Integrate KING OF TIME with Chatwork to streamline attendance management! Notification method for automatic detection of missed clock-ins.

KING OF TIME is known for its diverse clock-in methods and real-time management, making it a popular choice for many companies. Have you ever thought, "It would be great if KING OF TIME could automatically detect clock-in errors and notify the person involved"? Managing attendance data and checking every clock-in situation can be challenging for administrators, but everyone makes mistakes. This notification system helps streamline management and reduces the burden of verification tasks. Our company has developed a system that can be implemented without programming. By utilizing this flow, you can automatically detect clock-in omissions and notify the designated person appropriately. This article will clearly introduce how to set up this flow and its specific benefits, so please read to the end. Recommended for: The flow bot introduced this time is perfect for the following people: - Those who find manual checking of clock-in omissions burdensome - Those who want to centrally grasp the attendance status of each location and respond immediately if there are any issues - Those who want to accurately manage attendance data and prevent problems before they occur - Those who use KING OF TIME and Chatwork and want to link them to streamline attendance management Benefits and specific use cases of automatically detecting the previous day's clock-in errors with KING OF TIME and notifying Chatwork: This automation flow is explained for back-office staff, department heads, and HR department managers on how it can be beneficial. 1. Improve response speed by notifying clock-in omissions: KING OF TIME detects the previous day's clock-in omissions and automatically notifies Chatwork. By using the notification as a trigger, it provides a system where administrators can immediately grasp the issue and start responding. Back-office staff who receive the notification can start responding immediately, reducing the time spent on verification tasks. This reduces the risk of clock-in omissions affecting payroll calculations, allowing for accurate calculations. Furthermore, early response enhances employee peace of mind and contributes to improving the workplace environment where they feel "my working hours are recorded correctly." 2. Reduce the hassle of information verification with notifications: Attendance data obtained from KING OF TIME can be centrally verified in Chatwork. This allows for easy understanding of the attendance status of dispersed locations or multiple teams, providing a system where department heads can efficiently manage the overall situation. Upon receiving the notification, department heads can prompt the relevant employees or personnel for confirmation and expect appropriate response instructions. Additionally, notifications enable quick sharing of attendance data, preventing labor issues between administrators and employees and contributing to building trust. 3. Prevent human error and achieve accurate progress: Automating notifications to Chatwork eliminates the need for manual correction requests or status checks. This reduces the risk of human error and alleviates the burden of notification tasks. For HR department managers, this system serves as a powerful support to prevent payroll calculation issues and quickly respond to clock-in omissions. Moreover, reducing the hassle of correction tasks may allow for easier focus on other important tasks. Furthermore, by improving the accuracy of attendance data, it creates an environment where management and operations can proceed with confidence. From here, we will explain the automation setup method of "notifying Chatwork when information is registered in KING OF TIME" using Yoom's flow bot template.

[What is Yoom]

Integration Process

Register My App to Yoom (KING OF TIME and Chatwork)
Copy the template
Set up app triggers and integrate apps
Turn on the trigger button and verify the integration operation

※Notice

To use the branching function, a paid plan of Mini Plan or higher is required. Please note that operations of the set flow bot will result in an error with the free plan.
A 2-week free trial is available for paid plans. During this period, you can also use apps and AI functions (operations) that are subject to restrictions.

How to Create an Integration Flow for KING OF TIME and Chatwork

Items to Prepare in Advance

We have listed the items necessary for integration.

KING OF TIME (OAuth)

Login information for KING OF TIME
Access Token ＞Help: How to Obtain (How to Register My App)
- It can be obtained by operating from the management screen of KING OF TIME.

Chatwork

Chatwork account information (email address, password)
Room ID to send Chatwork notifications
- ＞Help: How to Confirm Chatwork Room ID

Step 1: Set Up My App Integration

Here, we will set up the app information to be integrated into Yoom. Log in to the Yoom workspace and click + New Connection on the My Apps screen.

A list of apps that can be connected to Yoom will be displayed. Select the app to connect from the search window and proceed with My App registration.

KING OF TIME

Select KING OF TIME from the search results, and a screen to input the pre-obtained values will be displayed.

Account Name
- Please enter any string (such as an email address).
Access Token
- Please enter the value obtained from the management screen of KING OF TIME.
- ＞Help: How to Obtain (How to Register My App)

Enter the required items and click the Add button at the bottom right to complete the My App registration for KING OF TIME.

Chatwork

Select Chatwork from the search results. The login screen will be displayed.

After entering the email address and password of the account to be integrated, please allow access from Yoom.

This completes the My App registration for Chatwork.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

Step 3: Schedule Trigger "Every day at 9 AM"

Click on the first step of the template. This is pre-configured, so the light blue icon (proof of completion) is lit, but this time we will explain the flow bot's activation interval settings.

(1/1) Specify Execution Time

This time, all weekdays are specified from the weekday tab, and it is set to start at 9:00. You can change the repeat days or times from this screen.
If your regular holiday is determined by the day of the week, uncheck the next day of the week.
More complex timing settings can be made from the Cron settings tab.

＞Learn more: How to set Cron settings

Once you have confirmed the activation interval, click Save to proceed to the next step.

Step 4: Integrate with Apps "Retrieve Employee Time Stamping Data"

Click on the second step of the template.

Here, specify the employee in KING OF TIME and retrieve the time stamping data from the previous day.

(1/2) Select Integration Account and Action

This item is pre-configured.

App Trigger Title
App
Account information integrated with KING OF TIME
Trigger Action

→ Click Next.

(2/2) API Details for App Trigger

Employee Identification Key
- Click the edit field to display a list of employees. When you select the employee to notify, the identification key is quoted.

Start Date of the Period to Retrieve
- The previous day is specified in the pre-settings. Click the field to select the date quote code, allowing you to choose a date other than the previous day.

End Date of the Period to Retrieve
- The previous day is specified in the pre-settings. Click the field to select the date quote code, allowing you to choose a date other than the previous day.

→ Click Test. → Success In the output, you can get each item of clock-in, clock-out, break time, and break end.

→ Click Save.

Step 5: Branch "Command Operation"

Click on the third step of the template. This is also pre-configured, so the light blue icon is lit.

In this step, it is determined whether to proceed to notification based on the presence or absence of the previous day's time stamping.

(1/1) Specify Branch Conditions

In this setting, the presence or absence of clock-in is the target. For example, if you often forget to clock out, selecting "clock-out" in the output is effective.

Click Save

Step 6: Integrate with Apps "Send Message"

Click on the fourth step of the template.

Here, if time stamping was not done, create a template message and set it to be sent to Chatwork.

(1/2) Select Integration Account and Action

This item is pre-configured.

App Trigger Title
App
Account information integrated with Chatwork
Trigger Action

→ Click Next.

(2/2) API Connection Settings

Room ID
- Click the edit field to display room candidates. When you select the room to notify, the ID is quoted.

Message Content

Create a template message to send.

Click the edit field to select the date quote code. Also, if notifying a group, setting a mention makes it more understandable.

→ Click Test. → Success

→ Click Save. This step is complete.

Step 7: Turn ON App Trigger

Once all steps are configured, a completion screen will be displayed.

Turn ON the trigger to start the flow bot. You can toggle it from the top left of the template.

<span class="mark-yellow">The flow bot setup was easily completed without programming.</span> You can confirm the notification in Chatwork.

Here is the template used this time.

Make More Use of It! 3 Automation Options Using KING OF TIME

In addition to integration with Chatwork, KING OF TIME can also be integrated with other applications to further expand the scope of automation.

1. Quickly Check Attendance Information with Chatwork

When a specific word is posted in Chatwork, it retrieves the previous day's daily attendance data from KING OF TIME and automatically notifies Chatwork. This eliminates manual work and allows for the quick sharing of necessary information.

2. Automatically Add Monthly Attendance Information to Google Spreadsheet

Automatically add the previous month's attendance data from KING OF TIME to a Google Spreadsheet. By reducing manual input, input errors are minimized, making data management easier and more accurate.

3. Automatically Register Employee Information from Google Sheets

When a row is added to Google Sheets, employee information is automatically registered in KING OF TIME. This allows for employee registration without manual transcription.

Summary

In this article, we explained how to set up a flowbot template that can be easily implemented without programming. This automation integrates KING OF TIME with Chatwork to automatically detect and notify missed clock-ins, reducing the effort of verification tasks and enabling prompt responses. It is expected to be useful in various fields by reducing the burden on back-office staff, improving management efficiency for department heads, and preventing issues in the HR department. This flowbot does not require complex operations or specialized knowledge. Once the setup is complete, daily attendance management is automated, and it can be immediately utilized as a simple and practical system.

Please click the banner below to try this flowbot for yourself.

Well, see you again!