How to link freee HR Labor with LINE WORKS to notify attendance omissions in freee HR Labor to LINE WORKS

Employee attendance omissions can be a major headache for HR personnel, right? Especially for new employees, there is a possibility of repeated clock-in omissions until they get used to the work. Wouldn't it be helpful if there was a feature that automatically notified you of such attendance omissions the next day, reducing the burden of managing attendance data? In this article, we will introduce how to automatically notify LINE WORKS of the previous day's attendance omissions using freee HR, and explain how to streamline HR operations. By integrating freee HR with LINE WORKS, you can achieve more efficient and accurate attendance management, taking your company's labor management to the next level. This integration is easy to implement without programming, so if you're looking to achieve efficient labor management, be sure to check it out until the end. Recommended for: We recommend this integration to the following people! - HR personnel at companies using freee HR for attendance management - Administrators at companies using LINE WORKS as a communication tool - HR personnel at companies that regularly hire new employees - Payroll personnel aiming to improve the accuracy of attendance data - HR departments at companies aiming to improve employees' attendance awareness Benefits and Examples of Integrating freee HR and LINE WORKS Benefit 1: Improved Attendance Management Accuracy By integrating freee HR with LINE WORKS, you can quickly detect employee attendance omissions and recording errors. For example, if there is an omission in the previous day's attendance data, a notification is immediately sent to LINE WORKS, allowing administrators to address it early, reducing the effort of subsequent correction work and verification. This improves the accuracy of attendance information, prevents errors during payroll calculations, and avoids salary payments based on incorrect attendance data, thereby reducing the burden on accounting operations. Benefit 2: Streamlined Labor Management Manually checking employee attendance status is time-consuming and labor-intensive, but by integrating freee HR with LINE WORKS, attendance omissions can be automatically detected immediately. This shortens the time required for attendance verification, allowing you to focus on more important tasks. For example, in companies that regularly hire new employees, automatic notifications lead to smooth corrections and verifications. Additionally, by promptly requesting action from the relevant individuals upon receiving notifications, manual corrections can be made after verification, maintaining data accuracy. This can be resolved without hindering operations, reducing stress for both employees and HR personnel. Benefit 3: Enhanced Employee Self-Management Awareness By utilizing automatic notifications of attendance omissions via LINE WORKS, you can establish a follow-up system for newly hired employees, enhancing their awareness of attendance management. Notifications of clock-in omissions sent to HR management personnel allow for early identification of individuals prone to omissions, such as new employees, leading to thorough self-management. For example, if employees are unaware of their own clock-in omissions and are repeatedly asked for confirmation by HR management personnel, they can maintain a high awareness of their own attendance, ultimately leading to a reduction in attendance omissions. As a result, the accuracy of attendance management is improved, and the burden on HR personnel is reduced. Now, let's proceed with integrating freee HR and LINE WORKS using Yoom! [What is Yoom] How to Create an Integration Flow for freee HR and LINE WORKS The integration flow we will set up together this time is "Detecting the previous day's attendance omissions in freee HR and notifying LINE WORKS."

The integration flow is broadly divided into the following processes: - Register freee HR and LINE WORKS as My Apps - Copy the template - Set up the schedule trigger that serves as the starting point of the flow, followed by the operation settings for freee HR and LINE WORKS - Turn on the trigger button and verify the integration operation between freee HR and LINE WORKS If you are not using Yoom, please register for free from [here](https://yoom.fun/members/sign_up?_gl=1*g14lzx*_gcl_au*MTc4NTI3NDA0MC4xNzMyNDk0NjA4*_ga*MTAwMzEzNjkyNC4xNzMyNDk0NjA5*_ga_663H387CXM*MTczMjQ5OTA5NC4yLjEuMTczMjQ5OTA5NS41OS4wLjIwNDg0MzE4NDY.). If you are already using Yoom, please log in. Step 1: Integrate freee HR and LINE WORKS as My Apps First, register freee HR and LINE WORKS as My Apps. By registering them in advance, the flow setup will be smoother. Start with the registration of freee HR. Log in to freee HR with the account you want to use for the integration. Access the My Menu on the left side of the Yoom screen and press the New Connection button on the right side of the screen. Next, enter "freee HR" in the search window and select "freee HR" from the displayed options. Then, the following screen will appear, so let's check the content. Scroll down to proceed with the screen, and a list of accessible offices will appear. After confirming this, click "Allow" to complete the process. Next, let's integrate LINE WORKS. Similarly, enter "LINE WORKS" in the search window and select "LINE WORKS (API2.0)" from the displayed options. Then, the following screen will appear, so enter the necessary items and click "Add" to complete the process. For more details on registering LINE WORKS as a My App, please refer to [here](https://intercom.help/yoom/ja/articles/6228178-line-works-api2-0-%E3%81%AE%E3%83%9E%E3%82%A4%E3%82%A2%E3%83%97%E3%83%AA%E7%99%BB%E9%8C%B2%E6%96%B9%E6%B3%95). If freee HR and LINE WORKS are displayed in My Apps, the registration is complete! Step 2: Set up the schedule trigger Let's proceed with the flow setup from here! Click "Try it" on the banner below to copy the flow bot.

Read the following screen display and click "OK".

The following screen will be displayed, so let's check the "Title" and "Description".
If changes are needed, you can click on the relevant part to make changes.
First, set the trigger by clicking "At 9 AM every day".

Once the following screen is displayed, proceed to set the details.

"Title" → Can be changed as needed
"Schedule Setting" → Set the date and time you want to execute the send

In this case, we have set it to notify "Every day" at "9 AM", but this section can be customized.
For example, if you want to receive notifications only on working days for a company where working days are Monday to Friday, you can uncheck "Sunday" and "Monday".

Once the settings are complete, click "Save".

Step 3: Set the actions for "Obtain Clock-in Data" in freee HR and "Send Message to Talk Room" in LINE WORKS

[Setting for freee HR]

Next, set the action for "Obtain Clock-in Data" in freee HR.
Once the following screen is displayed, proceed with the settings.

"Title" → Can be changed as needed
"Account Information to Link with freee HR" → Check if the account is correct
"Action" → Obtain Clock-in Data

Once the settings are complete, click "Next" to proceed.

Set the business location ID and employee ID.
When you click the input fields, suggestions will appear as shown in the image below, so select from the suggestions.

Scroll through the screen to set the clock-in date to be obtained.
Since the date for "Yesterday" changes every time, select and enter the format from yesterday's date as follows.

Once everything is entered, execute "Test", and if successful, click "Save" to complete.

[Setting for Branching]

Set the conditions for progressing the flow.
Since we want to send a notification under the condition of "If there was a clock-in omission", set the condition where the output of "Clock-in Time" is "Empty".
This time, we are using a copied flow bot, so after checking the content, click "Save" to complete.
※ For more about output, please see here.

[Setting for LINE WORKS]

Finally, set the action for "Send Message to Talk Room" in LINE WORKS!
Once the following screen is displayed, proceed with the settings.

"Title" → Can be changed as needed
"Account Information to Link with freee HR" → Check if the account is correct
"Action" → Send Message to Talk Room

Once the settings are complete, click "Next" to proceed.

The following screen will appear, so please read the notes carefully.

Scroll down to set the Bot ID and Talk Room ID.

Bot ID: Select from the suggestions
Talk Room ID: Obtain from LINE WORKS

You can obtain the Talk Room ID by clicking the "More" button on the right side of the screen while the talk room is open in LINE WORKS, as shown below.

Please copy and enter what is displayed on this screen.

Proceed further to set the message content.
For the fixed parts, type them directly, and for the variable parts, select and enter the date.

Execute "Test", and if successful, click "Save" to complete.

Step 4: Verify the Automation of freee HR and LINE WORKS

Finally, click "Turn ON Trigger" to complete the automation settings.
Check if the flow bot starts correctly.

Thank you for completing the setup!

Other Examples of Automation Using freee HR

There are many other examples of automation using freee HR in Yoom, so here are a few.

1.Notify Slack when an employee is registered in freee HR

This flow triggers a notification in Slack when an employee is registered. It allows notifications of employee registration to be sent to members other than the person responsible for the registration, facilitating a smooth start to subsequent tasks.

2.When an employee is registered in SmartHR, also add them to freee HR

The next recommendation is a collaboration flow for those using the two labor management apps, SmartHR and freee HR. By using the information quoted from the registration, you can prevent errors from manual input and maintain the consistency of registration information.

3.Register employees in freee HR by reading resumes with OCR

The last introduction is a flowbot that automatically reads resumes and registers employees in freee HR based on that information. Once the employee registration is completed with the resume data from recruitment activities, the task of registering employee information can be completed quickly.
※AI operations are available only with the Team Plan and Success Plan.

Summary

This time, we introduced a flow bot that "detects attendance omissions from the previous day in freee HR and notifies LINE WORKS." By integrating freee HR and LINE WORKS, we can especially support new employees who are prone to attendance errors, improving the accuracy of attendance management and streamlining labor management. The automatic notification feature quickly detects attendance omissions, enhancing employees' self-management awareness. As a result, it may prevent payroll calculation errors and reduce the burden on labor managers.

It can be easily implemented without programming, so please experience how much labor management can be streamlined in actual operations!