Integrate freee HR Labor with Google Chat to automatically notify Google Chat when employee information is updated in freee HR Labor.

Step 1: Connect freee HR and Google Chat with My Apps

After logging into Yoom, click "My Apps" on the left side of the screen, then click "+ New Connection".

Search for and click freee HR in the "App List".
Then log into freee HR and allow access to Yoom.

Search for Google Chat again from the app list.
If two apps are displayed at this time, click Google Chat (OAuth).
*Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.

After entering the "Client ID" and "Client Secret", click "Register".
This completes the My Apps connection.

Next, copy the Flowbot template.
Click "Try it" on the banner below to copy.

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Once you have copied, click "OK" to move to the Flowbot settings screen.

Step 2: Set the Trigger

Next, set the trigger for freee HR.
Click "When employee information is updated (Webhook)". (The text in the image is truncated at the end)

Next, edit the title as desired and check the account information.
You can change the "Title" to a descriptive name of your choice.
Ensure the correct account is selected in "Account information linked with freee HR". If you own multiple accounts, a different account may be selected.
Click "Next" without changing the "Trigger Action".

Copy the Webhook URL displayed on the next screen and configure it in the freee HR management screen.
Once the setup is complete, click "Test" to verify if information can be retrieved from freee HR.
If there are no issues, click "Save".

Step 3: Set the Action

Next, set the action for Google Chat.
Click "Send a message to space".

As before, edit the title as desired and verify the account information is correct.
Click "Next" without changing the "Action".

Next, configure the Google Chat connection settings and edit the message content to be sent.
Obtain and enter the "Space ID", "Key", and "Token" from Google Chat.
You can set the "Message Content" to the information you want to send. By clicking the text box, you can reference the information obtained from freee HR earlier.
Once each item is configured, click "Test" to verify if the message is sent.
If there are no issues, click "Save".

Finally, click "Turn ON Trigger" to complete the preparation for flow operation.
Now, whenever employee information is updated in freee HR, a notification will be automatically sent to Google Chat.

Other Automation Examples Using freee HR

1. Automatically Add Employees Registered in freee HR to SmartHR's Employee Management Table

This flow allows employees registered in freee HR to be automatically registered in SmartHR as well.
This eliminates the need for duplicate operations, thereby improving the efficiency of manual tasks by more than half.

2. If there is a request for attendance modification, update the attendance information in freee HR after approval and notify via Google Chat

This is a flow that automatically updates attendance information and sends notifications after attendance modifications are approved.
By automating modifications and notifications, it leads to accurate data management and prevents oversights.

3. Post to the LINE WORKS attendance bot to clock in and out on freee HR

This is a flow that streamlines attendance reporting by eliminating the need for manual clocking.
Since it can be completed solely within LINE WORKS without needing to open the freee HR page, you can smoothly transition to reporting tasks, improving work efficiency.

Summary

By integrating freee HR and Labor with Google Chat, automatic notifications of employee information updates can enhance work efficiency. Benefits such as speedy information sharing, reduced risk of human error, and streamlined onboarding processes are particularly advantageous for HR and IT departments. This can ultimately improve the overall quality of business operations and may lead to increased employee satisfaction.

If you're interested, please take advantage of this template to experience the integration and automation of freee HR and Labor with Google Chat.