Connect Kaonavi and LINE WORKS to automatically add information to Kaonavi and notify LINE WORKS when employee information is registered in the database.

Introduction

In today's business environment, immediate information sharing and operational efficiency are essential. Particularly in the HR department, managing new employee information and quickly communicating it to relevant parties is crucial. Here, we introduce a method to automatically add employee information to Kaonavi once it is registered in the database and notify related departments via LINE WORKS. This automation can eliminate manual work, prevent errors, and enhance the reliability of operations.

Recommended For

Recommended for:

• Those who want to use Kaonavi and LINE WORKS to grasp information about subordinates and teams in real-time and respond smoothly
• HR personnel who want to reduce the hassle of onboarding procedures and improve efficiency
• Companies that want to prevent input errors and communication omissions due to manual work and improve operational reliability

What is Yoom?

Yoom is a platform that allows easy integration of various apps and services without coding. It supports business automation, improving productivity and reducing work time.

How to Automatically Add Employee Information Registered in the Database to Kaonavi and Notify via LINE WORKS

Step 1: Integrate Kaonavi and LINE WORKS with My Apps

First, integrate Kaonavi and LINE WORKS with My Apps in Yoom. From Yoom's dashboard, select "Add App," search for Kaonavi and LINE WORKS, and configure the integration settings.

Step 2: Set the Trigger

Next, set the trigger. Choose "When new employee information is added to the database" as the trigger. This will activate the automation upon new registration.

Step 3: Set the Action (Add Information to Kaonavi)

Then, configure the action to add information to Kaonavi. Map the necessary fields to ensure accurate information registration.

Step 4: Set the Action (Notify via LINE WORKS)

Finally, set the action to send notifications via LINE WORKS. Specify the users or groups to receive the notifications and customize the message content.

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Other Automation Examples Using Kaonavi and LINE WORKS

• Automatic Notification of Attendance: When employees update attendance information in Kaonavi, automatically notify their supervisors via LINE WORKS.
• HR Evaluation Reminder: Automatically remind the person in charge via LINE WORKS as the evaluation period approaches.
• Backup of Employee Data: Regularly export Kaonavi data and automatically save it to cloud storage.

Benefits and Examples of Integrating Kaonavi and LINE WORKS

Benefit 1: Immediate Information Sharing

When new employee information is registered in the database, immediate notification is sent via LINE WORKS, enabling quick information sharing among stakeholders. For example, when new employee information is added, all team members can receive it via LINE WORKS. This prevents communication omissions like "I didn't know" and allows for smooth team building. Additionally, sharing information early enables quick preparation and response.

Benefit 2: Centralized Management of Employee Data

Kaonavi is a tool that allows centralized management of employee basic information, skills, evaluation data, etc. By automatically linking information from the database, you can always maintain the latest data. For example, when there is a departmental transfer or position change, the information is automatically updated and notified to the relevant department via LINE WORKS. This prevents data duplication and update omissions, improving operational efficiency. Unified information management also facilitates smooth communication between departments.

Benefit 3: Prevention of Information Leakage and Errors

Manual data entry and information sharing are prone to human errors and communication omissions. However, by automatically linking the database, Kaonavi, and LINE WORKS, these risks can be significantly reduced. For example, important contract terms or personal information are accurately registered in Kaonavi and notified to stakeholders via LINE WORKS. This prevents troubles caused by input errors or information inconsistencies. Automated processes enhance operational reliability, allowing you to work with peace of mind.

Conclusion

Integrating Kaonavi and LINE WORKS can accelerate information sharing and improve operational efficiency. By reducing the hassle and errors of manual work and accurately managing employee data, it leads to increased productivity across the company. Please utilize the method introduced here to achieve business automation and efficiency.