How to integrate NEXT ENGINE with Airtable to add stock in/out information to Airtable when it is created in NEXT ENGINE

In online store management, managing inventory information is one of the important tasks.
However, when managing data with multiple tools, the manual effort, labor costs, and input errors become challenges.
By integrating NEXT ENGINE with Airtable, you can automatically reflect inventory information in Airtable every time it is created, solving the challenges of manual work.
This article introduces how to integrate NEXT ENGINE and Airtable without coding.
Refer to this when you want to improve the accuracy of inventory information management and streamline operations.

Recommended for

Those who are utilizing NEXT ENGINE and Airtable
Those who want to streamline the process of entering NEXT ENGINE inventory information into Airtable
Those who want to reduce input errors by integrating NEXT ENGINE and Airtable
Those who want to reduce costs by integrating NEXT ENGINE and Airtable

Benefits and Examples of Integrating NEXT ENGINE and Airtable

Benefit 1: Reduce the task of manually registering in Airtable

Manually registering inventory information created in NEXT ENGINE into Airtable is labor-intensive.
If the frequency of inventory information updates is high, you may be overwhelmed with input tasks, causing delays in other operations.
By integrating the two tools, you can automatically reflect NEXT ENGINE's inventory information in Airtable, increasing the time available for other tasks.
For example, in the case of popular products, the high frequency of inventory updates can result in a significant workload for inputting into Airtable.
By reducing the registration work in Airtable through automation, you can allocate the freed-up workload to other tasks, improving operational efficiency.

Benefit 2: Prevent human errors when registering inventory information

Manual registration work carries the risk of input errors.
If the inventory numbers differ between tools, unnecessary inventory adjustments may occur.
If data is automatically reflected from NEXT ENGINE to Airtable through integration, you can prevent human errors during input and enable accurate inventory management.
For example, even when inputting into Airtable via copy & paste, parts of product codes or quantities may be missing.
Such errors can be prevented through automation, allowing accurate reflection of inventory information through tool integration.

Benefit 3: Cost reduction by reducing input work

Manually registering NEXT ENGINE's inventory information into Airtable incurs labor costs.
To enhance cost efficiency, reducing labor costs for tasks that can be automated is effective.
By integrating the tools, the manual input work is reduced, lowering tool operation costs.
For example, if a dedicated member is responsible for inventory information registration work, this task constitutes a large part of the tool operation costs.
However, by automating the input work of inventory data, labor costs are reduced, and the person in charge can be assigned to other important tasks.

Now, let's introduce the method to "add inventory information created in NEXT ENGINE to Airtable" using the no-code tool Yoom.

[About Yoom]

How to Add Inventory Information Created in NEXT ENGINE to Airtable

This method can be realized by receiving the creation of inventory information in NEXT ENGINE using NEXT ENGINE's API and adding data using the API provided by Airtable.
Generally, programming knowledge is required to achieve this, but it can be easily realized without programming knowledge by using the no-code tool Yoom.

We will create it in the following major processes.

Register NEXT ENGINE and Airtable as My Apps
Copy the template
Set the trigger for NEXT ENGINE, which will be the starting point of the flow, followed by the Airtable settings
Turn on the trigger button and verify the integration operation between NEXT ENGINE and Airtable

If you are not using Yoom, please register for free here.
If you are already using Yoom, please log in.

Step 1: Connect NEXT ENGINE and Airtable with My Apps

First, register NEXT ENGINE and Airtable with My Apps to connect them to Yoom.

1. On the left side of the Yoom management screen, select "My Apps" and click "+New Connection".

2. On the next screen, search and select NEXT ENGINE and Airtable to proceed to the next screen.

＜For NEXT ENGINE＞

・Enter the company ID for NEXT ENGINE and click "Add" to complete the registration with My Apps.
※The method for connecting with NEXT ENGINE is explained on the help page here.

＜For Airtable＞

・Sign in and select the base or workspace you want to connect from "+Add a base".
Next, click "Grant access" to complete the registration with My Apps.

Step 2: Copy the Template

Copy the template for connecting NEXT ENGINE and Airtable.

1. Open the link below.

2. Click "Try this template" to complete the copy.

Step 3: Setting the Trigger for NEXT ENGINE

Set the trigger action that will start the flow.
In this flow, the trigger activates when inventory information is created in NEXT ENGINE.

1. Select "My Projects" in the Yoom management screen and click "Add to Airtable when inventory information is created in NEXT ENGINE [Copy]".
* You can change the template title on the next screen.

2. Click "App Trigger When Inventory Information is Created".

3. Verify the account linked with NEXT ENGINE and click "Next".
* Other items are set by default.

4. Set the trigger activation interval and perform a test.
* Trigger activation intervals are available at 5, 10, 15, 30, and 60 minutes, and the selectable times vary depending on the plan. The flow bot activates once per selected interval after confirming the trigger action in the app. If you want to reflect inventory information immediately, a shorter interval setting is recommended.

5. If the test is successful, the information obtained from NEXT ENGINE will be displayed in the output.
If there are no issues, save it.

Step 4: Setting Airtable

Finally, set up the registration of inventory information obtained from NEXT ENGINE to Airtable.

1. Click "Create Record to Integrate with App".

2. Verify the account linked with Airtable and click "Next".
* Other items are set by default.

3. Set the Base ID, Table ID or Name, and Field Information, and perform a test.
* Directly input the Airtable field names for the field names. For values, click the frame and select the relevant item from "When Inventory Information is Created" in the output that appears. (Values are displayed in double brackets)
* If there are multiple Airtable fields where you want to register inventory information, click "+ Add Field Information" to add them.

4. If the test is successful, the inventory information will be added to Airtable.
If there are no issues, save it.

5. When the trigger is turned ON, information will be automatically added to Airtable each time inventory information is created in NEXT ENGINE.

If you have any questions about the flow introduced, please check the help page.

Other Automation Examples Using NEXT ENGINE

There are many other examples of automation using NEXT ENGINE in Yoom, so here are a few introductions.

1. Automatically Update NEXT ENGINE's Order Slip Information to Shipped Status When LOGILESS Shipping Slip is Completed

You can automate the process of updating NEXT ENGINE's order slip information to shipped status when a shipping slip is completed in LOGILESS.
This integration can prevent input errors when manually updating information in NEXT ENGINE, enabling accurate data management.

2. Notify Slack when an order slip is confirmed for shipment in NEXT ENGINE

You can automatically notify Slack when an order slip is confirmed in NEXT ENGINE.
This integration can reduce the need to check order slip information via email or by launching a website, thereby improving the efficiency of the responsible personnel's tasks.

3. Add to Google Spreadsheet when the order slip is confirmed for shipment in NEXT ENGINE

You can automate the process of registering order slips in Google Spreadsheet when they are confirmed for shipment in NEXT ENGINE.
This integration will reduce the manual work of registering shipment information of order slips, thereby lowering the operational costs of the tool.

Summary

The manual task of creating NEXT ENGINE's inventory information in Airtable involves challenges such as effort, labor costs, and input errors.
However, by integrating tools and automating operations, these challenges can be resolved, enabling efficient and accurate data management.
Additionally, a reduction in tool operation costs can be expected.
The integration of NEXT ENGINE and Airtable can be achieved without coding by using Yoom.
You can implement it simply by following the steps explained in this article, so take this opportunity to automate the management process of inventory information.