How to integrate Asana with LINE WORKS to notify overdue tasks from Asana to LINE WORKS

In the business field, we believe that streamlining task management is the key to project success. However, have you ever overlooked tasks that have passed their deadlines? Especially in busy teams, there might be limitations in understanding the situation solely within management tools. This is where the integration of "Asana" and "LINE WORKS" comes in handy. By notifying LINE WORKS of overdue tasks managed in Asana, you can automatically notify the progress of tasks at specified times, which is expected to improve response speed. In this article, we will introduce the specific benefits and integration methods of this collaboration. Recommended for: - Project managers who want to streamline task management - Teams handling multiple projects simultaneously - Teams feeling challenges in information sharing and follow-up Benefits and Examples of Integrating Asana and LINE WORKS Benefit 1: Visualizing Overdue Tasks Asana is very convenient as a task management tool, but have you ever overlooked tasks that have exceeded their deadlines? Especially when multiple projects are progressing in parallel, it is not uncommon to spend time just understanding the progress. By notifying overdue tasks using LINE WORKS, it becomes easier to understand which tasks are incomplete and who should handle them. For example, by automatically sharing in a LINE WORKS group chat that "Mr. ○○'s 'submission of estimate' task is overdue," everyone can recognize the situation. An environment is created where necessary actions can be taken immediately without the task manager having to perform confirmation work. In this way, integrating Asana and LINE WORKS is expected to improve the visualization of task status. Benefit 2: Streamlining Follow-up When overdue tasks occur, if appropriate follow-up is not conducted, tasks may be further delayed, affecting the entire project. However, individually checking task progress and contacting people takes time. By integrating Asana and LINE WORKS for automatic notifications, overdue tasks are automatically shared with the entire team or related members, allowing necessary follow-up to be conducted immediately. For example, after the task owner receives a notification and replies, "I will complete it by today," the supervisor and the entire team can understand the response status and discuss the task content directly within LINE WORKS, eliminating the need for separate meetings and streamlining follow-up. Benefit 3: Improving Flexibility in Notification Methods Using LINE WORKS allows for flexibility in how notifications are sent. With Asana alone, task status mainly needs to be checked within the platform, but with integration with LINE WORKS, you can choose whether to send notifications to individual members or share them with everyone. For example, in a large-scale project, by setting notifications so that only relevant parties receive them instead of sending them to everyone, it is possible to deliver necessary information without causing unnecessary confusion. Additionally, for specific important tasks, creating a dedicated channel for notifications can prevent information from being buried. [Yoomとは] How to Create an Integration Flow of Asana and LINE WORKS Now, let's create a flow together using a template to "notify LINE WORKS of overdue tasks in Asana"! The template used this time can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Creation Page" below.
For basic operations of Yoom, please check "Getting Started with Yoom".

Yoom Account Creation Page

Getting Started with Yoom

Now, let's get started together!

Step 1: Connect Asana and LINE WORKS to My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

(2) From the list of new connections in My Apps, click on Asana.
(3) The Asana sign-in screen will appear. Enter the email address of your account and click "Continue".

(4) Next, enter your password and click "Log In".

(5) Next, connect LINE WORKS. Similarly, click LINE WORKS from the list of new connections in Yoom.
(6) The LINE WORKS new registration screen will appear, enter the Client ID, Client Secret, and Scope, and click "Add".
For the method of registering LINE WORKS My Apps, please refer to the link below.

How to Register LINE WORKS (API2.0) My Apps

Once the integration is complete, Asana and LINE WORKS will be registered in Yoom's My Apps.

This completes the My Apps registration.
Next, let's set up triggers using templates!

Step 2: Set Up Schedule Triggers

(1) We will use the templates introduced earlier. Click "Try it" on the banner below to copy.

Click on "At 9 AM every day" in the app trigger.

(2) From the "Specify execution time" screen of the schedule trigger, set the schedule.
For this example, check the days of the week to be notified and set the time to 9 AM.

Once the input is complete, click "Save" at the bottom.

Step 3: Integrate with Asana to Retrieve Task List

(1) Next, integrate with Asana to retrieve a list of overdue tasks.
Click on "Retrieve a list of overdue tasks in a specific section".

(2) From the "Select integration account and action" screen of Asana, check for any errors in the account information to be integrated with Asana, keep the action as "Retrieve a list of overdue tasks in a specific section", and click "Next".

(3) From the "API connection settings" screen, enter the workspace ID, project ID, section ID, and due date.
・Workspace ID: Select from candidates
・Project ID: Select from candidates
・Section ID: Select from candidates
・Due date: Select from dates

Once the input is complete, click "Test", and if no errors occur, click "Save" at the bottom.

Step 4: Integrate with LINE WORKS to Send Messages to Talk Room

(1) Next, integrate with LINE WORKS to send messages to the talk room.
Click on "Send message to talk room".

(2) From the "Select integration account and action" screen of LINE WORKS, check for any errors in the account information to be integrated with LINE WORKS (API2.0), keep the action as "Send message to talk room", and click "Next".

(3) From the "API connection settings" screen, select the bot ID from the candidates, check the red line, and enter the talk room ID.
The content entered in the message will be notified to LINE WORKS.

Once the input is complete, click "Test", and if no errors occur, click "Save".
(4) Finally, click "Turn on trigger".

This completes the flow bot for "Notifying overdue tasks in Asana to LINE WORKS".

Other Automation Examples Using Asana and LINE WORKS

At Yoom, we have many other examples of automation using Asana and LINE WORKS, so let us introduce a few.

1. Notify LINE WORKS of Tasks Due Today in Asana

By automatically notifying LINE WORKS of tasks due today, it is expected to prevent information management oversights. The notification channel and content in LINE WORKS can be freely set, allowing for flexible responses.

2. Notify LINE WORKS when a task is completed in Asana

When a task is completed, a notification is automatically sent to the specified talk room. This reduces the effort for administrators and leaders to confirm task completion and makes it easier to understand the situation. Additionally, the content of the notification and the LINE WORKS talk room to which it is sent can be freely customized.

3. Add content posted on LINE WORKS to Asana

Tasks are automatically added to Asana based on information from LINE WORKS, reducing the effort of manual entry. This helps prevent omissions and errors in transcription, thereby reducing the burden on the person in charge. It is recommended for those who want to avoid missing important tasks.

Additionally, if you would like to check templates using Asana and LINE WORKS, please visit the following site.

List of Flowbot Templates Using Asana

List of Flowbot Templates Using LINE WORKS

Summary

The integration of Asana and LINE WORKS is a convenient means to streamline task management and enhance the productivity of the entire team.
By automatically notifying overdue tasks, it prevents delays in response and allows the entire team to grasp the situation in real-time, reducing the need for confirmation work. Additionally, flexible notification settings and the promotion of smooth communication will make project progress smoother.
This integration is especially recommended for busy teams working remotely or managing multiple projects simultaneously.
If you are facing challenges in task management, why not introduce this integration and improve your team's performance?