How to integrate AKASHI with Chatwork to automatically notify in Chatwork when AKASHI detects a missed clock-in from the previous day

When managing attendance, there is a possibility of missed clock-ins as each employee manually records their time.
Missed clock-ins can lead to payroll calculation errors and issues during salary payments, so it's important to streamline the process of checking for missed clock-ins.
In this article, we introduce a method to integrate AKASHI with Chatwork to automatically notify Chatwork of any missed clock-ins detected in AKASHI from the previous day.
Let's use Yoom to automate tasks easily without programming!

Recommended for

・Those who have already implemented AKASHI and Chatwork and want to improve operations using notifications.
・HR personnel who are affected by missed clock-ins in payroll operations and want to resolve it through automation.
・Managers who want to enhance employees' self-management awareness regarding missed clock-ins.
・Those who feel challenged by the efficiency of attendance management in a remote work environment.

Benefits and Examples of Integrating AKASHI and Chatwork

Benefit 1: Early Detection of Missed Clock-ins

Missed clock-ins can potentially cause issues during payroll calculations.
By integrating AKASHI with Chatwork, you can automatically detect missed clock-ins from the previous day in AKASHI and notify Chatwork, allowing you to check for missed clock-ins before payroll calculations.
This can significantly reduce the burden on HR personnel who manually check and request corrections for missed clock-ins each month.
As a result, it is expected to reduce the risk of calculation errors and achieve accurate salary payments.

Benefit 2: Improve Employees' Self-Management Awareness

By integrating AKASHI with Chatwork, you can regularly notify employees and managers of missed clock-ins in AKASHI, encouraging prompt responses.
This can lead employees to become more aware of their attendance management, fostering a sense of responsibility towards it.
Especially, the earlier the notification timing, the easier it is for employees to address issues appropriately, making it likely to smoothly correct missed clock-ins.
For example, members who frequently work outside may often forget to clock out, but as they correct their attendance promptly after notifications, their self-management awareness is expected to improve, reducing missed clock-ins.

Benefit 3: Strengthening Attendance Management in Remote Work Environments

With the increase in remote work styles in recent years, it is a challenging task to confirm whether employees are clocking in accurately.
By integrating AKASHI with Chatwork, you can automatically grasp missed clock-ins even in remote environments and deliver regular notifications to Chatwork when action is needed.
This allows for quick responses to attendance issues of employees working outside the office, potentially improving the efficiency of attendance management in remote locations.

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How to Create an Integration Flow between AKASHI and Chatwork

Now, let's look at how to create a flow using Yoom to integrate AKASHI and Chatwork, “detecting missed clock-ins from the previous day in AKASHI and notifying Chatwork”.

The flow is set up in four processes.
・Integrate AKASHI and Chatwork as My Apps
・Copy the template
・Set up the schedule trigger and configure operations for AKASHI and Chatwork
・Turn on the trigger button and verify the integration operation between AKASHI and Chatwork

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Step 1: Link AKASHI and Chatwork to My Apps

1. How to register AKASHI

After clicking "My Apps", search for AKASHI from "New Connection".

The new registration screen for AKASHI will be displayed, so please enter your account name and access token to add it.
Reference）How to register AKASHI in My Apps
This completes the linking of AKASHI to My Apps.

2. How to register Chatwork
Next, search for Chatwork from "New Connection".

Enter your email address and password to log in.

On the screen requesting permission for Yoom, click "Allow".
This completes the linking of Chatwork to My Apps.

Once you confirm that the logos of AKASHI and Chatwork are in My Apps, proceed to edit the template!
Copy the template from "Try it" in the banner below.

Step 2: Set the Trigger to Activate at the Specified Schedule

First, select "When the specified schedule is reached" to set the trigger.

Title: Can be changed.
Schedule Setting: Set to activate at 9 AM daily. This can also be adjusted according to your needs, such as the day of the week or time.

Once the settings are complete, click "Save".

Step 3: Retrieve Specific Employee's Clock-in Information (Daily) from AKASHI

Next, select "Retrieve specific employee's clock-in information (daily)".

Title: Can be changed.
Action: Select "Retrieve specific employee's clock-in information (daily)".
Once set, click "Next".

Refer to the annotations outside the frame to input each item.
Note: Set the retrieval start period to be within a range of one day.

Once the settings are complete, conduct a test to obtain the output.
After confirming that the output is correctly reflected, save the settings.

Step 4: Branching

Next, click "Command Operation" to set up branching.

Ensure it is set as shown above.
By setting it this way, if the number of clock-ins is not four (clock-in, clock-out, break start, break end), a notification of missed clock-ins will be sent.
Note: For employees without breaks, set the branching condition to "Not equal to" and "2".
Once set, click "Save".

Step 5: Send a Message to Chatwork

Finally, select "Send a Message".

Title: Can be changed.
Action: Select "Send a Message".
Once set, click "Next".

Set the Room ID by referring to the annotations outside the frame.

The message content can be set freely.
For example, by setting it as shown above, if there is a missed clock-in in AKASHI, you can automatically retrieve "Employee ID", "Number of Clock-ins", "List of Clock-in Dates", and "List of Clock-in Types" and send a message to Chatwork.

Note: The content where the output is reflected will change each time and be notified.

Once the settings are complete, click Test.
If the test is successful, a sample message will be sent to Chatwork, so please check it and then save.

Step 6: Turn ON the Trigger

Once all steps are set up, turn "ON the Trigger" to activate the flow bot.
This completes the flow of "Detecting missed clock-ins from the previous day in AKASHI and notifying Chatwork".

Introduction to Other Automation Examples Using AKASHI

1. This is a flow that automatically registers employees in AKASHI based on the employee information registered in SmartHR.

By utilizing this flow, it is possible to automatically reflect employee information from SmartHR to AKASHI, potentially reducing the task of data transcription. This can lead to improved operational efficiency, reduced human errors, and the maintenance of accurate data.

2. This is a flow where AKASHI's information is automatically updated when employee information is updated in kintone.
By utilizing this flow, AKASHI's data is automatically updated in line with updates in kintone, which is expected to reduce verification tasks and input errors.

3. This is a flow that automatically registers employee information added to Google Sheets into AKASHI.
By utilizing this flow, you can automate the transcription work to AKASHI, which is expected to reduce manual work time and maintain high team productivity.

Summary

In this article, we introduced a method to integrate AKASHI with Chatwork to automatically notify Discord of missed clock-ins from the previous day detected by AKASHI. By automating the notification process, you can quickly identify missed clock-ins, which is expected to improve the efficiency of attendance management. Additionally, it allows for a swift response to attendance issues for employees working outside the office, potentially enhancing attendance management in remote work environments. By utilizing Yoom, you can easily implement automation without programming knowledge. Furthermore, you can integrate apps other than AKASHI and Chatwork, so please check various automation examples from the Flowbot Template List here.