How to integrate Google Chat with Miro to add messages posted in Google Chat to Miro

By integrating Google Chat and Miro, you can significantly streamline your daily workflow. In particular, by setting up a system where messages in Google Chat are automatically added to Miro, you can organize and share information more smoothly. This article explains the specific method and introduces steps to achieve automation without coding.

Recommended for‍

Business teams already using Google Chat and Miro
Team leaders looking to streamline project management and progress reporting tasks
Those aiming to improve workflows by utilizing automated IT tool integration
Remote work team members wanting to reduce information sharing omissions and redundant tasks
Engineers or business improvement personnel interested in tool integration using APIs

‍Benefits and Examples of Integrating Google Chat and Miro

Benefit 1: Streamlining Team Information Sharing

As messages increase in Google Chat, important information tends to get buried. By adding messages posted in Google Chat to Miro, you can automatically organize important project-related conversations and decisions on Miro. For example, project ideas discussed in Google Chat are instantly reflected on Miro's whiteboard, allowing the entire team to visually confirm the latest information. This helps prevent information loss and is expected to shorten meeting and follow-up times.

Benefit 2: Improving Project Management Accuracy

In project progress and task management, progress reports from team members are crucial. By setting up a system where progress report messages in Google Chat are automatically added to Miro's project map or task board, manual updates become unnecessary. For instance, every time the team reports on ongoing tasks, Miro's task board is automatically updated, enhancing overall project visibility and leading to early detection of schedule delays.

Benefit 3: Enhancing Productivity through Workflow Automation

Much of daily work is often consumed by simple information sharing and task updates. With the automatic integration of Google Chat and Miro, task assignments and progress reports are instantly organized, eliminating the need for manual work. For example, by setting a rule to "post new project tasks in Chat," task information is automatically added to Miro's task management board, allowing members to immediately grasp the next actions. This is expected to enhance overall workflow productivity and allow focus on important decision-making.
Now, let's introduce the method to "add messages posted in Google Chat to Miro."

[About Yoom]

How to Manage Content Added to Google Chat in Miro

This can be achieved by receiving records registered in the Google Chat database using Google Chat's API and notifying Miro of the record data added in Google Chat using Miro's API.
Generally, programming knowledge is required to achieve this, but it can be easily accomplished without programming knowledge by using the no-code tool Yoom.

We will proceed with four major processes.

Register Google Chat and Miro as My Apps
Copy the template
Set the Google Chat trigger that serves as the starting point of the flow, followed by the Miro operation settings
Turn on the trigger button and verify the integration operation between Google Chat and Miro

If you are not using Yoom, please register for free from here. If you are already using Yoom, please log in.

Step 1: Connect Google Chat and Miro to My Apps

Let's register Google Chat and Miro to My Apps.
By registering My Apps first, future settings will be smoother.

Open Yoom and click "My Apps" on the left side of the screen.
Then click "New Connection" on the right side of the screen.

Enter Google Chat in the search box and click on the displayed Google Chat suggestion.

The sign-in screen will be displayed. Follow the flow to sign in.
※For Google Chat connection methods, please check this article.

Once Google Chat is displayed on the My Apps screen, the registration is complete.
Next, register Miro to My Apps.
Click "New Connection".

Enter Miro in the search box and click on the displayed suggestion.

The Miro login screen will be displayed.
Check the contents and click "Add".

Miro will be displayed in My Apps.
This completes the registration of Google Chat and Miro to My Apps for this use.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

Step 3: Set the Google Chat trigger that initiates the flow and the subsequent Miro operation settings

Operate the flow bot.
When a screen like the image below is displayed, click "When a message is sent to the space".
On the screen to select the linked account and action, click "Next".

The API connection settings for the app trigger will be displayed.
・Trigger activation time: You can choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.

・Space resource name: It can be obtained from the URL of the target space or direct message.
In the case of the URL "https://mail.google.com/mail/u/0/#chat/space/AAAAgSu7BjA", "space/AAAAgSu7BjA" is the resource name. Example) Enter space/AAAAgSu7BjA and conduct a test. Once the test is confirmed successful, click "Save".

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Next, configure Miro.
Click "Create a sticky note on the board", and on the screen to select the linked account and action, click "Next".

This is the setting for the sticky note that will be added when a message is sent to Google Chat.
Enter the board ID.
Default values are listed below each item, so refer to them as you proceed with the input.

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Once you have entered the information, click Test, and after confirming the test is successful, click "Save".

Step 4: Set the Action‍

Finally, click "Turn on Trigger" to complete the automation settings.
Check to ensure the flow bot is operating correctly.

Here is the template used this time.

Other Automation Examples Using Google Chat and Miro

①Submit Overtime Request in freee HR Labor When a Message is Posted in Google Chat

This flow allows you to submit an overtime request in freee HR Labor when a message is posted in Google Chat. By using this template, you can automatically complete the overtime request just by posting a message in a specified format on LINE WORKS. This eliminates the need to log in to freee HR Labor or enter data manually, allowing you to submit requests quickly and easily from anywhere, thereby streamlining the approval process.

② Notify Google Chat of Zoom Meeting Information Daily

This flow notifies Google Chat of Zoom meeting information daily. By using this template, you can receive daily notifications of scheduled Zoom meetings in Google Chat. This reduces the chances of realizing a meeting is about to start at the last minute and having to rush preparations, allowing you to prepare with ease and improving work efficiency.

③ Create a line on the Miro board when a row is updated in Google Sheets

This flow creates a line on the Miro board when a row is updated in Google Sheets. By using this template, you can automate the creation of lines for sticky notes or cards, eliminating the need for manual work and improving operational efficiency. You can create lines based on the information in Google Sheets, which facilitates smooth sharing of related tasks and subsequent work.

Summary

The integration of Google Chat and Miro greatly contributes to the efficiency of information sharing and the improvement of project management accuracy. By achieving automation without code, it is possible to reduce manual workload and enhance the productivity of the entire team. Please refer to the steps introduced in this article and try the integration that suits your team.

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