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How to Integrate Applications

2024/12/16

How to integrate HubSpot with Money Forward Cloud Invoice to create invoices in Money Forward Cloud Invoice using information from HubSpot

m.i

It is common to use multiple tools for business operations, but switching between each tool to create invoices can be redundant, right?
In such cases, integrating HubSpot with Money Forward Cloud Invoicing is convenient.
This article explains how to automatically create invoices in Money Forward Cloud Invoicing using information from HubSpot.
Let's eliminate hassle and achieve accurate data management.

Recommended for

  • Personnel who have implemented HubSpot and Money Forward Cloud Invoicing
  • Administrators who want to efficiently link information between sales and accounting
  • Small business owners who want to reduce the workload of manually entering customer information
  • Back office personnel considering efficiency in invoice management due to a large number of contracts
  • Accounting personnel aiming to prevent invoice creation errors and implement an accurate billing process

Benefits and Examples of Integrating HubSpot with Money Forward Cloud Invoicing

Benefit 1: Reduction of Data Entry Effort

By automatically creating invoices in Money Forward Cloud Invoicing using customer information from HubSpot, the effort required for data entry is significantly reduced.
This reduction is particularly beneficial for businesses with a large amount of customer information or a high number of contracts.
For example, if you register transaction information in HubSpot after a business negotiation and initiate this flow, invoices will be automatically created in Money Forward Cloud Invoicing, eliminating duplicate entry tasks.
This automation will reduce work time and improve operational efficiency.

Benefit 2: Prevention of Input Errors

Traditionally, it was necessary to open multiple tools to create invoices.
Input errors in transaction information pose risks of incorrect billing to clients or contractual issues.
However, by using HubSpot information to automatically create invoices in Money Forward Cloud Invoicing, such errors are significantly reduced.
For instance, mistakes in item names or amounts, which are common in manual registration, are minimized, thereby preventing issues with clients.
This is expected to enhance the accuracy of accounting tasks.

Benefit 3: Strengthening Interdepartmental Collaboration

The data integration between HubSpot and Money Forward Cloud Invoicing facilitates smooth information sharing between the sales and accounting departments, streamlining the entire business process.
For example, by creating a transaction in HubSpot and initiating this flow, the entire process up to invoice creation can be automated, allowing the accounting department to promptly start preparing for accounting processing.
This prevents delays in information transmission and human errors, improving the speed of customer response.

Now, let's explain how to create invoices in Money Forward Cloud Invoicing using information from HubSpot with the no-code tool Yoom.

[What is Yoom]

How to Create Invoices in Money Forward Cloud Invoicing Using HubSpot Information

It is possible to achieve this by receiving information registered in HubSpot using HubSpot's API and utilizing the API provided by Money Forward Cloud Invoicing to use the registered information in HubSpot for invoice creation in Money Forward Cloud Invoicing.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

This time, we will follow the process below.
Let's set it up together!

  • Integrate HubSpot and Money Forward Cloud Invoicing with My Apps.
  • Copy the template.
  • Set up the HubSpot trigger at the start of the flow and the subsequent Money Forward Cloud Invoicing operations.
  • Turn on the trigger button and verify the operation of the integration flow between HubSpot and Money Forward Cloud Invoicing.

Step 1: Integrate My App

Integrating My App first will make the subsequent settings proceed smoothly.
First, let's integrate your HubSpot with Yoom.
Select My App → New Connection from the left side of the Yoom page.

Search for HubSpot.
Please refer to this link for member registration or login.

Next, integrate with Money Forward Cloud Invoice.
Log in using your preferred method.

If HubSpot and Money Forward Cloud Invoice are integrated into My App, you're all set.

Step 2: Set Triggers and Actions

Open the template page and click 'Try this template'.

If you are using Yoom, please log in, and if you are new, please register.
If you proceed as is, the template will be automatically copied to your workspace.
Please change the template name as needed.
Click on My Projects on the left to display the template you just copied.
Click on the ellipsis (...) on the right and select Edit.
Now, let's set up the app trigger.
Select "Launch from Transaction Detail Page".
Feel free to change the title.
After confirming the account information to be linked, please install the Chrome extension trigger from here.
For more details, please refer to here.
Proceed to the next step and set up the URL.
This time, we will use the following transaction information for testing.
Enter the URL of this page in the sample field.
Test it, and if successful, save it.
Next, click on "Get Custom Properties of Transaction".
Proceed to the next step and test as is.
If you can obtain the following output, save it.
Next, click on "Convert Date/Time Format".
It is set by default, so test as is.
You can edit the item name by hovering over the output.
Setting it like the image makes it easier to use in later actions.
Similarly, click on the other "Convert Date/Time Format".
Test as is.
Edit the item name here as well.
Next, click on "Create Invoice (New Format)".
Please confirm the account information to be linked.
Proceed to the next step and set up the items.
For how to confirm the department ID, see here.
Other items marked as {{○○○○}} are selected from the output as follows.
Set the detail items using the output as follows.
This time, we are setting Unit Price, Quantity, Item Name, and Tax Rate.
After setting, test it, and if successful, save it.
Check the Money Forward Cloud Invoice.
The red frame indicates the parts using the output.
The invoice has been successfully created.
Turn on the app trigger to complete.
Thank you for your hard work.
Even someone like me who is not familiar with programming could proceed easily.
The flowbot used this time is here ↓

Other Automation Examples Using HubSpot and Money Forward Cloud Invoice

Additionally, Yoom offers templates using HubSpot and Money Forward Cloud Invoice, so let me introduce a few!

1.Registering Clients and Billing Information from HubSpot to Money Forward Deferred Payment flow.

Here, you can register clients and billing information to Money Forward Deferred Payment.
This helps prevent errors from manual input.

2.This is a flow to update a client in Money Forward Cloud Invoice when a row in Google Sheets is updated.

Even if registration can be automated, if updates are manual, the effort remains the same.
This is an automated update flow, so it prevents missing updates to clients in Money Forward Cloud Invoice.

3.This is a flow to issue invoices using Mazrica's business negotiation information with Money Forward Cloud Invoice.

As the number of cases increases, it takes more time to issue invoices.
By using this flow, you can start the flow from the project information page, allowing you to issue invoices after confirming the information.

Summary

This time, we introduced the flowbot "Create an invoice in Money Forward Cloud Invoice using HubSpot information".
The integration of HubSpot and Money Forward Cloud Invoice is expected to improve the efficiency of sales and accounting operations.
Additionally, by reducing the effort of data entry and preventing input errors, you can expect improvements in the accuracy and speed of operations.
By strengthening inter-departmental collaboration, you can prevent delays in information transmission and enhance the quality of customer service.
Please refer to the steps in this article and try integrating HubSpot with Money Forward Cloud Invoice.

The person who wrote this article
m.i
I have experienced finance-related work for about 3 years since I graduated as a new graduate. Due to the industry, there are so many tasks that are done manually, and I came across Yoom when I thought that if automated, I could do more other work. I'm impressed every day by the convenience of Yoom while writing a blog. I try to make the structure easy to understand.
Tags
Automation
Integration
HubSpot
Money Forward Cloud Invoice
Automatic
App integration
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