Integrate Garoon with Google Chat to receive notifications in Google Chat when an event is registered in the Garoon calendar.

Garoon and Google Chat integration allows for automatic notifications of scheduled events in the calendar. This automation facilitates smooth sharing of meeting and project schedules, potentially improving work efficiency. Automatic notifications in spaces not only reduce communication errors but also enable quick preparation for meetings and projects. This solution can be particularly useful for those facing challenges in information sharing during remote work or team collaborations. Recommended for: - Those who have implemented Garoon and Google Chat and want to improve information sharing and notification efficiency. - Those managing multiple projects simultaneously and wish to expedite schedule change sharing. - Those who often struggle with meeting preparations and seek to streamline pre-meeting preparations through notifications. - Those experiencing frequent schedule communication errors between departments or teams and aim for improvement. - Those in remote work environments looking to smoothly share schedules and progress tasks. Benefits and Examples of Integrating Garoon and Google Chat: Benefit 1: Enables Smooth Schedule Sharing Automating notifications to Google Chat whenever a schedule is registered in Garoon's calendar makes it easier for team members to stay updated with the latest schedules. Delays in sharing schedule changes or new appointments can impact the overall schedule, especially when creating multiple project or meeting schedules. This automation prevents notification omissions and supports smooth information sharing. For example, smoothly notifying all stakeholders of project meeting changes reduces unnecessary confirmation tasks and information sharing errors. Benefit 2: Maximizes Meeting Preparation Time Automatically notifying Google Chat of meetings registered in Garoon's calendar allows all members to quickly start necessary preparations at the time of notification. Notifications in Google Chat include meeting dates and details, allowing members to grasp meeting specifics without the hassle of checking emails. For meetings requiring extensive pre-preparation, such as document creation, this leads to maximizing preparation time. This notification feature is also effective for urgent meetings. Benefit 3: Reduces Information Gaps and Omissions Between Teams Manually sharing schedules often leads to information gaps and transmission errors. Automatic notifications through Garoon and Google Chat integration minimize human errors. For companies with frequent inter-departmental joint meetings or departments frequently meeting with clients, this automation ensures all stakeholders can check the latest schedules. Consequently, it reduces the risk of forgetting to convey schedule information. [Yoom Introduction] Next, we will introduce how to create a flowbot in Yoom, which allows app integration without programming, to automatically notify Google Chat spaces when a schedule is registered in Garoon's calendar.

How to Create a Flow for Integrating Garoon and Google Chat

The flow to integrate Garoon and Google Chat using Yoom proceeds through the following four processes.

Integrate Garoon and Google Chat with My Apps
Copy the template
Set up Garoon for the app trigger and configure Google Chat thereafter
Turn on the trigger and confirm activation

Step 1: Integrate Garoon and Google Chat with My Apps

First, register My Apps to connect Garoon and Google Chat to Yoom.

1. Click "My Apps" on the left side of the Yoom management screen, and then click "+ New Connection".

2. Enter Garoon in the search box and click on the Garoon displayed in the search results.

3. Follow the on-screen instructions to enter the account name and token, then click Add to complete the My Apps registration.
※ For base64 encoding, please check the help page here.

4. Enter Google Chat in the search box on the My Apps search screen and click Google Chat (OAuth).

5. Click "Sign in with Google".

6. Enter the Client ID and Client Secret, and click "Register" to complete the My Apps registration.
※ Please check the help page here for the Client ID and Client Secret.

Step 2: Copy the Template

Next, copy the template to link Garoon's calendar and Google Chat's space in Yoom.

1. Open the above template and click "Try this template." 2. Click "My Projects" in the Yoom management screen, then click "[Copy] Notify Google Chat when a schedule is registered in the Garoon calendar." *The template title can be changed on the next screen. Step 3: Set up Garoon as the app trigger Next, set up the trigger, which is the first step in the integration flow. The trigger for this flow activates when a schedule is registered or changed in the Garoon calendar. 1. Click "App Trigger When a Schedule is Registered." 2. Verify the account information linked with Garoon and ensure the trigger action is set to "When a schedule is registered or changed," then click "Next." 3. Set the trigger activation interval, enter the subdomain according to the description below the box, and perform a test. Once the test is successful, register to complete the trigger setup. *The trigger activation intervals are 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes, and the selectable times vary depending on the plan. Step 4: Set up Google Chat Finally, configure the settings to notify the Google Chat space with the information registered in Garoon. 1. Click "Integrate with App Send Message to Space." 2. Select the account information linked with Google Chat, ensure the action is set to "Send Message to Space," then click "Next." 3. Enter "Space ID," "Key," and "Token" according to the description below the box. *Detailed explanations of Space ID, Key, and Token can also be found [here](https://intercom.help/yoom/ja/articles/6647336-google-chat%E3%81%A7%E3%82%B9%E3%83%9A%E3%83%BC%E3%82%B9%E3%81%AB%E3%83%A1%E3%83%83%E3%82%BB%E3%83%BC%E3%82%B8%E3%82%92%E9%80%81%E3%82%8B%E6%96%B9%E6%B3%95). 4. Select the message content field, and "When a schedule is registered" will appear in the output, so click it. Select the content you want to send to the space from the data obtained in Garoon. This allows you to dynamically reflect the content registered in the Garoon calendar in the message. Additionally, you can directly enter fixed phrases in the message content field. After entering the necessary items, format the text as shown below, test it, and register if successful. *It is also possible to set mentions in the messages sent to the space. For detailed instructions on mentions, please check the help page [here](https://intercom.help/yoom/ja/articles/9342756-google-chat%E3%81%A7%E3%83%A1%E3%83%B3%E3%82%B7%E3%83%A7%E3%83%B3%E4%BB%98%E3%81%8D%E3%81%AE%E3%83%A1%E3%83%83%E3%82%BB%E3%83%BC%E3%82%B8%E3%82%92%E9%80%81%E3%82%8B%E6%96%B9%E6%B3%95). 4. Finally, turn on the trigger to complete the setup. This concludes the method for creating a flow bot that automatically notifies a Google Chat space when a schedule is registered in the Garoon calendar.

Introducing Other Automation Examples Using Garoon and Google Chat

There are many examples of automation using Garoon and Google Chat at Yoom, so here are some of them.

1. A flow to retrieve pending approval application data in Garoon and notify it in Google Chat.

When using Garoon's workflow for business operations, you can be automatically notified daily of any pending tasks, potentially reducing the time needed for confirmation work.

2. This is a flow that notifies Google Chat when a Garoon workflow is approved.

As soon as a Garoon workflow is approved, members are notified, allowing them to immediately understand the approval status and next steps, leading to improved work efficiency.

3. This flow automatically registers records in Google Sheets when a workflow is approved in Garoon.

It eliminates the need to manually add Garoon workflow information to Google Sheets, preventing input errors and other human errors.

Summary

By integrating Garoon with Google Chat, automatic schedule notifications become possible, potentially improving work efficiency.
This integration is recommended for companies facing challenges with schedule sharing in remote work environments or between departments.
Leverage benefits such as rapid information sharing, streamlined meeting preparation, and reduced communication errors to enhance the productivity of the entire team.
It can be easily implemented by simply setting it up according to the template without any coding.

Please take this opportunity to try it out.