How to update AKASHI information when employee information is updated in Notion by integrating Notion and AKASHI

Are you struggling with the hassle of manually updating employee information across multiple systems and dealing with input errors in daily HR management? As your organization grows, this redundant work can increasingly impact operational efficiency.

By using Yoom to integrate Notion and AKASHI, you can ensure smooth information updates. For example, when you change a position or department in Notion, it is automatically reflected in AKASHI, eliminating the need for duplicate work while maintaining data consistency. Additionally, the latest information is secured in emergencies, enhancing risk management. Let's achieve efficient and accurate HR management.

Benefits of Integrating Notion and AKASHI

Benefit 1: Streamlined HR Management through Data Synchronization

When you update employee information in Notion, it is automatically reflected in AKASHI, allowing managers to avoid duplicate entries and manual updates across multiple systems.

This prevents errors and omissions from manual entry, enhancing the accuracy and efficiency of HR management. For instance, if there is a change in position or department, entering it once in Notion automatically reflects it in AKASHI, eliminating the need for data verification or correction between different systems. This allows managers to always utilize the latest HR information without hassle, leading to smoother management operations.

Moreover, the integration maintains data consistency, leading to HR decision-making based on accurate data, reducing workload and improving management precision.

Benefit 2: Enhanced Responsiveness by Securing Necessary Information in Emergencies

By integrating Notion and AKASHI, when important employee information such as emergency contacts or addresses is updated, it is reflected in AKASHI, enhancing the reliability of data prepared for disasters or unexpected situations.

This system provides a foundation for quickly verifying necessary employee information during disasters or when urgent contact is needed. For example, emergency contacts are automatically updated, allowing for swift and accurate safety checks of employees on business trips or working remotely. It provides peace of mind to both employees and managers, strengthening the organization's overall risk management system, thus supporting the safety of the entire organization. This integration is expected to enhance emergency responsiveness and establish a foundation for flexible handling of unpredictable situations.

How to Create an Integration Flow between Notion and AKASHI

Let's integrate Notion and AKASHI using Yoom.
This flow is about "updating AKASHI's information when employee information is updated in Notion."

Integrate Yoom with Notion and AKASHI as My Apps
Set up the App Trigger (Notion)
Set up Record Retrieval (Notion)
Set up Employee Information Update (AKASHI)

Complete these four steps.

No difficult programming knowledge is required for the setup. Click "Try it out" from the banner below to proceed with the integration setup!

[What is Yoom]

Step 1: Connect Notion and AKASHI with My Apps

First, connect the apps you will use this time.
After logging into Yoom, click "+ New Connection" from "My Apps" in the left menu.

When the "New Connection for My Apps" window appears, search for each app name and proceed with the input according to the displayed content.
For AKASHI's My Apps connection, you need to obtain an access token. Please refer to the following help page to obtain and input it.

‍‍How to Register My Apps for AKASHI

Once set up, it will be displayed in the My Apps list.

Notion will also be displayed similarly, and the My Apps connection is complete.
Next, proceed to the flow settings.

Please copy the flow bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the redirected page
3. Register for Yoom
* If you have already completed registration, the login screen will be displayed, so please log in.

‍

Step 2: Set Up App Trigger

The initial setting is "When a specific database page is created or updated".
On the first page, the Notion account information that has been linked with My App is reflected.

The title can be edited to something easy to understand, but changing the trigger action will result in an error.
After checking the account information, proceed to the next step to set the trigger activation interval.

The trigger activation interval can be selected from 5 to 60 minutes depending on the plan you are subscribed to.
It checks for updates to the Notion database at the set interval, so choose one that suits your business needs.

After specifying the ID you want to check in the database, temporarily update the information on the database for testing purposes.

Then click "Test" to obtain the output.

If the test is successful, numbers or URLs will be displayed next to the output.
Once you have confirmed up to this point, click "Save" to complete the app trigger setup.

Step 3: Set Up Record Retrieval

Next is the setup for "Retrieve Records".
On the first page, there is a field to enter the Notion database ID for record retrieval below the account information, etc.

After selecting the Notion database containing employee information, click "Next" to confirm the integration.
Once integrated, set the conditions for the records to be retrieved.

In the above image, the condition for record retrieval is that the Notion record ID matches the object ID of the retrieved output.

Once the conditions are specified, click "Test" to obtain the output.

If the specific employee information on the database is reflected in the output, click "Save" to complete the record retrieval setup.

Step 4: Set Up Employee Information Update

The final setup is "Update Employee Information".
On the first page, similar to the Notion setup, check the account information and make necessary title corrections before proceeding to the next step.

On the next page, configure the detailed settings for updating registered employee information.

In addition to the required fields, reflect the content obtained from the output in each field.
Once all necessary fields are filled, click "Test" to check if the information in AKASHI is updated.

If the output is successfully obtained, all settings are complete.
Finally, turn on the trigger to activate the flow.

Now, when the database is updated in Notion, the employee information in AKASHI will be automatically updated.

The flowbot template used this time
When employee information is updated in Notion, update the information in AKASHI as well

Other Automation Examples Using Notion and AKASHI

1. Automating New Employee Registration

This complements the current flow. By simply registering new employee information in Notion, it is automatically reflected in AKASHI as well, reducing manual duplication and maintaining data consistency. For HR and administrative departments, this reduces the workload of entering data into multiple systems, prevents input errors and work delays, and is expected to improve daily operational efficiency.

2. Effective Task Management Even on Busy Days

When you register tasks in Notion, their deadlines are automatically added to Google Calendar, centralizing schedule and task management. This reduces the risk of overlooking or duplicating tasks, allowing for more planned and smooth execution of work.

3. Automate Quotation Management

Quotations can be automatically generated from the Notion database and sent directly to clients via Gmail, reducing the time spent on document creation and sending. This allows for more time to focus on other tasks. This integration eliminates manual effort, enhances work efficiency, and enables prompt responses to clients.

Summary

With Yoom, integrating Notion and AKASHI can be easily set up without any coding, providing peace of mind even without specialized knowledge. This integration allows for seamless updates of employee information, freeing you from the hassle of manual input and the risk of missing updates. Furthermore, in case of emergencies or urgent communications, you can rely on the latest information, ensuring smooth business operations. Register for Yoom for free and start efficient and reliable HR management today.