How to integrate Bubble with Gmail to notify the creation of a Thing in Bubble via Gmail

Bubble is a convenient app that allows you to create applications without writing code. Even without programming knowledge, you can intuitively operate with drag and drop. Many people may find it time-consuming to share Things created with Bubble. We introduce a method to streamline your work by integrating Bubble with Gmail. By receiving automatic notifications in Gmail when a new Thing is created in Bubble, you can respond quickly to tasks. This automation is particularly useful for those who want to improve efficiency in business management or customer support, so please read until the end! Recommended for: - Company personnel who want to manage customer information and data entry in real-time - Those experiencing errors or delays with manual management and considering automation - Team leaders looking to optimize customer support resources - Business owners who want to connect multiple business processes and improve work efficiency Benefits and Examples of Integrating Bubble and Gmail Benefit 1: Promoting Quick Business Response By receiving notifications in Gmail when a new "Thing" is created in Bubble, relevant personnel can start responding immediately. For example, when customer information is added to a CRM system, the responsible person can grasp the information in real-time, eliminating delays in customer response or data entry. Compared to manually checking the system, immediacy is significantly improved. Thus, integrating Bubble and Gmail may lead to more efficient operations requiring quick responses and reduce wasted time. Benefit 2: Reducing Errors and Delays When managing business processes manually, data entry or notification delays can occur. For example, when a new order is added to an order management system, if you need to manually check notifications and respond, there may be oversights or delays. By automatically creating data as a "Thing" in Bubble and sending the result to Gmail, omissions and errors in business are greatly reduced. Since notifications are automated, personnel can act based on the latest information, helping prevent errors. Benefit 3: Optimizing Resources and Reducing Waste With automation and immediate notifications, companies can optimally allocate resources. For example, if a customer support team manages inquiries or requests from customers in Bubble, a notification is sent to Gmail when an inquiry is created as a "Thing." This allows support personnel to immediately recognize which inquiries to prioritize and efficiently allocate necessary resources. By reducing the time spent on manual checks, staff can focus on other important tasks, reducing overall business waste. [Yoomとは] How to Create a Bubble and Gmail Integration Flow This flow will proceed in four main steps. - Register Bubble and Gmail as My Apps - Copy the template - Set up the creation of Things in Bubble as the starting point and the subsequent Gmail notification settings - Turn on the trigger and confirm the integration automation The template used this time is as follows. By using the template, you can automate integration without code!

Now, let's introduce the detailed process.

Step 1: Connect Bubble and Gmail to My Apps

First, register the Bubble and Gmail you will use to My Apps.
Registering them in My Apps will make subsequent operations smoother.

First, connect Bubble to My Apps.
Log in to Yoom and click "My Apps" → "New Connection" on the left side of the screen.

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Enter "Bubble" in the search window and click the displayed suggestion.

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A screen like the one in the image below will be displayed, so enter the necessary information and click the "Add" button.

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Return to the My Apps screen and confirm that Bubble has been added.

Next, register Gmail to My Apps.
Click "New Connection" as before.

A search window will be displayed, so enter "Gmail" and click the displayed item.

A sign-in screen will be displayed, so follow the on-screen instructions to sign in.

* You need to allow all permissions for Gmail during authentication.

After proceeding with authentication, you will return to the Yoom screen, and Gmail will be displayed in My Apps.

This completes the registration of the apps to be used in My Apps.

Step 2: Copy the Template

Copy the template you will use this time. Click the "Try this template" icon on the template below.

When the copy is complete, the following screen will be displayed, so click "OK." Step 3: Setting up the creation of a Thing in Bubble as a starting point, followed by Gmail notification settings Now, let's move on to operating Yoom's Flowbot. Click on "When a Thing is created" within the red frame. The following screen will be displayed, so check to ensure there are no discrepancies with the linked Bubble account. If everything is correct, click "Next." The API connection settings for the app trigger will be displayed. Follow the instructions to input the necessary information, and once completed, click "Test." After confirming "Test Successful," click "Save." Next is the Gmail settings. Click within the red frame in the image below. The email settings screen will be displayed, so verify that the Gmail account is correct. Scroll down to set the content of the email that will actually be sent to Gmail. Click on the body to display "Output," and enter the necessary details. In this example, we are adding the "Creation Date" of the Thing. Once the settings are complete, click "Next." After completing the input, click "Test," and once "Test Successful" is displayed, click "Save." This completes the app settings. Step 4: Turn on the trigger and confirm the integration automation By clicking "Turn on Trigger" in the red frame of the screen below, the Flowbot will automatically start. Here is the template used this time.

Other Automation Examples Using Bubble and Gmail

Here are some other templates using Bubble and Gmail.

① Registering Responses from Google Forms into Bubble

This is a flow for registering responses from Google Forms into Bubble. By utilizing this template, you can automatically create a Bubble Thing from the responses in Google Forms. Automatic data reflection enables smooth information sharing and leads to prompt follow-ups. Additionally, automatic synchronization may help prevent input errors and registration omissions.

② Add a row to Bubble when a row is added in Google Sheets

This is the flow for adding a row to Bubble when a row is added in Google Sheets. By utilizing the template, you can automatically create a Thing in Bubble whenever new information is registered in Google Sheets. Since the data is automatically reflected, smooth information sharing becomes possible, and app developers and web creators can expect improved efficiency in data transcription.

③Notify employees of onboarding information via Gmail once they are registered in Google Workspace

This flow involves notifying employees of onboarding information via Gmail once they are registered in Google Workspace. By using this template, you can streamline business processes. An email is automatically sent as soon as a new employee is registered, reducing the need for HR personnel to manually send emails one by one. Automating email notifications also helps prevent any oversights, ensuring that all employees receive the necessary information. This ensures a smooth start from the first day of employment.

Summary

‍This integration of Bubble and Gmail enables efficient operations and prompt responses. The automated notification system reduces errors and delays, optimizing resources. This allows companies to manage business processes more efficiently, enabling staff to focus on important tasks.
Try leveraging the integration of Bubble and Gmail to improve your operations!