How to integrate AKASHI with Microsoft Teams to detect missed clock-ins from the previous day in AKASHI and notify Microsoft Teams

Is "missed clock-ins" a common issue in attendance management for you? When employees forget to clock in, administrators often spend a lot of time checking and correcting records, which can lead to decreased work efficiency. This is where AKASHI's automatic detection feature and integration with Microsoft Teams come in handy. This system automatically detects missed clock-ins from the previous day and notifies you at a specified time, allowing for immediate action. In this article, we will introduce the benefits of this integration with concrete examples and explain how to set it up, including images. It's a must-read for those considering a shift from manual work to automation! Recommended for: - Administrators who want to reduce attendance management errors - HR personnel at companies with a large number of employees - On-site managers and employees who are not tech-savvy What issues can be solved by integrating AKASHI with Microsoft Teams? [Yoomとは] Benefits and Examples of Integrating AKASHI with Microsoft Teams Benefit 1: Improved Time Performance By automatically detecting missed clock-ins from the previous day and notifying via Microsoft Teams, administrators can expect improved work efficiency. In attendance management, there is often the hassle of manually checking system data or Excel files, but this can be eliminated. For example, the task of checking the attendance status of dozens of people every morning can be reduced to simply checking notifications on Teams, thereby shortening the time required for verification. Furthermore, since notifications are automated, you are freed from tedious repetitive tasks, allowing human resources to be allocated to more strategic tasks. Even in large companies or those with multiple locations, the relevant personnel can respond immediately upon receiving notifications, ensuring smooth overall operations. Benefit 2: Reduction of Human Errors When manually checking for missed clock-ins, isn't there a higher risk of oversight during busy times? By utilizing AKASHI's detection feature and Microsoft Teams' automatic notifications, you can expect to prevent such human errors. For example, if a notification of a missed clock-in is not received, it could become an issue during payroll calculations. With this system, any omissions are automatically detected and notified to the relevant parties at a specified time. This allows for necessary actions to be taken early, reducing the likelihood of missed checks or information delays. Additionally, Microsoft Teams notifications can record who has checked them, serving as a mechanism to clarify accountability. Benefit 3: Simple Operation and Easy Implementation The integration of AKASHI with Microsoft Teams is simple to set up and can be smoothly implemented. Especially for companies already using Microsoft Teams in their operations, it can be incorporated into the existing workflow, eliminating the need to build a new system. For example, by using Microsoft Teams' notification feature to directly send missed clock-in information to each responsible person or employee, you can start operations without disrupting the existing workflow. Even if you are not using Microsoft Teams, the IT literacy required for implementation is low, and both administrators and general employees can operate it intuitively. This ease of use is a significant advantage, especially for small and medium-sized enterprises. How to Create a Flow for Integrating AKASHI with Microsoft Teams Let's create a flow together using a template to "detect missed clock-ins from the previous day with AKASHI and notify Microsoft Teams"! The template we will use can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Issuance Page" below.
For basic operations of Yoom, please check "First Time with Yoom".

Yoom Account Issuance Page

First Time with Yoom

Now, let's get started together!

Step 1: Connect AKASHI and Microsoft Teams to My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "＋New Connection".

(2) From the list of new connections in My Apps, click AKASHI.
(3) On the "New Registration for AKASHI" screen, enter the account name and access token, and click "Add".
For instructions on obtaining an access token, please refer to the site below.

How to Register AKASHI to My Apps

(4) Next, connect Microsoft Teams. Similarly, click Microsoft Teams from the list of new connections in Yoom.
※Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business). If you are not subscribed to the general corporate plan, authentication may fail.
(5) On the Microsoft Teams sign-in screen, enter your account and log in.

Once the connection is complete, AKASHI and Microsoft Teams will be registered in Yoom's My Apps.

This completes the registration of My Apps.
Next, let's set up triggers using templates!

Step 2: Specify the Schedule

(1) We will use the template introduced earlier. Click "Try it" on the banner below.

Click on "When the specified schedule is reached" for the schedule trigger.

(2) From the "Specify execution time" screen of the schedule trigger, set the schedule.
This time, we checked the days of the week to notify and set the time to 9 AM.

Once the input is complete, click "Save" at the bottom.

Step 3: Integrate with AKASHI to obtain employee clock-in information

(1) Next, integrate with AKASHI to obtain employee clock-in information.
Click on "Obtain clock-in information for a specific employee (daily)".

(2) From the "Select integration account and action" screen of AKASHI, check if there are any errors in the account information integrated with AKASHI, and keep the action as "Obtain clock-in information for a specific employee (daily)" and click "Next".

(3) From the "API Connection Settings" image, check the red line and enter each item.
Enter the API token obtained during app integration.

How to register your app in AKASHI‍

The start date and time and end date and time of the acquisition period can be selected from the calendar.

Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save".
(4) Next, set the branching conditions.
Click on "Command Operation".

(5) From the "Specify branching conditions" screen, select the same items as in the image below.
If you want to add more branching conditions, click "Add branching condition" to add them.

Once the input is complete, click "Save".

Step 4: Integrate with Microsoft Teams to send messages to the channel

(1) Next, integrate with Microsoft Teams to send messages to the channel.
Click on "Send a message to the channel".

(2) From the "Select integration account and action" screen of Microsoft Teams, check if there are any errors in the account information integrated with Microsoft Teams, and keep the action as "Send a message to the channel" and click "Next".

(3) From the "API Connection Settings" screen, select the team ID and channel ID from the options.
The content entered in the message will be notified to Microsoft Teams.

Other fields are not mandatory. Please enter information where necessary.
Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save".
(4) Finally, click "Turn on Trigger".

This completes the flowbot for "Detecting missed clock-ins from the previous day in AKASHI and notifying Microsoft Teams".

Other Automation Examples Using AKASHI and Microsoft Teams

At Yoom, there are many other examples of automation using AKASHI and Microsoft Teams, so let us introduce a few.

1. Register in AKASHI when employee information is added in Google Sheets

By utilizing this flow, you can expect to reduce the effort of transferring information entered in Google Sheets to AKASHI. This system can prevent input errors and omissions, allowing you to allocate the freed-up time to other tasks.

2. Update AKASHI when employee information is updated in Google Sheets

When employee information is updated in Google Sheets, the information in AKASHI can also be automatically updated. By utilizing this flow, it is expected to prevent any omissions in updates. You can work with the latest data immediately, allowing you to proceed with tasks smoothly.

3. Retrieve records from Google Sheets where the date matches today and send a daily batch notification to Microsoft Teams

By entering information into Google Sheets, the data for the day is automatically extracted and notified to Microsoft Teams. This is expected to save the effort of manual announcements and prevent missed notifications or incorrect content.

For those who want to check templates using AKASHI and Microsoft Teams, please visit the following site.

List of Flow Bot Templates Using AKASHI

List of Flow Bot Templates Using Microsoft Teams

Summary

The integration of AKASHI and Microsoft Teams is an attractive tool for efficiently solving the issue of "missed clock-ins" in attendance management! Automatic notifications will reduce the workload of administrators and facilitate smooth information sharing with employees. Additionally, by preventing human errors and enhancing data transparency, you can expect improved accuracy in attendance management. With its simple operability and flexible implementation process, it can be utilized by a wide range of companies, regardless of size or industry. If you are considering improving attendance management, please consider implementing it!