Integrate KING OF TIME with LINE WORKS to Automatically Notify Missed Clock-ins! How to Avoid Attendance Issues

KING OF TIME is a tool that allows for easy and accurate recording of attendance and working hours, and it has been implemented by many companies. By integrating with LINE WORKS, additional convenient features are added to support management tasks. Have you ever thought, "It would be great if it could automatically detect and notify me of clocking errors"? In response, we have developed a flow bot that detects clocking errors in KING OF TIME and automatically notifies LINE WORKS.

Previously, programming knowledge was required, but with this flow bot template, it can be achieved with simple settings. In this article, we will introduce the setup method and specific benefits, so we hope you will read to the end.

Recommended for

This flow bot is perfect for the following people:

Those who want to prevent complaints and labor issues related to clocking errors from employees
Those who want to know if their attendance data is being managed properly
Those who want to quickly identify clocking omissions and efficiently proceed with payroll tasks
Those who are utilizing KING OF TIME and LINE WORKS and want to improve work efficiency through their integration

Benefits and 3 Specific Use Cases of Automatically Detecting Previous Day's Clocking Errors with KING OF TIME and Notifying LINE WORKS

We considered the utilization methods of this automation from the perspectives of labor personnel in the general affairs department, on-site employees, and managers in the accounting department.

1. Visualize Attendance Data and Prevent Labor Issues

Notifications to LINE WORKS allow for the detection of clocking omissions, which can be immediately checked. This makes it easier to prevent complaints and labor issues from employees.
Labor personnel in the general affairs department can quickly identify which employees have clocking omissions by checking notifications from LINE WORKS. This allows for prompt requests for corrections or situation confirmations to the relevant individuals. Furthermore, timely responses can maintain trust with employees and potentially avoid future issues.

2. Enhance Employee Reassurance and Improve Workplace Environment

Since clocking omission notifications can be checked on LINE WORKS, employees can quickly request corrections or consult.
By shortening the time from the discovery of an error to response, it may lead to reassurance that "my working hours are being accurately recorded." For example, if there is a clocking omission at the end of the workday, employees who check the notification can immediately report it to their supervisor or person in charge, preventing prolonged anxiety. This allows employees to refocus on their tasks, potentially improving overall workplace morale and strengthening cooperation.

3. Improve Employee Satisfaction

By detecting clocking omissions with KING OF TIME and notifying LINE WORKS, it prevents recording errors from affecting payroll calculations. It assists in maintaining accurate attendance data.
Managers in the accounting department can regularly receive notifications to check the attendance data necessary for payroll calculations daily. This reduces the need for rushed corrections just before the closing date, allowing for a calm progression of end-of-month tasks. For instance, by preventing overpayments or underpayments due to clocking omissions, it is expected to establish a system that appropriately manages company expenses. As a result, it may avoid situations that damage trust with employees and improve the accuracy of budget management.

From here, we will explain the automation setup method of "notifying LINE WORKS when information is registered in KING OF TIME" using Yoom's flow bot template.

[What is Yoom]

Integration Process

Register My App to Yoom (KING OF TIME and LINE WORKS)
Copy the template
Set app triggers and integrate apps
Turn on the trigger button and verify integration operation

※Notice

To use the branching feature, a paid plan of Mini Plan or higher is required. Please note that there are restrictions on the operation of flow bots in the free plan.
A two-week free trial is available for paid plans. During the trial period, you can also use restricted apps and AI features (operations).

How to Create an Integration Flow for KING OF TIME and LINE WORKS

Items to Prepare in Advance

Here is a list of items required for integration.

KING OF TIME (OAuth)

Login information for KING OF TIME
Access Token > Help: How to Obtain (How to Register My App)
- You can obtain it by operating from the KING OF TIME management screen.

LINE WORKS

Client ID
Client Secret
Scope
- Please log in to the LINE WORKS Developer Console with an account that has administrator privileges.
- > Help: How to Register My App for LINE WORKS (API2.0)
Bot ID
- > LINE WORKS Official: Create a Bot
- > LINE WORKS Developers Management Screen
Talk Room ID
- Click the three-dot leader in the upper right to obtain the channel ID. The menu opens, and clicking the channel ID displays the ID.

Step 1: Setting Up My App Integration

Here, you will set up the registration of app information to be integrated into Yoom. Log in to Yoom's workspace and click + New Connection on the My Apps screen.

A list of apps that can be connected to Yoom and a search window will be displayed. Search for the app to be connected this time from the search window and proceed with My App registration.

KING OF TIME

When you select KING OF TIME from the search results, a screen will appear where you can enter the values obtained in advance.

Account Name
- Please enter any string (such as an email address).
Access Token
- Please enter the value obtained from the KING OF TIME management screen.
- > Help: How to Obtain (How to Register My App)

After entering the required items, click the Add button in the lower right to complete the registration of KING OF TIME's My App.

LINE WORKS

When you select LINE WORKS from the search results, you will be taken to a screen where you can enter the values required for integration.

Enter the information obtained from the LINE WORKS Developer Console in each field and click the Add button.

> Help: How to Register My App for LINE WORKS (API2.0)

This completes the registration of LINE WORKS's My App.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

Step 3 Schedule Trigger "At 9 AM every day"

Click on the first step of the template. This is pre-configured, so the light blue icon (proof of completion) is lit, but this time we will explain the flow bot's activation interval settings.

(1/1) Specify Execution Time

This time, specify all days of the week from the day tab and set it to start at 9:00. You can change the repeat days and times from this screen.
If your regular holiday is determined by the day of the week, uncheck the next day of the week. More complex timing settings can be made from the Cron settings tab.

＞Learn more: How to set Cron settings

Once you have confirmed the activation interval, click Save to proceed to the next step.

Step 4 Integrate with Apps "Retrieve Employee Time Stamping Data"

Click on the second step of the template.

Here, specify the employee from KING OF TIME and retrieve the time stamping data from the previous day.

(1/2) Select Integration Account and Action

This item is pre-configured.

App Trigger Title
App
Account information linked with KING OF TIME
Trigger Action

→ Click Next.

(2/2) API Details for App Trigger

Employee Identification Key
- Click the edit field to display a list of employees. When you select an employee to notify, the identification key is quoted.

Start Date of the Period to Retrieve
- The previous day is specified in the pre-settings. Click the field to select the date reference code, allowing you to choose dates other than the previous day.

End Date of the Period to Retrieve
- The previous day is specified in the pre-settings. Click the field to select the date reference code, allowing you to choose dates other than the previous day.

→ Click Test. → Success In the output, you can obtain the times for clock-in, clock-out, break start, and break end.

→ Click Save.

Step 5 Branch "Command Operation"

Click on the third step of the template. This is also pre-configured, and the light blue icon is lit.

In this step, it is determined whether to proceed to notification based on the presence or absence of time stamping from the previous day.

(1/1) Specify Branch Conditions

In this setting, the presence or absence of clock-in is the target. For example, if you often forget to clock out, selecting "clock-out" in the output can be effective.

Click Save.

Step 6 Integrate with Apps "Send Message"

Click on the fourth step of the template.

Here, create a template message for when time stamping was not completed and set it to be sent to LINE WORKS.

(1/2) Select Integration Account and Action

This is pre-configured.

App Trigger Title
App
Account information linked with LINE WORKS
Trigger Action

→ Click Next.

(2/2) API Connection Settings

Bot ID
- Click the edit field to display bot candidates. If you have already created a bot, select the bot to use, and the ID will be quoted.

‍

If you are creating a bot from now, please refer to the official LINE WORKS article.
＞LINE WORKS Official: Create a Bot
＞LINE WORKS Developers Management Screen

Talk Room ID
- Click the three-dot leader at the top right of the LINE WORKS talk room. A menu will open, and clicking the channel ID will display the ID. Obtain the ID and enter it in the edit field.

‍

Message

Create a template message for the message to be sent. Click the edit field to select the date reference code.

→ Click Test. → Success

→ Click Save. This concludes this step.

Step 7 Turn ON the App Trigger

When all steps are configured, a completion screen will be displayed.

Turn ON the trigger to activate the flow bot. You can switch it with the toggle at the top left of the template.

<span class="mark-yellow">The flow bot setup was easily completed without programming.</span> Notifications were confirmed on LINE WORKS.

This is the template used this time.

Make More Use of It! 3 Automation Selections Using KING OF TIME

KING OF TIME can be integrated not only with LINE WORKS but also with other apps, further expanding the scope of automation utilization.

1. Reflect Employee Information Updates from kintone to KING OF TIME

When employee information is updated in kintone, the changes are automatically reflected in KING OF TIME. This eliminates the need for manual transcription, preventing input errors and omissions. The workload on staff is reduced, allowing them to focus on tasks that require more human effort. Additionally, the latest information is always shared, ensuring a smooth flow of operations overall.

2. Automatically Add Employee Information Registered in kintone to KING OF TIME

When you register new employee information in kintone, it can be automatically added to KING OF TIME. By using this system, human errors from manual input are eliminated, improving the accuracy of information. The time previously spent on registration tasks can be allocated to other duties, leading to more efficient operations in human resources and general affairs.

3. Reflect KING OF TIME Attendance Information in Microsoft Excel Monthly

At the beginning of each month, the previous month's attendance data managed by KING OF TIME is automatically reflected in Microsoft Excel. This integration eliminates the need for manual transcription, allowing for accurate recording and storage of attendance data, which facilitates smooth payroll calculations and HR data management. It also prevents errors from manual work, enhancing the quality of data management.

Summary

In this article, we explained how to set up a flowbot template that can be easily implemented without programming. This automation allows for early detection of missed clock-ins on LINE WORKS, enabling prompt responses.

Receiving notifications can facilitate smooth data corrections during payroll calculations, potentially leading to an environment where expenses are properly managed. Additionally, it provides a system where employees can focus on their work with peace of mind, contributing to increased trust and efficiency throughout the workplace.

<span class="mark-yellow">This convenient system can be implemented with simple settings, so please click the banner below and try the flowbot.</span>

See you again soon!