How to link freee HR Labor with LINE WORKS and notify LINE WORKS when employee information is updated in freee HR Labor

How do you verify when there is an update to employee data? Also, how do you notify the relevant departments of the update?
This time, we will explain about automating notifications of employee data updates.
To automate this process, you will need to integrate the freee HR system with LINE WORKS, but we will introduce a method that allows you to easily integrate apps without programming knowledge!
We provide detailed instructions with images, so even those who are new to app integration can use it with confidence.

Recommended for

・Companies managing human resources with freee HR and communicating via LINE WORKS
・Those who want to send notifications of employee data updates from freee HR to LINE WORKS
・Those who want to quickly grasp updates to employee data made in freee HR
・Those who want to prevent overlooking updated employee data in freee HR

Benefits and Examples of Integrating freee HR and LINE WORKS

Benefit 1: Strengthening Interdepartmental Collaboration

By implementing this integration, you can send notifications to LINE WORKS when there is an update to employee data in freee HR. This may strengthen interdepartmental collaboration in managing employee information.
For example, if HR or administration updates employee data, and it is quickly notified to the employee's department, the department leader can easily grasp the update status.
In this way, if the collaboration between the department specializing in human resource management and the department where the employee is assigned becomes smooth, data sharing can be done more smoothly.

Benefit 2: Reducing Administrative Burden

Integrating freee HR and LINE WORKS is expected to reduce the administrative burden.
For example, normally when there is an update to employee data, a series of flows such as manually creating a message and sending it to the relevant department occurs. Although such notification tasks do not take much time, they can become burdensome if there are many cases.
Also, have you ever put it off or forgotten about it?
By introducing this automation, you can simplify such notification tasks and potentially prevent notification omissions, which may ultimately lead to a reduction in work burden.

Benefit 3: Smoothing Subsequent Processes

By introducing this automation, you may be able to proceed smoothly with subsequent processes.
For example, if employee data is updated in freee HR due to department transfers or position changes, and the assigned department can quickly grasp that information, it becomes easier to start preparing for handovers and necessary documents.

As a result, you may be able to respond with more leeway, which is expected to lead to a reduction in mistakes and omissions. Also, by smoothing the preparation for subsequent processes, efficiency improvement can be expected.

‍

Now, let's introduce the flow of integrating apps using Yoom.
First, register with Yoom.
Yoom offers a 2-week trial. You can actually operate it and check the usability.

[What is Yoom]

This time, we will automate the process of "notifying LINE WORKS when employee information is updated in freee HR" using the following template.

How to Create a Connection Flow between freee HR Labor and LINE WORKS

The connection flow this time is broadly divided into the following processes.

・Connect freee HR Labor and LINE WORKS as My Apps
・Set up freee HR Labor
・Set up to send messages to LINE WORKS
・Turn on the trigger button and check the connection operation between freee HR Labor and LINE WORKS

Step 1: Connect freee HR Labor and LINE WORKS as My Apps

After completing the registration with Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Connecting freee HR Labor and Yoom

1. Search

Enter freee HR Labor in the search box and click the freee HR Labor icon.

2. Log in

You will be taken to the page to start app integration. Let's scroll down.

After confirming the content, click "Allow".

Return to the Yoom screen, and if the above display appears, the connection is complete.

Connecting LINE WORKS

1. Search

Search for LINE WORKS and click the LINE WORKS icon.

2. Enter required fields

Enter the required fields.
For details, please access How to Register My Apps in LINE WORKS from the LINE WORKS administrator account and follow the steps to register.

3. Click Add

Once the two required fields are set, press the add button at the bottom right.
If the above display appears, the connection is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register * If you have already completed the registration, the login screen will be displayed, so please log in. When the Flowbot template is copied to "My Projects", the above display will appear. You will transition to a page like the image, so let's proceed with detailed settings. Step 3: Setting up freee HR activation 1. Open My Projects Open "My Projects" from the menu on the left side of the screen. 2. Open the copied template
Click on "Notify LINE WORKS when employee information is updated in freee HR". 3. Select the app trigger Click on "When employee information is updated" under the freee HR icon. The title and other settings are already completed, so press next. 4. Webhook event reception settings Follow the contents of the image to set up the Webhook. By setting up the Webhook, when employee information is updated in freee HR, a message will be sent to LINE WORKS in real-time. For detailed setup instructions, please see here. Also, for information on what actions in freee HR will trigger the Flowbot, please see here. 5. Execute the test Once the Webhook settings are complete, perform a test employee update in freee HR. Then return to the Yoom screen and click the test button in the image above. If "Test Successful" is displayed, press save. Step 4: Setting up to send messages to LINE WORKS 1. Integrate with the app Select "Send message to talk room" under the LINE WORKS icon. Press next. 2. Set the ID First, set the bot ID. For information on the bot ID, please check "How to create a bot" at the bottom of "How to register my app in LINE WORKS". The talk room ID can be obtained from the LINE WORKS page. Click the three-dot leader in the upper right of the LINE WORKS talk room. By selecting the channel ID, you can confirm the talk room ID. 3. Confirm the message Set the content of the message you want to send to LINE WORKS. Since it is already set this time, there is no problem if there are no changes. If you want to change it, make corrections. 4. Execute the test Once the message settings are complete, press the test button at the bottom. If "Test Successful" is displayed in blue, the setup is complete. Press save. 5. Turn the trigger ON When the Flowbot creation is complete, the display above will appear. The trigger is initially set to OFF, so turn it ON. Flowbot template used this time
Notify LINE WORKS when employee information is updated in freee HR

Other Automation Examples Using freee HR and LINE WORKS

Yoom offers other examples of automation using freee HR and LINE WORKS, so here are a few introductions.

1. Clock in and out on freee HR by posting to the LINE WORKS attendance bot

You can clock in and out on the freee HR time card from LINE WORKS. This will reduce the hassle of switching between different tools.

2. Detect missed attendance from the previous day with freee HR and notify LINE WORKS

This is a flow to detect missed clock-ins and notify LINE WORKS. It makes it easier to accurately manage clock-in and clock-out times, potentially simplifying tasks such as monthly closing.

3. Add employee information to freee HR when registered in Notion

You can automatically transfer employee data managed in Notion to freee HR. Let's reduce the transcription work.

Summary

By integrating freee HR Labor Management with LINE WORKS, you can be informed of updates to employee data in real-time, which may help prevent oversights. Additionally, the collaboration between the department managing human resources and the department where employees are assigned can be strengthened, increasing the likelihood of expediting subsequent processes. This can lead to reduced workload, improved efficiency, and smoother daily operations. To facilitate smoother labor management within your company, consider utilizing this integration.