Integrate kintone with AKASHI to update AKASHI's information whenever employee information is updated in kintone.

Don't you think it would be convenient if employee information updated in kintone is automatically reflected in AKASHI?
Many people have implemented AKASHI as their attendance management system.
It's an excellent tool because it not only manages employee attendance data but also comes with analytical features.
However, when there are changes in employee information, you might find it cumbersome to handle them manually each time.
To solve this issue, we have created a flow that automatically updates employee information by linking kintone and AKASHI!
It's recommended for those who manage employee information using both kintone and AKASHI!
If you're interested, please refer to this article and try the automatic integration with Yoom.

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Benefits of Integrating kintone and AKASHI

Benefit 1. Reduced Work Time and Improved Operational Efficiency

When managing employee information using both kintone and AKASHI, you might find it cumbersome to make changes in each app whenever there is an update.
This is especially true for companies with a large number of employees where updates occur frequently, increasing the workload significantly.
However, by using the integration described in this article, information is automatically reflected from kintone to AKASHI, reducing the workload.
Since part of the manual work is automated, it leads to reduced work time and improved operational efficiency.

Benefit 2. Reduction of Human Errors

Have you ever made mistakes like the following when transferring information from kintone to AKASHI?

The correct phone number is 【080-xxxx-yyyy】, but it was registered as 【090-xxxx-yyyy】
Updated information in kintone but forgot to update it in AKASHI

When there is a lot of manual work, the risk of these human errors increases.
By using the integration described in this article, the update process is automated, leading to a reduction of human errors.
There is also no risk of forgetting to update only the information in AKASHI, making it easier to maintain information consistency.
If there are discrepancies in information between apps, it can hinder smooth business operations, so please use the flow introduced here as a preventive measure.

Integration Flow of kintone and AKASHI

Now, let's introduce how to actually integrate kintone and AKASHI.
The flow introduced here is to update AKASHI's information whenever employee information is updated in kintone.
The specific integration steps are as follows.

Set up an app trigger in kintone
Retrieve records in kintone
Update employee information in AKASHI

Yoom offers the above three steps as a template.
You can create a flow bot more easily than creating it from scratch, so first, click the "Try it" button on the banner below to copy the template!
Once the copy is complete, you can operate it from "My Projects" in the sidebar.

Integration of kintone and AKASHI with My Apps

After copying the template, register kintone and AKASHI in Yoom's My Apps as a preliminary step.
※ If you have already registered, please proceed to "Step 1. Setting the App Trigger".

<Procedure>

1. After logging into Yoom, click "My Apps" → "+ New Connection" in order

2. Search for kintone and AKASHI from the search window and enter the necessary information for each registration

If kintone and AKASHI are displayed in the My Apps list, the preparation is complete!
Let's proceed to the detailed settings right away!

Step 1. Setting the App Trigger

First, click on the app trigger "When a record is edited (Webhook activation)".

On the first page, the account information of the previously linked kintone will be displayed, so check it and if there are no issues, click "Next".

On the next page, set the reception settings for the Webhook event.
Follow the on-screen instructions to set it up and click "Test".
※ Notes
‍・For instructions on how to set up in kintone, please see here.
・Please check "Edit record" as the condition for sending notifications. (It will activate under all checked conditions)

If there are no issues up to this point, click "Save" to complete the trigger settings.

Step 2. Retrieve Records

Next, click "Retrieve Records".

At the beginning of the first page, as in Step 1, account information will be displayed, so please check it.
Below that, there is an item to specify the app ID to link with the database.
Select the target database from the candidates.

On the second page, set the conditions for the records you want to retrieve.
By setting it as shown below, you can retrieve the information of the edited records.

Click "Test" and then "Save" to proceed to the next step.

Step 3. Update Employee Information

Now, click on the final step "Update Employee Information".

Account information will be displayed on the first page, so check it and proceed to the next step.
On the second page, set up to update employee information.
Utilize the information output from kintone and enter "API Token", "Company ID", and "Employee Information".

Click "Test" and if no errors occur, click "Save".
When a popup like the one below is displayed, all settings are complete.
When you turn on the trigger, the flow will be executed.

Other Automation Examples Using AKASHI

Yoom has many automation examples using AKASHI.
It is possible to integrate with various apps, so please refer to the following representative examples.

1. Register employee information in AKASHI when it is registered in kintone

The automatic integration introduced this time was a flow that automatically updates AKASHI's information triggered by the update of kintone's information, but this is a flow that automates the addition of employee information.
It can be used in cases where you want to add information of employees who are not yet registered in AKASHI.

2. Register employee information to AKASHI when added to Google Sheets

For those who frequently use Google Sheets in their daily routine, this template is recommended.
By performing operations only on Google Sheets, you can add information to AKASHI, thereby reducing your workload.

3. Update AKASHI information when employee information is updated in Notion

This integration is a flow that automatically updates employee information, similar to the flow introduced in this article.
It is a recommended template for those using both Notion and AKASHI.

Summary

In this article, we introduced a flow where "when employee information is updated in kintone, the information in AKASHI is also updated."
By using this integration, you can save the effort of updating information, allowing the person in charge to proceed with other tasks during the saved time.
Additionally, reducing manual tasks leads to a decrease in human errors.
If you want to prevent "input mistakes due to typos" or "information discrepancies due to missed updates," please make use of the integration introduced in this article!

If you are interested, please start by registering for free here!
Thank you for reading to the end.