Integrate KING OF TIME with Google Chat to automatically notify Google Chat of missed clock-in/out information on KING OF TIME.

[What is Yoom]

Integration Process

• Register My App with Yoom (KING OF TIME and Google Chat)
• Copy the template
• Set up app triggers and integrate apps
• Turn on the trigger button and verify the integration operation

※Notice

• A paid plan of Mini Plan or higher is required to use the branching function. Please note that there are restrictions on the operations of the flow bot set in the free plan.
• A 2-week free trial is available with the paid plan. During the trial period, you can use apps and AI functions without restrictions.
• Integration with Google Chat is available only for those using Google Workspace.
  Help: Click here for more details

How to Create a Flow for Integrating KING OF TIME and Google Chat

Things to Prepare in Advance

Here is a list of items necessary for integration.

KING OF TIME (OAuth)

• Login information for KING OF TIME
• Access token
  • Help: How to obtain (How to register My App)
  • You can obtain it by operating from the KING OF TIME management screen.

Google Chat

• Integration with Google Chat and Yoom can only be performed by those with administrator privileges on Google Cloud Platform, so please request the administrator to integrate Yoom and Google Chat.

＞Help: How to register My App for Google Chat (OAuth)

Step 1: Setting Up My App Integration

Here, we will set up the registration of app information to be integrated into Yoom. Log in to Yoom's workspace and click ＋New Connection on the My Apps screen.

Yoom will display a list of connectable apps and a search window. Search for the app to be connected this time from the search window and proceed with My App registration.

KING OF TIME

Select KING OF TIME from the search results, and a screen will appear to enter the values obtained in advance.

• Account Name
  • Please enter any string (such as an email address).
• Access Token
  • Enter the value obtained from the KING OF TIME management screen.
  • Help: How to obtain (How to register My App)

After entering the required fields, click the Add button at the bottom right to complete the registration of KING OF TIME as My App.

Google Chat

Select Google Chat (OAuth) from the search results.

Click Sign in with Google and select the Google account to be integrated.

Enter the information obtained from Google Cloud Platform in each field and click the Add button.

Help: How to register My App for Google Chat (OAuth)

This completes the registration of Google Chat as My App.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

Step 3: Schedule Trigger "At 9 AM Every Day"

Click on the first step of the template. This is pre-configured, so the light blue icon (indicating completion) is lit. This time, we will explain the flowbot activation interval settings.

(1/1) Specify Execution Time

This time, we will specify all days of the week from the day tab and set it to start at 9:00. You can change the repeating days and times on this screen.
If your regular holiday is determined by the day of the week, please uncheck the next day of the week. For more complex timing settings, you can use the Cron settings tab.

Learn more: How to set Cron settings

After checking the activation interval, click Save to proceed to the next step.

Step 4: Integrate with Apps "Get Employee Time Stamping Data"

Click on the second step of the template.

Here, specify the employee from KING OF TIME and retrieve the time stamping data from the previous day.

(1/2) Select Integration Account and Action

This item is pre-configured.

• App Trigger Title
• App
• Account information integrated with KING OF TIME
• Trigger Action

→ Click Next.

(2/2) API Details for App Trigger

• Employee Identification Key
  • Click the edit field to display a list of employees. When you select an employee to notify, the identification key will be quoted.

• Start Date of the Period to Retrieve
  • The previous day is specified by default. Click the field to select a date reference code, allowing you to choose a date other than the previous day.

• End Date of the Period to Retrieve
  • The previous day is specified by default. Click the field to select a date reference code, allowing you to choose a date other than the previous day.

→ Click Test. → Success. In the output, you can obtain the times for clock-in, clock-out, break start, and break end.

→ Click Save.

Step 5: Branch "Command Operation"

Click on the third step of the template. This is also pre-configured, and the light blue icon is lit.

In this step, it is determined whether to proceed to notification based on the presence or absence of the previous day's time stamping.

(1/1) Specify Branch Conditions

In this setting, the presence or absence of clock-in is the target. For example, if the setting is for employees who often forget to clock out, selecting "clock-out" in the output will be effective.

Click Save.

Step 6: Integrate with Apps "Send Message"

Click on the fourth step of the template.

Here, we will create a template message to be sent to Google Chat if the time stamping was not done.

(1/2) Select Integration Account and Action

This is pre-configured.

• App Trigger Title
• App
• Account information integrated with Google Chat
• Trigger Action

→ Click Next.

(2/2) API Connection Settings

• Resource Name of the Space
  • Click the edit field to open a dropdown showing the integrated Google Chat spaces. When you select a space, the resource name will be quoted.

• Message Content

Create a template message to send. Click the edit field to select a date reference code. Also, if notifying a group, setting a mention will make it more noticeable.

→ Click Test. → Success.

→ Click Save. This concludes the steps for this process.

Step 7: Turn ON the App Trigger

Once all steps are configured, a completion screen indicating the setup is complete will be displayed.

Turn ON the trigger to activate the flowbot. You can toggle it with the switch at the top left of the template.

<span class="mark-yellow">The flowbot setup was completed easily without programming.</span> The template used this time is here.

Make the Most of It! 3 Ways to Automate with KING OF TIME

KING OF TIME can be integrated not only with Google Chat but also with other apps to further expand the scope of automation.

1. Record Attendance in KING OF TIME by Posting Clock-in/Clock-out on Slack

By simply posting "clock-in" or "clock-out" on Slack, you can automatically record it in KING OF TIME. This reduces manual clocking tasks and makes attendance management easy. It is especially useful in remote work or flexible working environments.

2.  Register Employees in KING OF TIME When Adding Rows in Google Sheets

When you add employee information to Google Sheets, it can be automatically registered in KING OF TIME. This reduces manual work and prevents registration errors. It's ideal for HR personnel who want to smoothly register new employees.

3. Instantly Reflect KING OF TIME Information with Google Sheets Update

When employee information is updated in Google Sheets, the data in KING OF TIME is automatically synchronized. This prevents any omissions in updates and enables accurate information management. Recommended for HR personnel and attendance managers.

Summary

We introduced the integration tool between KING OF TIME and Google Chat, which helps resolve issues in attendance management. This automation significantly improves payroll accuracy, reduces management burdens, and enhances compliance. Since it can be easily implemented without programming, you should be able to immediately experience improved operational efficiency. Take this opportunity to try Flowbot!

See you again!