How to integrate freee HR Labor with Telegram to detect attendance omissions in freee HR Labor and automatically notify via Telegram

Are you spending time every day checking and reporting employee attendance? The integration of freee HR and Labor with Telegram contributes to the efficiency of attendance management and the prevention of human errors. This article explains in detail how to automate the process of detecting attendance omissions from the previous day's freee HR and Labor and notifying Telegram, as well as the benefits. No programming is required, and anyone can easily implement it. Experience the efficiency of your operations. Recommended for: - HR personnel using freee HR and Labor but spending a lot of time checking attendance data - Team leaders or managers using Telegram as an internal communication tool - Accounting departments focusing on improving the accuracy of attendance data and preventing human errors - Business owners looking to efficiently utilize data from freee HR and Labor Benefits and Examples of Integrating freee HR and Labor with Telegram Benefit 1: Efficiency in Attendance Management By integrating freee HR and Labor with Telegram, you can detect and notify attendance omissions, reducing the burden on personnel to check attendance data. For example, the clock-in status is quickly notified to the relevant employees, allowing necessary actions such as attendance corrections to be taken promptly. This automation not only reduces management costs but also speeds up response times. Additionally, it reduces the likelihood of leaving attendance omissions unattended, helping to prevent labor issues in advance. Benefit 2: Prevention of Human Errors In attendance management, which involves many manual processes, human errors such as input mistakes and oversights are likely to occur, requiring time and effort to correct. Integrating freee HR and Labor with Telegram leads to more efficient attendance management and the prevention of human errors. For example, even if an employee forgets to clock out the previous day, receiving a notification the next day allows for early correction, facilitating smooth payroll calculations by the accounting department and preventing disputes with employees due to miscalculations. Benefit 3: Reduction of the Burden of Using Multiple Apps Integrating freee HR and Labor with Telegram eliminates the need to use multiple apps. By automatically notifying attendance omissions, HR personnel no longer need to check multiple apps daily or manually contact employees. This is expected to reduce the burden of attendance management and create an environment where you can focus on your core tasks. [About Yoom]

How to Create a Workflow Integrating freee HR Labor and Telegram

Here, we will explain the steps for app integration. The general flow is as follows:

・Integrate freee HR Labor and Telegram with My Apps
・Copy the template
・Set triggers including freee HR Labor and configure actions in Telegram
・Set the trigger to ON and prepare for workflow operation

If you are already registered with Yoom, log in. If not, register for free and proceed with the setup.

Step 1: Integrate freee HR Labor and Telegram with My Apps

First, integrate freee HR Labor and Telegram with My Apps.
After logging into Yoom, click "My Apps" on the left side of the screen and proceed with the setup from "+New Connection".
In the next screen, search for and click on freee HR Labor in "New Connection for My Apps".

Then, sign in with the account you want to use, allow Yoom access, and complete the My Apps integration.
Similarly, search for and click on Telegram.

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Set an arbitrary name for "Account Name".
For "Access Token", create a new BOT in Telegram, issue it, and enter it.
For details, please refer to here.
Enter each item and click "Add".
This completes the My Apps integration.

Next, let's copy the Flowbot template.
Log in to Yoom and click "Try it" on the banner below.

When the message "Template has been copied!" appears, click "OK" to complete the copy.

Step 2: Set the Trigger

Set the trigger schedule.
Click "At 9 AM every day".

The "Title" can be changed to another name as desired.
In "Schedule Settings", you can choose from date, day of the week, or Cron settings. This time, we selected "Specify Day of the Week" and set it to send notifications every day at 9 AM.

"Specify Date" allows you to set the date and time for sending notifications each month. In the image, it is set to send notifications at 9 AM on the 15th of each month.
"Cron Settings" allows for more detailed specification of notification dates and times. In the image, it is set to send notifications at 5:30 on the 1st and 15th of each month.
For more information on Cron settings, please see here.
Once all items are set, click "Save".

Step 3: Set Data Retrieval

Next, set up to retrieve time-stamp data from freee HR.
Click "Retrieve Time-stamp Data".

Edit the title as desired and check the account information.
Make sure the correct account is selected in "Account Information Linked with freee HR".
The "Title" can be edited as desired.
Do not change the "Action" and click "Next".

Next, set up the connection destination.
For "Office ID" and "Employee ID", click the field and select from the displayed options.
For "Date to Retrieve", since we are checking yesterday's attendance, click the field and select "%Y-%m-%d" from "Date" and "Yesterday".
Once each item is set, click "Test" to check if the information is displayed in the output.
If there are no issues, click "Save".

Next, let's check the branching settings.
Click "Command Operation".

In the branching condition specification screen, you can edit the "Title" as desired.
Do not change any other settings and click "Save".

Step 4: Set the Action

Next, set the action for Telegram.
Click "Send Message".

As before, edit the title as desired and check the account, then proceed by clicking "Next" without changing the action.

Next, set up the Telegram connection and message content.
For "Chat ID", refer to the notes and set it up in Telegram, then click the field and select from the options.
You can enter any text in "Message Content".
Once each item is set, click "Test" to check if the message is sent.
Once confirmed, click "Save".

Click "Turn on Trigger" to prepare for flow operation.
Now, when a timekeeping omission is detected in freee HR, a notification will be sent to Telegram.

Other Automation Examples Using freee HR

1. Notify Slack When Employee Information is Updated in freee HR

This is a flow that notifies you in a timely manner when employee information is updated.
It helps prevent missing information and can be effectively utilized, especially in companies with a large number of employees.

2. When there is a request to amend attendance, update the attendance information in freee HR after approval and notify via Google Chat

This is a flow that allows automatic updating and notification of attendance information after approving an attendance amendment request.
Information is smoothly reflected even after the approval process, preventing mistakes and delays in information transmission. It is especially recommended for companies with remote work or multi-location operations.

3. Update the Microsoft Excel Employee Management Sheet when Employee Information in freee HR is Updated

This is a flow that synchronizes updates in freee HR to streamline operations.
It eliminates manual work and maintains consistency of information to prevent errors.
It is especially recommended for companies that frequently use Microsoft Excel for management tasks.

Summary

Integrating freee HR Labor Management with Telegram contributes to streamlining attendance management and preventing human errors.
With an automated notification system, manual verification tasks are reduced, leading to improved operational efficiency.
This allows personnel to focus on their core tasks, enhancing the overall productivity of the organization.

Let's aim for smoother business operations through the automation of attendance management.