How to integrate Garoon with Discord to send notifications to Discord when an event is registered in the Garoon calendar

By utilizing Garoon's calendar feature, you can efficiently manage schedules for meetings and business negotiations, which is very convenient.
However, have you ever experienced missing a confirmation for a schedule registered in Garoon and not noticing it until just before the meeting?
In this article, we will introduce a method to automatically notify Discord when a schedule is registered in the Garoon calendar by linking Garoon with Discord.
By automating the notification process, you can prevent overlooking schedules and quickly share information.
We will introduce a no-code automation method using Yoom. Please try the app integration.

Recommended for

・Those who use Garoon and Discord in their work
・Those who feel challenges in schedule management with Garoon or notification utilization with Discord
・Those looking for a system to share information in real-time with employees on the go
・Those who want to streamline schedule sharing and information collaboration between departments

Benefits and Examples of Linking Garoon and Discord

Benefit 1: Streamlining Schedule Sharing Across the Team

By linking Garoon and Discord, you can automatically notify Discord when a schedule is registered in Garoon's calendar, allowing you to automatically share meeting and business negotiation schedules with all team members.
This can prevent notification omissions and communication delays caused by manual input.
For example, when a "project progress meeting" is registered in Garoon's calendar, you can receive a notification on Discord, allowing all members to quickly check the schedule and secure time to prepare.
As a result, schedule management efficiency is expected to improve, along with attendance rates and preparation status for meetings.

Benefit 2: Quick Notifications to Employees on the Go

By linking Garoon and Discord, sales representatives and field workers outside the office can receive notifications on Discord via their smartphones, allowing for quick confirmation.
For example, when an "urgent client meeting" is registered in Garoon's schedule, the information is quickly notified to Discord, allowing for rapid response to schedule changes.
This ensures that members on the go can always grasp and respond to the latest schedules, potentially improving customer satisfaction.

Benefit 3: Speeding Up Information Sharing Between Different Departments

By linking Garoon and Discord, you can streamline information sharing between different departments.
For example, when the development department registers a "new product test schedule" in Garoon, an automatic notification is sent to the sales department via Discord, speeding up schedule sharing between different departments and allowing for quick preparation.
This automation can reduce unnecessary confirmation work between departments, potentially improving the overall work speed within the company.

[What is Yoom]

How to Create a Garoon and Discord Integration Flow

From here, let's create a flow together using Yoom to link Garoon and Discord, where a notification is sent to Discord when a schedule is registered in the Garoon calendar.

The flow can be set up with the following process!
・Link Garoon and Discord with My Apps
・Copy the template
・Set up the trigger in Garoon and the operation in Discord
・Turn on the trigger button and check the integration operation between Garoon and Discord

If you are new to Yoom, please register for free here.
※ If you are already registered, please log in.

Step 1: Connect Garoon and Discord to My Apps

1. How to register Garoon

After clicking "My Apps", search for Garoon from "New Connection".

The new registration screen for Garoon will be displayed.
Enter the information within the red frame and click "Add".
This completes the My Apps connection for Garoon.

2. How to register Discord
Next, search for Discord from "New Connection".

Set the account name as desired.
Obtain the Bot token from the Discord Developer Portal and enter it into the access token.
Reference: About My Apps Connection for Discord
Once the settings are complete, click "Add".
This completes the My Apps connection for Discord.

Proceed to template editing from here!

Copy the template from "Try it" in the banner below.

Step 2: Setting the Trigger to Activate When an Event is Registered in Garoon

First, click "When an event is registered" to set the app trigger.

Title: Can be changed optionally.
Trigger Action: Select "When an event is registered".

Once set, proceed to the next page.

Trigger Activation Interval: You can choose from 5 minutes/10 minutes/15 minutes/30 minutes/60 minutes.
Note: The shortest activation interval varies depending on the plan.

Subdomain: Set it with reference to the annotations.

Once the setup is complete, register a sample event in Garoon and run the test.
If the test is successful, the data of the sample event you registered will be obtained as output.
Confirm that the output is correctly reflected and click "Save".

Step 3: Send a Message to Discord

Next, click "Send Message" to set the action.

Title: Can be changed optionally.
Action: Select "Send Message".
Once set, proceed to the next page.

Set the Channel ID with reference to the annotations outside the frame.

The message content is set as shown above.

By setting it this way, when an event is registered in Garoon, the "Title" and "Start Time" can be automatically retrieved and a message can be sent to Discord.
Note: The message content can be changed according to the information you want to retrieve.
When you click Test, a sample message will be sent to Discord, so save the settings once you have confirmed it.

Step 4: Turn ON the Trigger

Once all steps are set up, the above screen will be displayed.
Click "Turn ON Trigger" to activate the flow bot.

This completes the flow of "Notify Discord when an event is registered in the Garoon calendar".

Introduction to Other Automation Examples Using Garoon and Discord

1. This is a flow where a notification is automatically sent to Discord when a workflow is approved in Garoon.
By utilizing this flow, all employees can immediately grasp the approval status and potentially execute necessary actions promptly.
This promotes efficient information sharing and quick response, which is expected to enhance the overall productivity of the team.

2. This is a flow that automatically updates Garoon schedules when a row is updated in Google Sheets.
By utilizing this flow, it is expected to prevent human errors from manual input, facilitate information sharing, and streamline operations.

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3. This is a flow that automatically creates a meeting in Zoom when a schedule is registered in Garoon.
By utilizing this flow, you can save the effort of creating meetings in Zoom, prevent input omissions and mistakes, and expect an improvement in work efficiency.

Summary

In this article, we introduced a method to integrate Garoon with Discord, allowing automatic notifications in Discord whenever an event is registered in the Garoon calendar. How did you find it?
All members can quickly check the schedule, and it is expected to facilitate smooth information sharing among employees on the go and between departments.
By using Yoom, you can easily implement automation by simply following the instructions. Please give it a try!
You can also integrate apps other than Garoon and Discord.
＞Check out the list of Flowbot templates here.