To integrate Garoon with Chatwork and receive notifications in Chatwork when an event is registered in the Garoon calendar

Are you struggling with schedule sharing?

Many people face challenges in schedule management, such as "preparations are delayed because schedules are not shared" or "manual input hinders work progress." The solution to these issues is the integration of Garoon and Chatwork using Yoom.

‍By implementing this integration, you can automatically notify Chatwork of schedules registered in Garoon, reducing the hassle of sharing and preventing mistakes.
‍Moreover, no specialized knowledge is required for the setup, so anyone can start easily. If you want to make schedule management easier, please read on.

Recommended for

Those who use Garoon and Chatwork for business and are considering improving schedule sharing efficiency
Those who frequently miss schedule updates within the team and want to solve it using notification features
Those looking for a system to smoothly share schedule information in a remote work environment
Those aiming to improve schedule sharing efficiency in projects involving multiple departments
Those who want to integrate Garoon and Chatwork via API to reduce manual work and improve business efficiency

Benefits and Examples of Garoon and Chatwork Integration

Benefit 1: Streamlined schedule information management reduces the hassle of checking

By notifying Chatwork of schedules registered in Garoon, all team members can quickly and easily grasp the latest schedule.
This system brings significant efficiency, especially in busy environments where there is not much time to frequently check the calendar.

For example, sales teams can easily check schedules on Chatwork even while out or on the move, allowing them to quickly share and respond to sudden schedule changes.
By minimizing schedule checking tasks, not only does the overall team work efficiency improve dramatically, but the time spent on schedule checking can be redirected to other important tasks.

Benefit 2: Prevents lack of preparation and schedule omissions for meetings and events

The notification feature ensures that schedules registered in Garoon are quickly and reliably shared with all team members, preventing lack of preparation and schedule oversight.
For example, when a kickoff meeting for a large project is newly added, notifications are immediately sent to all stakeholders via Chatwork.
This process minimizes the risk of missing important schedules or delayed responses.

This system is particularly effective in projects involving multiple departments or situations where many tasks must be completed in a short period.
Efficient meeting preparation and task prioritization can lead to increased project success rates.

Benefit 3: Consistent schedule management is possible even in remote work or distributed teams

Schedule notifications via Chatwork enable smooth and efficient information sharing among team members located in different geographical areas.

For example, employees working remotely can receive new customer visit schedules on Chatwork and proceed with necessary preparations and schedule adjustments on the spot.
By utilizing this system, team members can always share the same information regardless of their location, allowing for consistent work progress.
Additionally, this information-sharing system can reduce feelings of isolation in remote work environments and strengthen cooperation among members.
As a result, it can lead to smooth project and daily work progress while maintaining team productivity and motivation.

How to Create a Garoon and Chatwork Integration Flow

From here, we will set up the flow between Garoon and Chatwork using Yoom.
This flow is "Notify Chatwork when a schedule is registered in the Garoon calendar."

The general flow is as follows.

Link Yoom with Garoon and Chatwork as My Apps
Copy the template
Detailed flow settings
Turn on the trigger to activate the flow

You can set it up without programming knowledge, so rest assured.
Let's start with the preparation.

[What is Yoom]

Step 1: Link Garoon and Chatwork as My Apps

First, link the apps you will use this time with Yoom as My Apps.
After logging into Yoom, click "+ New Connection" from "My Apps" in the left menu.

When the "New App Connection" window appears, search for each app name.
For Garoon integration, you need to input an encoded string (converting information based on specific rules).

Search for "encoding tool" and input the encoded "login name: password" on a site that appears.

Once the integration is complete, it will be displayed in the My Apps list.

Once you have confirmed up to this point, the My Apps integration is complete.
Next, move on to the flow settings, and click "Try it" on the banner below to copy the template.

Step 2: Set Up App Trigger

First, set "When a schedule is registered".
On the first page, the account information of Garoon linked with My App is reflected.

The title can be changed, so change it to something easy to understand later.
Once you have confirmed the account information, proceed to the next step.

Next, specify the trigger interval and subdomain.
The trigger interval can be selected from 5 to 60 minutes, but be aware that the options vary depending on the subscription plan.

After entering the items, register a new schedule in Garoon for testing and click "Test".
If the test is successful, you can retrieve the contents of the registered schedule in the output.

Once confirmed, click "Save" to complete the app trigger setup.

Step 3: Set Up Notifications in Chatwork

Next, set "Send a Message".
On the first page, as with Garoon, make any necessary title adjustments and confirm the account information before proceeding.

On the next page, configure the details of the message to be sent to Chatwork.

Select the room ID from the options, and use the output obtained from the Garoon settings for the message content.
The items reflecting the output will change according to the contents of the schedule registered in Garoon.

Once you have entered the information, click "Test".

As shown in the image above, a notification has been sent to the specified Chatwork room.
Once confirmed, click "Save" to complete all settings.

Finally, turn the trigger ON.

Now, the contents of the schedule registered in Garoon will be notified to Chatwork.
The flow set this time is as follows.

Other Automation Examples Using Garoon and Chatwork

Instantly Share Approval Notifications with Garoon×Chatwork!

By integrating Garoon and Chatwork, you can instantly share the approval status of workflows with your team. This facilitates smooth task progression after approval and ensures seamless communication among stakeholders. It is particularly effective for those who want to prevent missed approval confirmations and delays in response. Additionally, automating notifications can be expected to improve operational efficiency.

Automatically Register Information from Google Forms to Garoon!

Based on the information obtained from Google Forms, schedules are automatically registered in Garoon. This eliminates the hassle of manual input and prevents registration errors, allowing for smooth management of events and meetings. This is especially beneficial for those who need to coordinate schedules frequently or have multiple participants, as it can reduce the workload. As a result, it is likely to create an environment where time can be used more effectively.

Streamline DocuSign Completion Notifications with Chatwork!

By receiving DocuSign contract completion notifications in Chatwork, you can instantly check important progress. This allows you to quickly start follow-up actions and the next steps after contract completion. It saves the hassle of checking contract status each time, making it especially beneficial for those looking to streamline contract management. Additionally, it is expected to enhance the visibility of the entire contract process.

Summary

By integrating Garoon and Chatwork with Yoom, schedule sharing becomes easier, leading to improved work efficiency.

This integration can be set up without programming knowledge, allowing teams to enhance information sharing effortlessly. For those struggling with schedule oversights and inefficient management, Yoom can be a significant aid. You can start for free, so register with Yoom and experience its convenience. Why not try Yoom now to help your team work more smoothly?

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