How to integrate Notion and Confluence to create a page in Confluence when a record is added to a Notion database

Step 1: Connect Notion and Confluence with My App

First, register Notion and Confluence with My App to connect them to Yoom.

1. Select "My App" on the left side of the Yoom management screen and click "+ New Connection".

2. On the following screen, search for Notion and Confluence respectively and proceed to the next screen.

For Notion:

- Click "Select Page" on the above screen. Then, check the box on the following screen and select "Allow Access" to complete the registration with My App.

For Confluence:

- Click "Accept" on the above screen to complete the registration with My App.

3. Copy the template for connecting Notion and Confluence.

- Open the link below.

・Click "Try this template" to complete the copy.

Step 2: Configure the Trigger in Notion

Set up the trigger action that will start the flow.
This flow is triggered when a record is added to the Notion database.

1. Select "My Projects" in the Yoom management screen, and click "【Copy】Create a page in Confluence when a record is added to the Notion database".
※ You can change the template title on the next screen.

2. Click "App Trigger When a page in a specific database is created or updated".

3. Verify the account linked with Notion and click "Next".
※ Other items are set by default.

4. Set the trigger interval and database ID, and perform a test.
※ Trigger intervals of 5, 10, 15, 30, and 60 minutes are available, and the selectable times vary depending on the plan. ※ For each selected interval, check the trigger action in the app, and when the action is executed, the flow bot will start. If you want to create a page in Confluence immediately, a short interval setting is recommended. ※ If there is an error in setting the database ID, please refer to this help page.

5. Save if the test is successful.

Step 3: Configure to Retrieve Information from the Notion Database

1. Click "Operate Database Retrieve Records (ID Search)".

2. Verify the account linked with Notion, set the database ID, and click "Next".
※ The database ID can be selected from the "candidates" displayed when you click the frame.
※ Other items are set by default.

3. Set the object ID obtained in Step 2 in the right frame under the conditions for the record you want to retrieve, and perform a test.
※ The object ID can be selected from the output "When a page in a specific database is created or updated" displayed when you click the frame. (Values are displayed in double brackets)

4. If the test is successful, the information retrieved from Notion will be displayed in the output.
Save if there are no issues.

Step 4: Configure to Create a Page in Confluence

Finally, configure to create a page in Confluence using the information retrieved from Notion.

1. Click "Integrate with App Create Page".

2. Verify the account linked with Confluence and click "Next".
※ Other items are set by default.

3. Configure the settings for the page to be created in Confluence.
※ Cloud ID and Space ID can be selected from the "candidates" displayed when you click the frame.
※ You can choose "Published" or "Draft" for the page status.
※ You can directly input the page title and content. You can also set them from the output "Retrieve Records (ID Search)" displayed when you click the frame. (Values are displayed in double brackets) This allows you to dynamically reflect values that change for each record.
※ You can choose "Storage Format", "Atlas Document Format", or "Wiki Format" for the content display format. If you choose Atlas Document Format, it needs to be described in JSON (JavaScript Object Notation) in Notion.

4. Save if the test is successful.
※ If the test is successful, a page will be created in Confluence.

5. Once the trigger is ON, a page will be automatically created in Confluence whenever a record is added to the Notion database.

If you have any questions about the flow introduced, please check this help page.

Other Automation Examples Using Notion and Confluence

There are many other examples of automation using Notion and Confluence at Yoom, so here are a few to introduce.

1. Create a page in Notion when a page is created in Confluence

When using Notion and Confluence separately by department to manage the same information, there can be inconsistencies between the tools.
By using this integration, you can centrally manage page information, reducing the burden of information management.

2. Invite Employees to Confluence When Registered in Notion

Every time a new employee joins, you might find the task of inviting them to Confluence cumbersome.
By using this integration, you can reduce your workload as employees will be automatically invited to Confluence just by registering them in Notion.

3. Send a chat via Slack when a database is created or updated in Notion

If database information is updated in Notion but notifications to members are delayed, smooth business operations cannot be achieved.
By using this integration, notifications to members are automated, enabling smooth information sharing and business progress simultaneously.

Summary

The integration of Notion and Confluence is a powerful means to streamline data management and facilitate information sharing.
By implementing this automation, you can reduce the process of manually creating pages and smooth the reflection of information in Confluence.
Additionally, it helps prevent human errors when creating pages in Confluence.
The integration of these two tools can be achieved without code by using Yoom.
By following the steps introduced in this article, you can easily set it up, so consider incorporating it into your daily operations.