How to integrate Google Drive with LINE WORKS to receive notifications in LINE WORKS when a file is uploaded to Google Drive

Many companies manage their daily business files using Google Drive. By integrating Google Drive with LINE WORKS, you can receive automatic notifications when files are uploaded. This automation can improve work efficiency and speed up information sharing. This article explains in detail how to receive notifications on LINE WORKS when a file is uploaded to Google Drive. The setup is easy and requires no coding, so you can implement it without technical knowledge. Recommended for: - Those who use Google Drive and LINE WORKS for business - Those who feel challenged by automating file sharing and notifications - Administrators who want to improve information sharing and progress management among teams - Those aiming to reduce confirmation oversights and errors, and stabilize operations - System administrators or IT personnel considering business process automation Benefits and Examples of Integrating Google Drive and LINE WORKS Benefit 1: Time Reduction through Work Efficiency When a file is uploaded to Google Drive, a notification is sent to LINE WORKS instantly, allowing team members to check the information immediately. For example, when the sales team uploads a contract from the field, the management department receives an automatic notification and can quickly review and process the content. This eliminates the need for manual communication and confirmation tasks, reducing the hassle of file management and speeding up business progress. Additionally, the elimination of information sharing delays is expected to smooth the overall project progress. Benefit 2: Work Efficiency through Enhanced Team Collaboration When project materials are uploaded to Google Drive, immediate notifications are sent to LINE WORKS, allowing all members to grasp the latest information quickly. For example, if the design team uploads a new proposal, the marketing and sales teams can immediately plan the next steps. This enables everyone to act based on the same information, reducing unnecessary confirmation tasks and strengthening inter-departmental collaboration. Benefit 3: Business Stabilization through Reduced Confirmation Errors By receiving notifications on LINE WORKS when important files are uploaded, confirmation oversights can be prevented. For instance, when important documents like invoices or contracts are uploaded to Google Drive, the responsible person receives a notification immediately and can perform confirmation tasks. This significantly reduces the risk of payment delays or contract issues due to oversight. Since notification history is retained, it is easy to track when and where necessary documents were uploaded, leading to improved business efficiency. Now, let's explain how to use the no-code tool Yoom to "notify LINE WORKS when a file is uploaded to Google Drive." [What is Yoom] How to Notify LINE WORKS of Content Added to Google Drive This can be achieved by receiving the registration of records in the Google Drive database using the Google Drive API and notifying the specified channel in LINE WORKS of the registered record data using the API provided by LINE WORKS. Generally, programming knowledge is required to achieve this, but it can be easily accomplished without programming knowledge by using the no-code tool Yoom. This flow will be created in four main processes: - Register Google Drive and LINE WORKS in My Apps - Copy the template - Set the Google Drive trigger and register the subsequent LINE WORKS operation - Turn on the trigger and confirm the automation settings For those not using Yoom, please register for free from here. If you are already using Yoom, please log in. The template used this time is "Notify LINE WORKS when a file is uploaded to Google Drive."

Step 1: Connect Google Drive and LINE WORKS to My Apps

After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

Click on Google Drive from the list of new connections in My Apps.

A screen like the one below will appear, click "Sign in with Google".
Log in with the account you want to connect this time.

Next, register LINE WORKS in My Apps.
Click "+ New Connection" as before.

Click on LINE WORKS displayed in the app list.

Follow the instructions and click "Add".
For more details on registering LINE WORKS in My Apps, please check here.

If Google Drive and LINE WORKS are displayed on the My Apps screen, the registration is complete.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

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Step 3: Setting Google Drive Triggers and Registering LINE WORKS Operations

Let's set up Yoom's flow bot.
When the screen shown in the image below appears, click inside the red frame on the screen.

The "Select Linked Account and Action" screen will appear.
Make sure there are no mistakes with the Google Drive account you are linking this time, and click "Next".

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The "App Trigger API Connection Settings" screen will appear.
You can select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes, so choose your preferred time.
Click "Test", and once the test is successful, click "Add".

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Next, click "Notify LINE WORKS".

The "Select Linked Account and Action" screen will appear.

Make sure there are no mistakes with the LINE WORKS account you are linking this time, and click "Next".

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When the screen shown in the image below appears, enter the information as instructed.
The bot ID can be obtained when creating a bot in the Developer Console or when adding a bot from the admin screen.
For more details, please check here.

Once the input is complete, click "Test", and after confirming the test completion, click "Save".

Step 4: Turn on the Trigger and Confirm Automation

By clicking the red-framed part "Turn on Trigger" on the screen below, the flow bot will start automatically.

The template used this time is here

Other Automation Examples Using Google Drive and LINE WORKS

① When a business card is uploaded to Google Drive, read the business card information and add it to Google Sheets

This is a flow where, when a business card is uploaded to Google Drive, the business card information is read and added to Google Sheets. By utilizing this flow, when a business card is uploaded to Google Drive, the information is automatically read and added to the Google Sheets database, eliminating the need for manual data entry, significantly improving work efficiency, and reducing the risk of human error.

② Move file data submitted via Google Forms to a specified Google Drive folder

This flow moves file data submitted via Google Forms to a specified Google Drive folder. By using this template, you can pre-set the destination folder in Google Drive, allowing you to store file data submitted via Google Forms in the specified folder. You can set a Google Drive folder for each Google Form's form ID, enabling flexible customization according to the form.

③ Notify LINE WORKS of Zoom Meeting Information Daily

This is a flow to notify LINE WORKS of Zoom meeting information daily. By using this template, information about scheduled meetings will be notified to LINE WORKS every day. This eliminates the need to access Zoom directly, allowing you to check meeting information on LINE WORKS, which helps prevent any oversight. For those who have been manually sharing meeting information with members, this reduces the workload.

Summary

By integrating Google Drive with LINE WORKS, you can automate notifications for file uploads, enhancing work efficiency and speeding up information sharing. This can be easily set up without any coding, making it accessible even to those without technical knowledge. As a result, you can reduce oversights and errors, contributing to more stable operations.
Take this opportunity to try integrating Google Drive with LINE WORKS.

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