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This article introduces a method to automate notifications of attendance omissions by integrating freee HR and Labor Management with Discord, significantly improving work efficiency.
It reduces manual checking tasks and creates an environment where you can focus on important tasks.
This article provides a detailed explanation of the specific steps and benefits.
By integrating freee HR and Labor Management with Discord, you can automatically detect attendance omissions, significantly reducing manual checking tasks.
For example, in companies with many employees, it is possible to reduce the time spent on daily attendance checks and allocate resources to other important tasks.
By detecting attendance omissions early and taking appropriate actions, you can reduce the risk of not meeting statutory labor standards.
Specifically, it helps prevent penalties or troubles that may arise from leaving unprocessed attendance omissions unattended, thereby enhancing the company's reliability.
By immediately notifying leaders and managers of attendance omissions, quick responses on the ground become possible.
For example, it shortens the time needed to quickly confirm with the relevant employee, understand the cause, and implement measures to prevent recurrence.
[About Yoom]
This article introduces how to set up the following template for "automating notifications of attendance omissions by integrating freee HR and Labor Management with Discord."
The content this time uses a template for setting up notifications for missed clock-ins at 9 AM.
Now, let's set up automation using the template below!
To connect freee HR and Labor with Discord to Yoom, register them in My Apps.
By registering in My Apps, automation can be carried out smoothly.
Let's start with registering in My Apps!
Click on the My Apps menu on the left side of the Yoom screen and press the New Connection button on the right side of the screen.
A screen like the image below will be displayed, so enter "freee HR and Labor" in the search window.
Click on the freee HR and Labor that appears in the suggestions.
Next, the freee login screen will be displayed, so log in.
Once login is complete, the screen will switch to the start of account linking.
Scroll down and click the "Allow" button.
freee HR and Labor will be displayed on the My Apps screen as shown in the red frame.
This completes the linking of freee HR and Labor.
Next, register Discord in My Apps.
Just like registering freee HR and Labor in My Apps, click "New Connection" on the right side of the screen.
A search window will be displayed, so enter "Discord" and click on the Discord that appears in the suggestions.
When you click on Discord, the screen will look like the image below.
Enter the necessary information according to the content and click Complete.
For detailed settings of Discord, please check here.
Once the connection is complete, Discord will be displayed in My Apps on Yoom.
This completes the My Apps connection of freee HR and Labor with Discord.
Let's move on to the next step!
To set up automation, click "Try it" on the banner below.
The template will be copied, so click the "OK" button at the bottom right.
The following screen will be displayed, so click "Get Time Stamp Data" within the red frame.
The screen "Select Linked Account and Action" will be displayed.
Confirm that the account within the red frame in the image below is the one to be linked this time, and click the "Next" button.
Next, move to the API connection settings screen,
and enter the necessary information according to the content.
・"Office ID" will display candidates when clicked, so select from them.
・For "Employee ID", candidates will also be displayed when clicked, so select from them.
・There is no problem with the already entered content for "Date of Time Stamp to be Acquired".
Once you have entered the content, click the "Test" button.
If "Test Successful" is displayed, scroll down the screen and click the "Save" button.
Now you have set up to acquire attendance time stamp data from freee HR.
Let's move on to the next step!
Next, we will set up the notification action to Discord.
Click "Send Message" within the red frame below.
The screen to select the linked account and action will be displayed,
confirm that the account within the red frame is the correct one to link this time, and click the "Next" button.
Next, the API connection settings will be displayed.
Enter the required fields.
・For obtaining the Channel ID, please refer to here
・For checking the User ID, please refer to here
In "Message Content", you can mention an individual user with "@USER_ID".
To mention all members, enter "@everyone".
Once the input is complete, click the "Test" button,
and if "Test Successful" is displayed, scroll down and click "Save".
This completes the action setting for Discord message notifications.
Now, let's move on to the final step!
Finally, click 'Turn ON Trigger' to complete the automation setup.
Let's check if the flow bot starts correctly.
If the settings are correct, a message will be sent to Discord.
This completes the steps for setting up absence detection and Discord notifications using freee HR.
By linking accounts and setting up automation with Yoom,
even those with little programming experience or knowledge can easily set up automation.
We used the following template this time,
but there are many other templates available, so let me introduce them.
1. When an employee is registered in freee HR and Labor, request schedule adjustments and then register the event in Google Calendar and send notifications
This is recommended for HR and general affairs personnel responsible for recruitment activities who need to manage many onboarding processes.
It is likely to reduce the time spent on scheduling follow-ups for new employees.
2. Register employees in kintone when they are registered in freee HR
This is recommended for those who manage the progress of business processes in kintone while handling employee onboarding and offboarding in freee HR. By automating the record registration in kintone, it is possible to improve operational efficiency.
3. Update employee information in freee HR when a row is updated in Google Sheets
This is recommended for those who want to synchronize information between Google Sheets and freee HR.
Changes in addresses or contact details made in freee HR will be automatically reflected in Google Sheets,
helping to prevent human errors such as manual mistakes or missed updates.
This time, we introduced a method to automate missed attendance notifications by integrating freee HR and Labor Management with Discord.
With this automation, you can achieve operational efficiency and strengthen labor compliance.
Additionally, by reducing manual verification tasks and enabling quick information sharing with leaders, you can improve the overall operational efficiency of the company.
This allows employees to focus on important tasks and contribute to the growth of the company.
It can be easily set up without programming knowledge and can be implemented in a short time.
Please try out this template.
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