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The integration of JUST.DB and Box is a powerful means to enhance business efficiency.
This automation is particularly beneficial for project leaders and information managers who spend a lot of time on manual folder creation and information management.
This article introduces a method to automate the creation of folders when records are registered in JUST.DB and to register the folder URL in JUST.DB.
You can achieve integration without programming, allowing you to improve business efficiency even without technical knowledge.
When a record is registered in JUST.DB, the task of creating a folder in Box and registering the folder URL in JUST.DB is automated, reducing manual work.
For example, if you manually perform the process of folder creation and URL registration every time you create a project or task, integration can help reduce these processes.
As a result, personnel can be freed from the burden of folder creation and focus on important tasks that require attention.
By integrating JUST.DB and Box, folders are automatically created when records are registered, allowing you to store necessary files immediately.
For example, if the person creating records in JUST.DB and the person creating folders in Box are different, there might be a time lag between record registration and folder creation.
However, if folder creation is linked to record creation, you can smoothly store necessary files, leading to improved business efficiency.
Integrating JUST.DB and Box can reduce human errors.
For example, when setting a folder name by copying and pasting from a record registered in JUST.DB, there is a possibility of entering the file name incorrectly.
Similarly, there is a risk of making similar mistakes when registering the created folder URL in JUST.DB.
Such human errors can be resolved through the integration of both tools, leading to improved accuracy in information management.
[About Yoom]
Next, we will introduce how to create a flow bot in Yoom, which allows app integration without programming, to "create a folder in Box and register the folder URL in JUST.DB when a specific record is registered in JUST.DB."
You can achieve integration simply by setting according to the template, so please give it a try.
Next, set up the trigger action that will serve as the starting point for automation when linking JUST.DB with Box.
1. Click on the flow bot titled "Create a folder in Box and register the folder URL in JUST.DB when a specific record is registered in JUST.DB" from "My Projects".
* The title of the flow bot can be changed on the next screen.
2. Click on "App Trigger Start with a Specific Trigger".
3. Select the account information to link with JUST.DB, ensure the trigger action is set to "Receive Webhook Event", and click "Next".
4. Follow the on-screen instructions to set up the "Webhook URL" and then conduct a test.
* You can check how to obtain the Webhook URL on the help page here.
5. If the test is successful, the information from JUST.DB will be output as shown below as "Output".
After confirming the content, click "Save".
Next, set up the automatic creation of a folder in Box.
1. Click on "Integrate with App Create Folder".
2. Select the account information to link with Box, ensure the action is set to "Create Folder", and click "Next".
3. Set the folder name and parent folder content ID, conduct a test, and save if successful.
* By default, "Company Name" and "Record ID" are entered as the folder name. By clicking the box, you can select items output from JUST.DB as "Output" and set any file name. You can also directly enter common characters for the folder name (e.g., the underscore "_" in the template folder name).
Finally, set up the registration of the folder URL created in Box into JUST.DB.
1. Click on "Integrate with App Edit Record".
2. Select the account information to link with JUST.DB, ensure the action is set to "Edit Record", and click "Next".
3. After setting the domain, table identifier, record ID, and target field, conduct a test.
The value of {{Created Folder Content ID}} for the record ID and target field can be selected from the output displayed as shown in the image below by clicking the box.
This operation allows you to insert the Box folder URL into the target column of the record registered in JUST.DB.
* The values for the record ID and target field are entered by default in the screen content below.
4. Once the test is successful, turn the trigger ON.
From then on, the process of creating a folder in Box and registering the folder URL in JUST.DB will be automated whenever a specific record is registered in JUST.DB.
There are many other examples of automation using JUST.DB and Box in Yoom, so here are a few introductions.
If there is no need to register the URL of the folder created in Box to JUST.DB in the introduced flow, it is recommended to use this template.
When a record is registered in JUST.DB, members are automatically notified.
This eliminates the need for manual sending to Slack.
If you are using both JUST.DB and kintone for data management, integrating them can save you the trouble of repeated data entry.
Additionally, by reflecting the data entered in JUST.DB to kintone, you can prevent errors that commonly occur during re-entry.
The integration of JUST.DB and Box is a powerful tool that reduces the burden of folder creation and prevents time lags with real-time synchronization.
Additionally, automation can help reduce human errors.
Even those who have been manually creating folders and registering folder URLs in JUST.DB can implement this with simple settings following a template, without any programming knowledge.
Take this opportunity to review and improve your business processes to achieve a more efficient way of working.
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