Activation Interval

Set the activation interval from the pull-down. You can select trigger activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest activation interval varies depending on the plan.

5. Enter ID

Follow the supplement at the bottom of the box and copy & paste from the Airtable URL.

6. Execute Test
‍Return to Yoom and press the test button.
Once "Test Successful" is displayed, the trigger setting is complete. Please save.

7. Enter the Field Name for Created Time

Created Time is the field you prepared in Airtable earlier.
By setting this, schedule data will be sent to Google Calendar, so be sure to set it.

8. Execute Test
‍Press the test button at the bottom of the screen.
If "Test Successful" is displayed in blue, proceed to retrieve data from Airtable.

9. Add Values to Retrieve

Retrieve data from Airtable. Select the red frame.

Airtable data will be displayed as shown in the image. Select the data you want to reflect in Toyokumo Safety Confirmation Service 2 from Output.
You can retrieve it by pressing the "+" mark.

Once retrieved, it will be displayed on the right side of the screen.
For use in the next setting, be sure to retrieve the name, login name, and password.
Once retrieval is complete, press the add button at the bottom right.

10. Save
This completes the Airtable settings. Please press save.

Step 3: Setting to Register with Toyokumo Safety Confirmation Service 2

1. Link with App
‍Select "Add User" from the Airtable icon.
Press Next.‍

2. Enter Required Fields

Enter the three required fields. Click the box.

Select the Airtable icon.

The data added from the output earlier will be listed.
Click to add data that links with the box.

Once set, it will look like the image.
This time, I entered not only the required fields but also other boxes.

4. Execute Test
‍Once set, press the test button at the bottom.
If "Test Successful" is displayed in blue, the setting is complete. Please press save.

5. Turn ON the Trigger

Once the flow bot creation is complete, it will be displayed as shown above.
The trigger is initially set to OFF, so turn it ON.

‍

Flow bot template used this time
Register employee information registered in Airtable to Toyokumo Safety Confirmation Service 2

Other Automation Examples Using Toyokumo Safety Confirmation Service 2

There are many other examples of automation using Toyokumo Safety Confirmation Service 2 on Yoom, so here are a few introductions.

1. Register to Toyokumo Safety Confirmation Service 2 when employee information is added to Google Sheets
‍It also supports Google Sheets. If you are using other Google tools, you can manage everything with a single account, making management easier.

2. When employee information is updated in Google Sheets, it also updates in the Toyokumo Safety Confirmation Service 2
‍It also supports updates. It is recommended to use it in conjunction with registration.

3. Register employee information recorded in Notion to the Toyokumo Safety Confirmation Service 2 as well
‍If you are managing creative data such as images, how about integrating with Notion?

Summary

It can be said that risk management in preparation for emergencies should be carried out quickly. Therefore, you would want to complete the employee registration for Toyokumo Safety Confirmation Service 2 swiftly.
If you feel this way, the automation introduced this time is highly recommended. The registration process is automated, saving you the trouble of manual input.
Why not automate your workflow to create an efficient and easy-to-work environment?