How to integrate Google Forms with Dropbox to upload files submitted through Google Forms to Dropbox
How to Integrate Applications
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2024/12/24
How to integrate Google Forms with Dropbox to upload files submitted through Google Forms to Dropbox
a.ohta
Files submitted through Google Forms are automatically saved to Google Drive, but have you ever thought, "It would be convenient if they could also be automatically saved to other tools..."? This time, we introduce the app integration of Google Forms and Dropbox to fulfill such a wish. With this integration, files submitted through Google Forms will also be automatically saved to Dropbox, making it easier to share and save files with other tools. No difficult knowledge is required for app integration. Please take this opportunity to try it out.
Recommended for
Those who want to automatically save files submitted through Google Forms to Dropbox
Those who manually add files submitted through Google Forms to Dropbox
Those who want to reduce the hassle of manual uploads to Dropbox
Benefits and Examples of Google Forms and Dropbox Integration
Benefit 1: Reducing Upload Hassle
By implementing this integration, files submitted through Google Forms can be automatically saved to Dropbox. This is expected to reduce the hassle of file uploads. For example, files submitted through Google Forms are originally automatically saved to Google Drive, but if you want to manage and share them with another tool, you need to upload them separately. This app integration can reduce such double work, potentially reducing the workload.
Benefit 2: Strengthening Team Collaboration
It is also expected to strengthen collaboration between teams using Google Drive and teams using Dropbox. For example, if the customer service department uses Google Drive and the product development department uses Dropbox, files submitted with product inquiries through Google Forms will also be automatically added to Dropbox, facilitating smooth file sharing between the two departments. This can reduce the time required for information sharing and potentially speed up business processes.
Benefit 3: Avoiding Upload Mistakes
By introducing the automation of Google Forms and Dropbox, file upload mistakes can also be avoided. For example, when uploading files manually, mistakes such as choosing the wrong folder or uploading the wrong file are common. In some cases, you might even forget to upload the file altogether. With this integration, all file uploads are done automatically, increasing the likelihood of avoiding such mistakes. This may make file management more efficient.
Now, let's explain how to use the no-code tool Yoom to "upload files submitted through Google Forms to Dropbox."
[What is Yoom]
How to Manage Content Added to Google Forms in Dropbox
First, use the API of Google Drive, where files submitted from the specified Google Form are saved, to download the file data.
Then, using Dropbox's API, you can receive this file data and upload it to Dropbox. Generally, programming knowledge is required to achieve such integration, but with the no-code tool Yoom, it can be easily achieved without programming knowledge.
The integration flow this time is broadly divided into the following processes.
Integrate Google Forms, Google Drive, and Dropbox with My Apps
Set up to launch Google Forms
Set up to download files from Google Drive and upload them to Dropbox
Turn on the trigger button and check the integration operation of Google Forms, Google Drive, and Dropbox
First, register with Yoom. Yoom offers a 2-week trial. You can actually operate it and check the usability.
Step 1: Integrate My App with Google Forms, Google Drive, and Dropbox
Integration of Google Forms and Yoom
1. Search
Click on the Google Forms icon.
2. Sign In
Click on the red frame.
3. Select Account
Select the account to integrate.
Review and agree, then press Next.
4. Integration Complete
The screen will switch, and if the above display appears, the integration is complete.
Integration of Google Drive and Yoom
1. Search
Click on the Google Drive icon.
2. Sign In
Click on the red frame.
3. Select Account
Select the account to integrate.
Review and agree, then press Next.
4. Integration Complete
The screen will switch, and if the above display appears, the integration is complete.
Integration of Dropbox and Yoom
1. Search
Select the Dropbox icon.
2. Log In
The login screen will appear, so log in to Dropbox.
3. Allow
Then, you will transition to a screen like the above. Review the content and press the "Allow" button.
4. Add
The screen will switch, and if the above display appears, the integration is complete.
Step 2: Copy the Template
Next, please copy the template to be used this time.
1. Click "View Details" on the top banner 2. Click "Try this template" at the bottom of the transitioned screen 3. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.
When the Flowbot template is copied to "My Projects", the above display will appear.
You will transition to a page like the image, so let's proceed with detailed settings.
Step 3: Setting up to launch Google Forms
1. Open My Projects
Open "My Projects" from the menu on the left side of the screen.
2. Open the copied template Click on "【Copy】Upload files submitted via Google Forms to Dropbox".
3. App Trigger
Select "When a response is submitted to the form" from the Google Forms icon. Proceed to the next step.
4. Specify the Trigger
Set the trigger activation interval.
You can set the activation interval from the dropdown as shown in the image. You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
4. Specify the Form
Specify which form's submitted files to upload to Dropbox. Enter as per the supplement at the bottom of the box.
5. Run the Test
Once you have completed the settings up to this point, send a file from the specified form. Then press the red-framed test button.
Step 4: Download Files from Google Drive and Upload to Dropbox
1. Connect with the App
Select "Download File" from the Google Drive icon. Proceed to the next step.
2. Select File ID
Select the file you test-sent from the form earlier. Click on the box.
A list of saved files will be displayed. Select by clicking from among them and insert into the box.
3. Run the Test
Press the test button and confirm that "Test Successful" is displayed in blue, then press save.
4. Connect with the App
Finally, upload to Dropbox. Select "Upload File" from the Dropbox icon. Press next.
5. Enter Required Fields
Enter as per the supplement at the bottom of the box.
Setting the folder path is optional.
The method of attaching files is already set, so leave it as is.
6. Run the Test
Once the settings are complete, press the test button at the bottom. If "Test Successful" is displayed in blue, the setup is complete. Press save.
7. Turn ON the Trigger
When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.
Flowbot template used this time Upload files submitted via Google Forms to Dropbox
Other Examples of Automation Using Dropbox
Yoom has other examples of automation using Dropbox, so here are a few.
1. When a file is uploaded to Dropbox, read the file content with OCR and add it to Google Sheets
The content of the file can be read by AI and automatically stored as text in Google Sheets. This may significantly reduce data entry work.
2. When a Google Sheet is created in Google Drive, upload the file to Dropbox in PDF format
You can store Google Sheets as PDFs in Dropbox. This can be useful when creating invoices or contracts.
3. When a file is created or updated in a Dropbox folder, send an email via Gmail
This allows you to quickly be aware of changes in Dropbox, making it easier to prevent missing any file checks.
Summary
By using various tools effectively, the convenience of work should greatly improve. However, the more tools you have, the more effort it may require. This is precisely when introducing automation is recommended to create a work environment where you can truly feel the benefits. The integration of Google Forms and Dropbox may make file management and sharing significantly easier. Yoom allows for automation without programming knowledge, making it easy for beginners to try. Why not take this opportunity to introduce automation?
The person who wrote this article
a.ohta
After working as a general store manager, I started working from home as an SEO writer. Later, an outsourcing agreement was signed with a marketing startup for about 5 years.
Surrounded by students at the University of Tokyo, I held a computer and spent my days studying various business terms and how to use SaaS tools.
When I was a general store manager, time was taken over and over again by office work such as sales and inventory management, human resource management, and ordering, etc., and I was unable to serve customers and often missed sales times. Even when outsourcing, there are many detailed tasks such as input, etc., and “can't such monotonous tasks be automated?” I thought so, and I really sympathize with Yoom's vision!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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