How to integrate JUST.DB with RakuRaku Sales to add a record in RakuRaku Sales when a record is updated in JUST.DB

If you are using JUST.DB and Raku-Raku Sales in your daily operations, you may need to register the same information in each of these different applications. By incorporating app integration using Yoom, data can be automatically synchronized between apps, reducing manual effort. This also helps prevent transcription errors and incorrect entries. This article explains how to set up a flow that automatically adds a record to Raku-Raku Sales when a record is updated in JUST.DB, and discusses the benefits of implementing this. Recommended for: - Those who use JUST.DB and Raku-Raku Sales and want to integrate these apps to streamline sales management. - Accounting personnel aiming to improve the efficiency of order management and billing processes. - Team leaders who want to strengthen team collaboration. - System department staff interested in automatic integration between systems using APIs. Benefits and examples of integrating JUST.DB and Raku-Raku Sales: 1. Error Prevention During Work: By integrating JUST.DB and Raku-Raku Sales, cross-application input tasks are eliminated, reducing manual errors. For example, when order management is conducted in JUST.DB and data updates are confirmed, records are automatically added to Raku-Raku Sales. Automatic addition of information omits input and transcription tasks, minimizing human errors. 2. Enables Rapid Process Handling: Once updated data is registered in JUST.DB, it is transferred to Raku-Raku Sales, allowing processes such as order confirmation and billing to proceed quickly. For instance, during events where more orders than usual occur, it was necessary to perform registration and addition tasks in each app, but by introducing an automated flow, updated data is automatically reflected in Raku-Raku Sales. Shortening the time for registration and addition tasks may lead to improved customer satisfaction. 3. Efficient Information Management: With JUST.DB data automatically reflected in Raku-Raku Sales, reliable data can be managed within each app. For example, when adding new data managed in Raku-Raku Sales, duplicate registration of information could occur, requiring unnecessary confirmation work by the person in charge. With automatic reflection of updated data, if data can be updated on the JUST.DB side, there is no need to check the record addition status on the Raku-Raku Sales side. Proper data management can lead to further improvement in work quality. Now, let's create a flow bot using the "Add a record to Raku-Raku Sales when a record is updated in JUST.DB" template. [About Yoom] How to add a record to Raku-Raku Sales when a record is updated in JUST.DB: After updating a record on the JUST.DB side, it can be achieved by receiving data using JUST.DB's API and automatically adding that information to Raku-Raku Sales via its API. Generally, programming knowledge is required to achieve this, but it can be easily realized without programming knowledge by using the no-code tool Yoom. The work until the flow is completed proceeds as follows: - Integrate JUST.DB and Raku-Raku Sales with My Apps - Copy the template - Set triggers for JUST.DB and configure Raku-Raku Sales - Turn on the trigger If you are not using Yoom, please register for free from [here](https://yoom.fun/members/sign_up?_gl=1*jrwzd7*_gcl_au*MTY3NDQ2MzE2MS4xNzE5MzgyMDY4*_ga*NTcxOTYyNzgyLjE3MTkzODIwNjg.*_ga_663H387CXM*MTcyMjQ4ODg2Ny4xNTEuMS4xNzIyNDkwMzk2LjYwLjAuNjYyMDU0NDY0). If you are already using Yoom, please log in.

・Connect JUST.DB and RakuRaku Sales to My Apps

(1) First, connect JUST.DB to My Apps.
After logging into your Yoom account, click on "My Apps" in the left column and search for JUST.DB from "New Connection".

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(2) The JUST.DB app icon will appear, click on it.

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(3) Enter the "Account Name" and "Access Token" for the JUST.DB you want to connect, and click [Add].
Now, the app connection for JUST.DB is complete.

(4) Next, let's connect RakuRaku Sales.
Search for the RakuRaku Sales app icon and click on it, just like before.

(5) A note stating "・To use this, you need to contract the API integration option with RakuRaku Sales and register Yoom's IP address." is provided.
Please check here for Yoom's IP address.

※RakuRaku Sales is an app available only on the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the Flow Bot will result in errors, so please be careful.
※Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.

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(6) Generate an API token according to the content of the image above.
After generation is complete, scroll down and enter the required information.

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(7) After entering, click [Add].

After clicking, you will be taken to the My Apps screen of your Yoom account with the two apps added.
Now, the two apps are connected to your Yoom account.

・Copy Template

After confirming that the new connection of the target app to your Yoom account is complete, click on the icon "Try this template" in the template below.

The template will be copied, so click the "OK" button.

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Move to the "My Projects" screen of your Yoom account and check the template content.

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There are three setup flows.

・Setting up JUST.DB

(1) First, set up the app trigger for JUST.DB.

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From "My Projects" on the left side of your Yoom account screen, click "Add a record to RakuRaku Sales when a record is updated in JUST.DB (Copy)".

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After clicking, the template content will be displayed as shown in the screen below.

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(2) First, click on the trigger "When a Webhook event is received".

(3) Enter the account information to be linked and click [Next].

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(4) On the next screen, you need to copy the Webhook URL and set it in the management screen.
For more information on how to use JUST.DB's Webhook to activate Flowbot, please check this page.

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(5) After sending the Webhook event or executing the trigger event, click [Test] and if there are no issues, click [Save].
In this step, you can obtain information as output as shown below.
The output information can be quoted and utilized in the subsequent steps, as noted in "This value can be used in other operations."

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(6) Next, click on the second action "Retrieve Record".

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(7) Confirm that the account information is entered and click [Next].
On the next screen, enter information in fields such as "Domain" and "Table Identifier".
Clicking on the input bar allows you to quote the output obtained from the previous step.

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(8) After entering the information, click [Test] and if there are no issues, click [Save].

・Setting up RakuRaku Sales

(1) Finally, click on the third action "Register Record".

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(2) Enter the account information to be linked with RakuRaku Sales and click [Next].

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(3) On the next screen, enter information in fields such as "Domain" and "Account Name" according to the annotations.

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(4) For "Key Item Registration Mode", select the setting content from the dropdown. (The setting is optional.)

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(5) In the "Registration Data" field, clicking on the input bar allows you to quote the output obtained from the previous step, as shown in the image below.

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(6) After entering the information, click [Test] and if there are no issues, click [Save].
This completes the setup.

・Turn on the Trigger

By clicking the red frame "Turn on Trigger" in the screen below, the Flowbot will start automatically.

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Here is the template used this time

Other Automation Examples Using JUST.DB

There are other examples of automation using JUST.DB available on Yoom, so here are a few introductions.

Add a Contact to HubSpot When a Record is Registered in JUST.DB

This flow is recommended for those who send and distribute emails using HubSpot.
Based on the information of new leads registered in JUST.DB, you can automatically create new contacts in HubSpot.
Automatic data reflection eliminates the need for manual entry, preventing input errors and registration omissions, thereby reducing the workload on staff.

Create a Google BigQuery Record with Information Registered in JUST.DB

After information is registered in JUST.DB, automating the creation of records in Google BigQuery can reduce the workload for the person in charge.
By preventing information update omissions, it may be possible to improve the speed and accuracy of data registration in Google BigQuery.

Create a folder in Dropbox when a record is registered in JUST.DB

This flow is recommended for those who want to streamline data organization and access.
Manual folder creation becomes unnecessary, making it easier to organize data and documents, which leads to reduced working time.
It is expected to improve work efficiency and streamline data organization.

Summary

With the integration of JUST.DB and Raku-Raku Sales introduced in this article, you can synchronize the same data without having to work across different applications.
This can reduce the workload on staff, contributing to a more organized work environment.
As a result, you can expect faster operations and a reduction in human errors, which will also contribute to business growth.

Please take advantage of Yoom to experience automation through app integration.