How to integrate kintone with HRMOS Attendance to update HRMOS Attendance information when employee information is updated in kintone.

If you manage employee information with kintone, it would be convenient if the information is also updated in HRMOS Attendance when it is updated. This integration can automate the process of updating employee information, improving operational efficiency. In this article, we will explain in detail the specific integration methods and benefits. Let's eliminate the hassle of manual updates and maintain data accuracy. Recommended for: - Those who use kintone and HRMOS Attendance separately but find it cumbersome to update information in each app. - Those who use multiple systems for HR and attendance management and feel there are challenges with data consistency. - Those who want to streamline the management of employee information and prevent input errors or data update omissions. - HR personnel aiming to reduce management costs and improve operational efficiency through system integration. - Small business owners and managers considering improving operational efficiency and work accuracy after implementing an attendance system. Benefits and Examples of Integrating kintone and HRMOS Attendance Benefit 1: Reduction of Input Errors By integrating kintone and HRMOS Attendance, employee information can be automatically updated. For example, when an employee's department or position changes are updated in kintone, it is automatically reflected in HRMOS Attendance, eliminating the need for double entry or manual data correction. This prevents data entry errors and reduces the workload on the person in charge. Accurate maintenance of HR and attendance information is expected to improve the overall precision and speed of management tasks. Benefit 2: Improved Data Consistency Between Systems If employee data does not match between different systems, there is a risk of discrepancies in information. However, by integrating kintone and HRMOS Attendance, data consistency is automatically maintained. For example, when an employee transfers or resigns, the information registered in kintone is reflected in real-time in the attendance system, preventing unnecessary accounts or inaccurate information from remaining. This reduces the risk of unnecessary system resource usage and errors, enabling stable business operations. Benefit 3: Cost Reduction Through App Integration By integrating kintone and HRMOS Attendance, employee information can be centrally managed, leading to improved operational efficiency and reduced management costs. For example, in a non-integrated environment, when an employee transfers departments, the transfer information must be registered in kintone and then manually entered into HRMOS Attendance. However, by automating this process, the registration content in kintone is automatically reflected in HRMOS Attendance, eliminating the need for double entry and reducing the workload of manual updates. Furthermore, the reduction in the number of systems used through integration can also reduce the training costs for personnel. This kind of efficiency through integration not only prevents errors and reduces workload but also contributes to the overall reduction of operational costs. [Yoomとは] How to Create an Integration Flow Between kintone and HRMOS Attendance So far, we have introduced the benefits of integrating kintone and HRMOS Attendance. Let's quickly integrate the apps we will use this time with Yoom! After completing the registration of My Apps, we will create a flow bot that "updates HRMOS Attendance information when employee information is updated in kintone."

This time, we will follow the process below.
Let's set it up together!

Integrate kintone and HRMOS Attendance with My Apps.
Copy the template.
Set the trigger in kintone, which is the starting point of the flow, and configure the subsequent operations in HRMOS Attendance.
Turn on the trigger button and verify the operation of the integration flow between kintone and HRMOS Attendance.

Step 1: My Apps Integration‍

Integrating My Apps first will make the subsequent settings proceed smoothly.
First, let's integrate your kintone with Yoom.
Select My Apps → New Connection from the left side of the Yoom page.

Search for kintone.
Check the My Apps registration method and proceed with the integration.
If registration does not go well, please refer to the help page.

Next, let's integrate with HRMOS Attendance.
Please fill in all the required fields.
For the API key, please refer to this help.

It's okay if kintone and HRMOS Attendance are integrated into My Apps.‍

Step 2: Set Triggers and Actions‍

This time, we will proceed using the following template.

Open the template page and click on 'Try this template'.
If you are using Yoom, please log in, and if you are new, please register.
Proceed, and the template will be automatically copied to your workspace.
Change the template name as needed.
Click on My Projects on the left to see the template you just copied.
Click on the ellipsis (...) on the right and select Edit.

Let's set up the app trigger.
Select "When a record is edited (Webhook trigger)".
The title can be changed as needed.
Check the account information to be linked and proceed.
Refer to this article to set up the Webhook event reception settings for the app trigger on the following screen.

Once the reception settings are complete, edit the kintone record.
This time, we changed the last name from "Sato" to "Tanaka".

Return to the flowbot settings and test.
If successful and the kintone record information is reflected in the output, save it.
Next, click on "Retrieve Record".
Since we will be linking the database, select from the output as follows.

Proceed to the next step and set the conditions for the record you want to retrieve.
Select {{Record ID}} from the output and test.
If successful, the details of the record will be reflected in the output, and once confirmed, save it.

Next, select "Update User Information".
Check the linked account information here as well.
Proceed to the next step with the action as is.
Set the required fields and other settings.

Select other items from the output as follows.

Set the remaining items.

Finally, turn on the app trigger to complete.
Thank you for your hard work.
Even I, who am not familiar with programming, was able to proceed easily.

Here is the flowbot used this time↓

Other Automation Examples Using HRMOS Attendance

1.Add employee information to HRMOS Attendance when registered in kintone flow.

This is the new registration version of the current flow.
By automating, you can prevent input errors.

2.This is a flow to register clock-in and clock-out information in HRMOS Attendance when entering or leaving ovice.

If you are managing remote work activity through ovice, you can use this flow to clock in and out based on ovice entry and exit information.
This seems to help prevent missed clock-ins.

3.This is the flow for searching employees in HRMOS and registering new users in HRMOS Attendance when an email is received.

You can register users in HRMOS Attendance using information from HRMOS.
It is possible to search for employee information based on the email address used for sending.

Summary

This time, we introduced a flowbot that "updates HRMOS attendance information when employee information is updated in kintone".
By linking kintone and HRMOS attendance, it is expected to streamline the management of employee information and prevent input errors and data update omissions.
In particular, by utilizing the no-code tool Yoom, it is possible to eliminate cumbersome manual tasks and proceed with operations smoothly while maintaining data accuracy.
As a result, it is expected to contribute to reducing management costs, improving operational efficiency, and enhancing overall corporate productivity.

If you are interested, please refer to this template and experience automation.