How to integrate Google Sheets with WooCommerce to add order information to WooCommerce when a row is added in Google Sheets

By integrating Google Sheets with WooCommerce, you can centrally manage product information.
This integration is expected to improve operational efficiency and reduce human errors.
However, connecting tools typically requires advanced settings and programming knowledge.
In this article, we will introduce a method to integrate Google Sheets with WooCommerce without any coding.
This will help solve issues such as labor shortages faced by e-commerce site operators.

Recommended for

Those who use Google Sheets for product data management but find manual input into WooCommerce challenging
E-commerce site operators who frequently need to update product information in Google Sheets and WooCommerce and want to improve efficiency
Multi-store owners who want to centrally manage inventory across multiple WooCommerce stores
Those who prioritize data accuracy and want to implement a system to prevent human errors

Benefits and Examples of Integrating Google Sheets with WooCommerce

Benefit 1: Reduce repetitive data entry and improve efficiency

Manually entering product information from Google Sheets into WooCommerce can be time-consuming.
However, by integrating Google Sheets with WooCommerce, you only need to enter product information once, leading to improved operational efficiency.
For example, staff at stores listing a large number of products due to a long-tail strategy can reduce the workload of entering product information, thus improving listing efficiency.
As a result, an increase in shop sales can also be expected.

Benefit 2: Reduce human errors

There is a risk of entering incorrect information when manually registering products in WooCommerce.
However, by integrating the two tools, once you enter the correct information in Google Sheets, you can ensure accurate data is reflected in WooCommerce.
For example, it can prevent errors that occurred when copying and pasting information from Google Sheets to WooCommerce.
As a result, accurate data management can be expected.

Benefit 3: Centrally manage product information across multiple stores

Managing product information can be challenging when operating multiple online shops with WooCommerce.
Even if you introduce Google Sheets thinking it will be convenient, it can sometimes increase workload or complicate processes.
However, by integrating the information of online shops operated with WooCommerce with Google Sheets, you can centrally manage product data.
For example, by managing each store's product information on separate sheets within a single Google Sheets account, you can simplify the workflow.
Thus, when operating many online shops with WooCommerce, the ability to centrally manage information by integrating with Google Sheets is a significant advantage.

[About Yoom]

Next, we will introduce how to create a flowbot with Yoom, which allows app integration without programming, to "add a product to WooCommerce when a row is added in Google Sheets".
You can implement it by simply setting it according to the template, so please give it a try.

How to Create a Flow for Integrating Google Sheets and WooCommerce

The flow to integrate Google Sheets and WooCommerce using Yoom proceeds through the following four processes.

・Integrate Google Sheets and WooCommerce with My Apps
・Copy the template
・Set up Google Sheets as the trigger action
・Register products in WooCommerce and set up to register product IDs in Google Sheets

Step 1: Integrate Google Sheets and WooCommerce with My Apps

First, register My Apps to integrate Google Sheets and WooCommerce with Yoom.

1. Click "My Apps" on the left side of the Yoom management screen and click "+ New Connection".

2. On the following screen, search for "Google Sheets" and "WooCommerce" respectively to proceed to the next screen.

＜For Google Sheets＞

・Click "Sign in with Google" on the above screen and select the account to integrate.

・Confirm the account to log in and click "Next".

・Click "Continue" to complete the My Apps registration.

＜For WooCommerce＞

・On the above screen, enter the account name, Customer Key, and Customer Secret according to the instructions, and click "Add" to complete the My Apps registration.

Next, copy the template to set up Google Sheets and WooCommerce.

Navigate to the link above and click "Try this template".

Step 2: Setting up the Google Spreadsheet as a Trigger Action

Next, set up the trigger that will start the automation.
When new product information is registered in the Google Spreadsheet, this flow will automatically start.

1. Click "My Projects" in the Yoom management screen and then click "Add product to WooCommerce when a row is added in Google Spreadsheet".
*The template title can be changed on the next screen.

2. Click "App Trigger When a Row is Added".

3. Confirm the account information linked with Google Spreadsheet and click "Next".
*Other items are set by default.

4. Enter the trigger activation time and other details as per the description below the box and perform a test.
*Trigger activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes are available, and the selectable time varies depending on the plan.
*The flowbot will activate once for each interval selected here, checking if a trigger action has occurred on the app. If you want to reflect product information immediately, a shorter interval setting is recommended.

5. If the test is successful, the information obtained from the Google Spreadsheet will be output to the output.
If there are no issues, save it.

Step 3: Setting up Product Registration in WooCommerce

Next, set up the registration of product information in WooCommerce based on the information obtained from the Google Spreadsheet.

1. Click "Create Product to Integrate with App".

2. Confirm the account linked with WooCommerce and click "Next".
*Other items are set by default.

3. Set each item, starting with the TOP page URL, according to the description below the box.
*For items such as product names that change for each product, click the box and select a value from "When a Row is Added" in the output. This setting dynamically reflects information that changes for each product in WooCommerce.

4. Set the category ID and image URL in the same way as above and perform a test.

5. If the test is successful, the WooCommerce product ID related to the registered product will be output.
If there are no issues, save it.

Step 4: Registering the Product ID in Google Spreadsheet

Finally, register the product ID issued by WooCommerce in the Google Spreadsheet.

1. Click "Update Record to Operate Database".

2. Confirm the account linked with Google Spreadsheet.
*Other items are set by default.

3. Set up the Google Spreadsheet where the product ID obtained from WooCommerce will be registered.
Set the Spreadsheet ID, Spreadsheet tab name, and table range according to the description below the box and click "Next".
*The Spreadsheet ID and Spreadsheet tab name can be set from "Candidates" displayed by clicking the box.

4. Set the conditions for the record you want to update.
In the left box, set the item of the column in Google Spreadsheet that has a unique value.
In the right box, select the corresponding item from "When a Row is Added" in the output.
Based on the conditions set here, Yoom will search for the product registered in Google Spreadsheet.
*In the image below, a unique value "Unique ID" is set in Google Spreadsheet.

5. Set the product ID obtained in Step 3 to "WooCommerce Product ID" of the updated record value.
*Click the box and set the product ID from "Create Product" in the output.

6. Once the above settings are complete, save and turn on the trigger, and from then on, every time product information is added to the Google Spreadsheet, products will be automatically registered in WooCommerce.

If you have any questions about the flow introduced, please refer to the help page.

Other Automation Examples Using Google Sheets and WooCommerce

There are many other examples of automation using Google Sheets and WooCommerce on Yoom, so here are a few to introduce.

1. This flow updates WooCommerce product information when a row is updated in Google Sheets.

The flow introduced in this article automatically reflects new product registrations in WooCommerce.
However, by utilizing this flow, updates to product information are also automatically reflected.
By leveraging this automation, you can reduce the time spent on repetitive data entry and improve the efficiency of product management tasks.

2. This is a flow to update WooCommerce order information when a row is updated in Google Sheets.

By integrating Google Sheets with WooCommerce, you can automatically reflect order information.
This reduces the steps needed to update order information, which not only eases the workload but also reduces the likelihood of human error.
If different people are responsible for each tool, this integration allows order information to be smoothly reflected within the company, resulting in faster notifications to customers.

3. This is a flow where customer information in WooCommerce is updated when a row is updated in Google Sheets.

By integrating Google Sheets with WooCommerce, customer information can be automatically reflected.
Automation reduces the burden on staff responsible for critical updates, such as changes in customer addresses, leading to accurate information updates.
For those who frequently update customer information, this flow will be a powerful support.

Summary

Integrating Google Sheets with WooCommerce allows for centralized management of product data, reducing repetitive data entry and improving operational efficiency.
It also helps prevent human errors, leading to more accurate information management.
Moreover, connecting these two tools enables automatic updates of order and customer information.
This integration can bring significant benefits to companies and managers operating multiple online stores.

Since it requires no programming and can be easily implemented without high IT literacy through no-code solutions, take this opportunity to enhance your operational efficiency.