How to integrate Google Sheets with Smartsheet to create a sheet in Smartsheet when a row is added in Google Sheets

Managing list information in Google Sheets and registering details in Smartsheet can be a tedious task if you have to create sheets manually in Smartsheet.
Additionally, issues such as omissions, duplicates, and time lags can arise during sheet creation.
By integrating the tools, you can reduce manual sheet creation tasks and prevent omissions and duplicates.
Moreover, automatic sheet creation can eliminate time lags.
This article introduces a no-code method to integrate Google Sheets and Smartsheet.
It's easy to implement even without specialized knowledge, so please refer to it.

Recommended for

Those using Google Sheets and Smartsheet
Those who want to streamline the process of creating sheets in Smartsheet based on information registered in Google Sheets
Those who want to reduce errors and time lags during sheet creation by integrating Google Sheets and Smartsheet

Benefits and Examples of Integrating Google Sheets and Smartsheet

Benefit 1: Reduce Manual Sheet Creation Tasks

Creating sheets manually in Smartsheet based on information added to Google Sheets is labor-intensive.
The more sheets you create, the more work hours are required, making efficient operations difficult.
By integrating the tools, you can reduce the task of manually creating sheets in Smartsheet and improve operational efficiency.
For example, when managing customer information in a sales team, if a campaign temporarily increases new customers, the person in charge will be overwhelmed with registration tasks.
By implementing automation, subsequent tasks can be completed just by registering in Google Sheets, which is expected to improve operational efficiency.

Benefit 2: Prevent Omissions and Duplicates During Sheet Creation

There is a risk of omissions and duplicates when creating sheets manually in Smartsheet.
If such errors occur, data management becomes difficult.
By integrating Google Sheets and Smartsheet, you can prevent human errors when creating sheets in Smartsheet and enable accurate data management.
For example, for a manager overseeing both Google Sheets and Smartsheet, if there are discrepancies in information between the tools, verification tasks will arise.
However, maintaining data consistency between tools through integration can reduce management burdens.

Benefit 3: Streamline Sheet Creation

When reflecting information manually, there is a possibility of time lags.
Time lags can hinder the progress of related members' tasks.
By integrating Google Sheets and Smartsheet, if sheets are smoothly created in Smartsheet, related members can proceed with their tasks smoothly.
For example, when managing an event list in Google Sheets and registering details in Smartsheet, delays in sheet creation can make information sharing among members difficult.
However, by introducing a system where sheets are created automatically, you can solve issues caused by time lags.

Now, let's introduce how to use the no-code tool Yoom to "create a sheet in Smartsheet when a row is added in Google Sheets".

[What is Yoom]

How to Create a Sheet in Smartsheet When a Row is Added in Google Sheets

This method can be achieved by receiving the addition of a row in Google Sheets using the Google Sheets API and creating a sheet in Smartsheet using the API provided by Smartsheet.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

We will create it through the following major processes.

Register Google Sheets and Smartsheet as My Apps
Copy the template
Set the trigger for Google Sheets, which serves as the starting point of the flow, followed by the Smartsheet settings
Turn on the trigger button and verify the integration operation between Google Sheets and Smartsheet

If you haven't used Yoom yet, please register for free here.
If you are already using Yoom, please log in.

Step 1: Integrate Google Sheets and Smartsheet with My Apps

First, register Google Sheets and Smartsheet in My Apps to integrate them with Yoom.

1. Select "My Apps" on the left side of the Yoom management screen and click "+ New Connection".

2. On the next screen, search for and select Google Sheets and Smartsheet to proceed to the next screen.

＜For Google Sheets＞

・Click "Sign in with Google" and select the account to integrate.

・Confirm the account and click "Next".

・Click "Continue" to complete the registration in My Apps.

＜For Smartsheet＞

・Sign in and click "Allow" to complete the registration in My Apps.

3. Copy the template for integrating Google Sheets and Smartsheet.

・Open the link below.

・Clicking "Try this template" will complete the copy.

Step 2: Setting up the Trigger Google Spreadsheet

Set up the trigger action that will start the flow.
In this flow, the trigger will activate when a row is added in Google Sheets.

1. Select "My Projects" in the Yoom management screen and click "【Copy】Create a sheet in Smartsheet when a row is added in Google Sheets".
*You can change the template title on the next screen.

2. Click "App Trigger When a row is added".

3. Confirm the account linked with Google Sheets and click "Next".
*Other items are set by default.

4. Set the trigger activation interval and Google Sheets information.
*Trigger activation intervals are available at 5, 10, 15, 30, and 60 minutes, and the selectable times vary depending on the plan. The flow bot will activate once per selected interval if the trigger action is confirmed and executed. A shorter interval setting is generally recommended.
*Spreadsheet ID and Sheet ID can be selected from "Candidates" displayed by clicking the frame.

*For this test, the sheet below has been created, so the settings are as above.

5. If the test is successful, the information obtained from Google Sheets will be displayed in the output.
If there are no issues, save it.

Step 3: Smartsheet Setup

Next, set up the creation of a sheet in Smartsheet.

1. Click "Create a sheet to integrate with the app".

2. Confirm the account linked with Smartsheet and click "Next".
*Other items are set by default.

3. Set the parent folder ID, template ID, and sheet name, then run the test.
*Parent folder ID and template ID can be selected from "Candidates" displayed by clicking the frame.
*The sheet name can be directly entered as a fixed phrase. It can also be set from "When a row is added" in the output displayed by clicking the frame. (Values are displayed in double brackets) This allows dynamic reflection of content that changes per row.

4. If the test is successful, a sheet will be created in the specified folder in Smartsheet.
If there are no issues, save it.

Step 4: Google Spreadsheet Setup

Finally, set up the registration of the sheet ID obtained when creating a sheet in Smartsheet to Google Sheets.
*By doing this, you can manage the Smartsheet sheet ID in Google Sheets and use it for other integration operations.

1. Click "Operate the database Update records".

2. Confirm the account linked with Google Sheets.
*Other items are set by default.

3. Set the information of the Google Spreadsheet where the Smartsheet sheet ID will be registered.
*Spreadsheet ID and tab name can be selected from "Candidates" displayed by clicking the frame.

4. Set the conditions for the record you want to update.
*The left frame specifies the column with a unique value entered in Google Sheets.
*The right frame sets the corresponding value from "When a row is added" in the output displayed by clicking the frame. (Values are displayed in double brackets)

5. Set the sheet ID obtained in Step 3 to the sheet ID and run the test.
If the test is successful, the Smartsheet sheet ID will be added to the specified Google Spreadsheet.
*The sheet ID is set from "Create a sheet" in the output displayed by clicking the frame. (Values are displayed in double brackets) This allows dynamic reflection of IDs that change per sheet.
*Leave other items blank.

6. If there are no issues with the test results, save it.

7. When the trigger is turned ON, a sheet will be automatically created in Smartsheet every time a row is added in Google Sheets.

If you have any questions about the flow introduced, please check the help page.

Other Automation Examples Using Google Sheets and Smartsheet

There are many other examples of automation using Google Sheets and Smartsheet in Yoom, so here are a few introductions.

1. Add a Row to Smartsheet When a Row is Added in Google Sheets

You can automatically register information added to Google Sheets into Smartsheet.
This integration allows centralized management of information, improving data accuracy between tools and reducing management burdens.

2. Add a user to Smartsheet when a row is added in Google Sheets

By adding employee information to Google Sheets, you can automatically invite them to Smartsheet.
This integration helps prevent missing invitations to Smartsheet and streamlines the onboarding process for new employees.

3. Create a folder in Smartsheet when a row is added in Google Sheets

You can automatically create a folder in Smartsheet based on the information registered in Google Sheets.
This integration will reduce the manual work of folder creation and improve operational efficiency.

Summary

Creating a sheet manually in Smartsheet based on the information added to Google Sheets not only takes time but also poses risks of omissions, duplications, and time lags.
By integrating the two tools, you can reduce manual work and prevent human errors.
Additionally, the time lag in sheet creation will be resolved.
The integration between Google Sheets and Smartsheet can be achieved without code using Yoom.
Please refer to the steps introduced in this article and try implementing automation.