How to link freee HR Labor with Telegram to receive notifications on Telegram when employee information in freee HR Labor is updated

freee HR Labor is a convenient tool that streamlines payroll and attendance management. It facilitates smooth handling of complex procedures, reducing the burden on HR personnel. However, when employee information changes frequently, the task of continuously checking updates within freee HR Labor can become a challenge. This article clearly explains the benefits of integrating freee HR Labor with Telegram and how to proceed with the setup. This article is recommended for those who: - Use both freee HR Labor and Telegram and want to automate notifications of employee information updates. - Wish to receive real-time notifications and respond promptly when employee information changes. - Aim to prevent mistakes or oversights during HR information updates and improve work efficiency. Benefits and Examples of Integrating freee HR Labor with Telegram Benefit 1: Smooth Information Sharing through Automatic Notifications By utilizing a system where updates to employee information in freee HR Labor are notified in real-time via Telegram, you can quickly receive the latest information. Notifications can include specific details as needed for sharing. For example, when new employee information is updated, details like name, position, and joining date are automatically notified, enhancing coordination between related departments. This can create a situation where the IT department can start handling account creation without waiting for manual communication from other departments. Additionally, past notifications can be reviewed, aiding in work retrospectives and record organization. Benefit 2: Reducing Administrative Workload through Automation Automatically notifying updates to employee information can potentially lighten the workload of administrators and HR personnel. It eliminates the manual tasks of checking and sending emails, thereby improving work efficiency. For instance, when an employee submits a leave of absence request, that information is immediately shared with relevant departments automatically. This allows each person in charge to quickly understand the need for work handovers or changes in payroll calculation methods and respond at the appropriate time. As a result, administrators and HR personnel may find more room to engage in tasks like data analysis and planning, free from cumbersome routine work. Benefit 3: Streamlining Arrangements during Transfers Leveraging the automatic integration of freee HR Labor and Telegram can facilitate smoother preparation work during departmental transfers. Especially in companies where transfers occur frequently, efficiently preparing the environment and arrangements to welcome transferees is crucial. For example, when an employee transfers from the sales department to the marketing department, updating the information in freee HR Labor sends a notification to all members of the marketing department via Telegram. Automatic notifications enable the receiving department to prepare desks, PCs, and business tool account settings in advance. Additionally, it becomes easier to coordinate schedules with the previous department's personnel regarding work handovers. Consequently, confusion accompanying transfers is reduced, making it easier for employees to smoothly start work in their new department. In this article, we will proceed with the integration using Yoom. If you haven't used it before, please take a look at "First Time with Yoom." [What is Yoom] How to Create an Integration Flow between freee HR Labor and Telegram This time, we will create a flow where [when employee information is updated in freee HR Labor, a notification is sent to Telegram].

The integration flow is broadly created through the following processes: - Registering freee HR and Telegram as My Apps - Setting up a trigger that activates when employee information is updated in freee HR - Configuring Telegram to send messages - Testing and verification Step 1: My App Integration with freee HR and Telegram First, log in to your Yoom account. If you don't have an account, please create one on the Yoom account creation page. 1. Click on "My Apps" and then click on "New Connection." 2. You can search by app name in the input field. This time, search and register freee HR and Telegram respectively. My App Registration for freee HR Let's start by registering freee HR. Enter "freee HR" in the input field, and when the freee HR icon appears, click on it. 1. A login screen will appear, so please log in. Log in with the account you want to integrate. 2. Review the content, and if there are no issues, click "Allow." This completes the My App registration for freee HR. My App Registration for Telegram Similarly, search for Telegram and click on the icon. 1. The following screen will appear. Set the "Account Name" as desired. The "Access Token" can be issued by creating a bot in Telegram. Once the settings are complete, click "Add." This concludes the My App registration for freee HR and Telegram. Once the My App registration is successful, the following screen will be displayed. Please check if the icons for freee HR and Telegram are displayed on the My Apps screen. For more detailed information about Yoom, please check the Yoom Help Center. Selecting a Template and Preparing the Storage Location Click "Try it" from the link below.

If the following display appears, the template copy was successful.

Step 2: Setting up a trigger to activate when employee information is updated in freee HR

1. First, click on "When employee information is updated (Webhook)" at the top.

2. Set the title freely.
Enter the account information to link with freee HR.
Select "When employee information is updated (Webhook)" as the trigger.
Once the input is complete, click "Next".

3. Copy the Webhook URL and configure it in the management screen.
For detailed configuration instructions, refer to the link below.
Configure Webhook in freee
Once the configuration is complete, click "Test" and if there are no issues, click "Save".

Step 3: Setting up message sending in Telegram

1. Return to the flow.
Click the icon for "Send message to talk room".

2. Enter the account information to link with Telegram.
Select "Send message" as the action.
Once the input is complete, click "Next".

3. Set the Chat ID and message content.
Click the Chat ID input field to display suggestions and select from them.
When creating a message, you can efficiently organize the content by using the output. Click the edit field to display the output and use it as needed.
Once the configuration is complete, click "Test" and if there are no issues, click "Save".

4. This completes the flow of [Notify Telegram when employee information is updated in freee HR].

Step 4: Testing and Confirmation

Once the setup is complete, a screen like the following will be displayed.
Click the "Turn on trigger" button to activate the flow bot.

With Yoom, you can easily set up with intuitive operations.
Try this convenient flow from the link below.

Examples of Other Automations Using freee HR and Telegram

There are many other examples of automation using freee HR and Telegram on Yoom, so here are a few introductions.

1. A flow to detect missed attendance from the previous day in freee HR and notify via Telegram.
By using this template, you can detect missed attendance from the previous day in freee HR and automatically notify through Telegram.
Automatic notifications help administrators quickly understand the situation and take necessary actions.

2. This is a flow for registering an employee in freee HR labor when a record is registered in kintone.
Manually re-entering employee information registered in kintone into freee HR labor can potentially decrease work efficiency.
By using this template, employee information registered in kintone will be automatically reflected in freee HR labor.

3. This is a flow to update the employee management table in Notion when employee information in freee HR is updated.
‍ By using this template, any updates to employee information in freee HR will automatically be reflected in the employee management table in Notion.
This helps eliminate the need for manual input and addresses issues such as incorrect information registration or forgetting to update.

Summary

By integrating freee HR with Telegram, you can now automatically receive notifications on Telegram whenever employee information is updated in freee HR.
This reduces the risk of missing updates and helps establish a system that quickly responds to changes in employee information.
Many people are interested in automating their tasks but may feel that implementing it requires complicated operations.
Yoom is designed to be operated without code, making it a tool that can be used with confidence even without specialized knowledge.
Even those new to automation can smoothly implement it using Yoom.
Why not make app integration feel more accessible by utilizing Yoom?