How to register content approved in Garoon to JUST.DB

[What is Yoom]

The steps for this integration flow are broadly as follows:

・Integrate Garoon and JUST.DB with My Apps
・Copy the template
・Set triggers and actions
・Finally, confirm the trigger activation

Preparation

1) First, access the official Yoom website and create an account.
Yoom Account Creation Page
If you already have an account, please log in.

2) An access token is required to register Garoon with My Apps.
Set the access token as a Base64 encoded string of your login name and password in the format "login name:password".
What is Base64 Encoding | Yoom Help Center

3) An access token is required to register JUST.DB with My Apps.
After logging into JUST.DB, click on the account name in the top right, open the operation management screen, and then select API Integration Settings > Add API Key.
Then, enter a title, enable it, select the target table, set execution permissions, and click "Save" to obtain the displayed API key.

How to Create an Integration Flow between Garoon and JUST.DB

Step 1: Integrate Garoon and JUST.DB with My Apps

1) Once logged into Yoom, register the apps you will use next.
Click "My Apps" and select "New Connection".

2) A list of apps that can be connected with Yoom will be displayed. Search for the two apps "Garoon" and "JUST.DB" one by one using the search box at the top.

Once you have selected Garoon, enter the account name and the access token created during preparation, and click Add.
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Similarly, once you have selected JUST.DB, enter the account name and the access token created during preparation, and click Add.

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3) Once registration is complete, an icon will be displayed in My Apps.
Check if the icon of the registered app is displayed.

Step 2: Copy the Template

Please click this banner.

1) Click on the "Try this template" icon.

2) A display like the one below will appear, click "OK".

If it is displayed as below, the copy is successful.

The title and details can be edited by clicking on them, so please change them as needed. Click the icons with "!" displayed on the right in order from the top to set the operation.
Also, the template is saved in My Projects.
Therefore, the copied template can also be opened from My Projects.

Step 3: Set the Trigger

Click "App Trigger When Workflow is Approved".

Step 4: Set the Garoon Action

1) Select the action "When Workflow is Approved" and click "Next".

2) Enter the required fields.
The trigger activation interval varies depending on the subscription plan.
Refer to this for details of each plan.
List of Function Restrictions and Usage Limits for Each Plan | Yoom Help Center (intercom.help)
Once the selection is complete, click "Test" and after a successful test, click "Save".

Step 5: Set the JUST.DB Action

1) Return to the flow and click the "Integrate with App Insert Record" icon.

2) Select the action "Insert Record" and click "Next".

3) Enter the required fields.

If the app is integrated, you can use Garoon's output information for input.
Select from the options as needed, and click "Save" once the input is complete.

This completes the flow of [Add to JUST.DB when a contact is created in Garoon].

Step 6: Test and Verify

Once the setup is complete, a display like the one below will appear, click "Turn on Trigger".
Start the flow bot and verify it is working correctly.

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Here is the template used this time

Other Automation Examples Using Garoon and JUST.DB

There are many other examples of automation using Garoon and JUST.DB in Yoom, so here are a few introductions.

1. Assigning Garoon or Cybozu Office Accounts to Employees Registered in JUST.DB
This template allows you to automatically create Garoon or Cybozu Office accounts based on newly registered employee information in JUST.DB.
By utilizing information such as employee names, departments, and positions, you can expect to streamline account settings and permission assignments.
Additionally, this integration is expected to prevent manual registration errors and significantly reduce the time required for account issuance.

2. Notify Chatwork when a record is registered in JUST.DB
In this template, when a new record is registered in JUST.DB, a notification is automatically sent to Chatwork.
For example, by immediately sharing customer information or project tasks with the team, it is expected to prevent delays in response.
Additionally, it is anticipated that information transmission will be expedited, minimizing work errors and omissions, and ensuring that necessary information is delivered accurately.

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3. Update kintone records when records are updated in JUST.DB
This template allows you to automatically update the corresponding kintone records when records in JUST.DB are updated.
For example, by synchronizing changes in customer information or progress status in both systems, you can maintain data consistency and reduce the effort and errors associated with manual updates.
Additionally, it is expected to improve operational efficiency and ensure accurate information sharing.

Summary

In this blog, we introduced a method for automating the process of automatically registering approved content from Garoon into JUST.DB. By doing so, you can eliminate the need for manual data entry after approval, significantly reduce work time, and prevent human errors. Additionally, with data being registered quickly and accurately, subsequent tasks can proceed smoothly, leading to improved overall operational efficiency. Furthermore, by using a no-code tool called Yoom to set up the integration, even beginners can easily achieve automation. We encourage you to take this opportunity to try automating your operations using Garoon and JUST.DB.