How to integrate freee HR Labor with Microsoft Teams to notify Microsoft Teams when employee information is updated in freee HR Labor

Efficient management of employee information is a crucial element in business operations.
However, manually notifying every time information is updated can be a hassle, right?
In this article, we will introduce how to automate employee information update notifications by integrating freee HR and Microsoft Teams using the no-code tool Yoom.
This automation is expected to improve work efficiency and reduce errors.

Recommended for

・Those who use Microsoft Teams in their daily operations while utilizing freee HR
・HR personnel who find updating employee information time-consuming and want to improve efficiency
・Project managers or administrators working in environments where speedy sharing of emergency or relocation information is necessary
・Owners of small and medium-sized enterprises who feel challenged by manual verification and communication errors of employee information
・Those considering automating collaborative tasks by utilizing freee HR and Microsoft Teams

Benefits and Examples of Integrating freee HR and Microsoft Teams

Benefit 1: Time Reduction through Operational Efficiency

Updating employee information is a routine task in many companies, but this manual work requires time and effort.
For example, when an employee changes their address, they first report it to the management department, and then the HR personnel register it in the system.
After that, it is necessary to contact the accounting department or welfare officers by email or phone and reflect it in their respective databases.
This series of processes spans multiple departments, making delays in confirmation and response likely.
However, using this flow allows stakeholders to immediately verify the content.
Additionally, since each department no longer needs to individually confirm or contact, the speed of information sharing is expected to improve.
As a result, the time taken to update employee information can be significantly reduced, enhancing overall operational efficiency.

Benefit 2: Enhanced Real-Time Response

For companies to quickly respond to environmental changes or situations, accurate information must be shared in real-time.
By integrating freee HR and Microsoft Teams, changes in employee information are immediately notified, enabling swift necessary actions.
For instance, if there is a change in emergency contact information, it is shared in real-time with relevant parties, allowing for quick responses during disasters or sudden troubles.
Improved speed of information sharing enhances overall operational flexibility and is expected to prevent troubles before they occur.

Benefit 3: Improved Work Quality through Error Prevention

In managing employee information, manual verification and communication tasks can lead to errors.
Especially if important information is not correctly conveyed, it can cause troubles or rework in subsequent tasks, risking a decline in work quality.
However, by integrating freee HR and Microsoft Teams, employee information updates are automatically notified, improving the accuracy of verification and communication.
For example, when address changes or additional dependent information are updated, the HR department can promptly handle tax-related procedures or welfare updates, preventing omissions.
This is expected to enhance the reliability of the entire work process.

[About Yoom]

How to Create an Integration Flow between freee HR and Microsoft Teams

So far, we have introduced the benefits of integrating freee HR and Microsoft Teams.
Let's quickly integrate the apps we will use this time with Yoom!
After completing the registration of My Apps, we will create a flow bot that "notifies Microsoft Teams when employee information is updated in freee HR."

This time, we will follow the process below.
Let's set it up together!

Integrate freee HR and Microsoft Teams with My Apps.
Copy the template.
Set up the trigger in freee HR as the starting point of the flow, and then configure the operations in Microsoft Teams.
Turn on the trigger button and verify the operation of the integration flow between freee HR and Microsoft Teams.

Step 1: My Apps Integration

Integrating with My Apps first will make the subsequent settings proceed smoothly.
First, let's integrate the freee HR you are using with Yoom.
Select My Apps → New Connection from the left side of the Yoom page.

Search for freee HR and log in with your freee ID.

Next, integrate with Microsoft Teams.
Please log in with your email address and password.

※Microsoft365 (formerly Office365) has both a Home Plan and a Business Plan (Microsoft365 Business), and if you are not subscribed to the Business Plan, authentication may fail.
If freee HR and Microsoft Teams are integrated into My Apps, you're all set.

Step 2: Set Triggers and Actions

We will proceed using this template.

Open the template page and click on "Try this template".
If you are using Yoom, please log in. If you are new, please register.
Proceed and the template will be automatically copied to your workspace.
Change the template name as needed.
Click on My Projects on the left to see the copied template.
Click on the ellipsis (...) on the right and select Edit.
Things to prepare
Test employee in freee HR.
This time, we will update the address.
Let's set up the app trigger.
Select "When employee information is updated (Webhook)".
You can change the title as you like.
Check the account information to be linked and proceed.
Set up the Webhook. Please refer to this article for settings.
Once the setup is complete, move to freee HR and change the address of the test employee.
Return to Flowbot and test.
If you have obtained the employee ID of freee HR in the output, save it.
Next, click on "Send a message to the channel". Check the account information and proceed. Set up the items.
The message was set as follows from the output.
Please set other items as needed.
On the Microsoft Teams side, it will be displayed like this.
Thank you for your hard work.
Even I, who am not familiar with programming, was able to proceed easily.
Here is the Flowbot used this time↓

Examples of Other Automations Using freee HR Labor and Microsoft Teams

1.A flow that notifies Microsoft Teams when an employee is registered in freee HR Labor.

This automatically notifies you when an employee is registered.
This saves the trouble of checking, allowing you to smoothly proceed with subsequent tasks.

2.This is a flow to detect attendance omissions from the previous day in freee HR and notify Microsoft Teams.

Handling attendance omissions in bulk at the end of the month is a hassle, isn't it?
By using this flow, you will be conveniently notified daily if there are any attendance omissions from the previous day.

3.This is a flow to create a page in Notion when an employee is registered in freee HR.

This is useful if you are managing the progress of new employee training in Notion.
Every time an employee is registered, a page can be automatically created, saving you the hassle.

Summary

This time, we introduced a flow bot that notifies Microsoft Teams when employee information is updated in freee HR.
By integrating freee HR with Microsoft Teams, updates to employee information are automated, which can improve work efficiency.
Additionally, this integration can enhance the speed of information sharing, helping to prevent errors and improve the quality of work.
Especially by utilizing the no-code tool Yoom, it is easy to set up even without technical knowledge.

Please take this opportunity to try integrating freee HR and Microsoft Teams using Yoom.