How to integrate Notion with Office Station to automatically register employee information in Office Station when it is registered in Notion

You can set it up in the following 4 steps.

1. Register Notion and Office Station as My Apps
2. Open the template
3. Set triggers and actions
4. Verify the automation of Notion and Office Station

If you are not using Yoom, please register for free here.
If you are already using Yoom, please log in.

[What is Yoom]

Step 1: Register Notion and Office Station as My Apps

Let's register Notion and Office Station as My Apps to connect them to Yoom.
Completing the My Apps registration first will make the automation setup smoother.

Let's register Notion as My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.
Find Notion from the app list or search by "App Name".

The following screen will be displayed, click "Select Page".

When you move to the next screen, check the pages you want to allow.
After checking, click "Allow Access".

Next, register Office Station as My App, and select Office Station as before.
※Office Station is an app available with some paid plans.
In other plans, the operations or data connections of the flowbot you set will result in errors, so please be careful.
Some paid plans offer a 2-week free trial.
During the free trial, you can use restricted apps.

The following screen will be displayed, set all the items.

Step 2: Open the Template

To set up the automation, click "Try it" on the banner below.

Check the following screen display and click "OK".

When the following screen is displayed, check the "Title" and "Description".
If changes are needed, please make them from the following page.
To set up Notion first, click "When a specific database page is created or updated".

Step 3: Set Triggers and Actions

When the following screen is displayed, check the settings.

• "Title" → Can be freely changed
• "Account information linked with Notion" → Confirm the account to be used
• "Trigger Action" → When a specific database page is created or updated
  

The following screen will be displayed, so let's set it up.

• "Trigger Interval" → Choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes
  ※ The interval varies depending on the plan, so please be careful.
• "Database ID" → Set optionally

Click "Test" → "Test Successful" → "Save".

Next, to set up retrieving records that match the conditions from the specified table in Notion, click "Retrieve Records (ID Search)".
When the following screen is displayed, check the settings.

• "Title" → Can be freely changed
• "Account information linked with Notion" → Confirm the account to be used
• "Execution Action" → Retrieve Records (ID Search)
  

Scroll down and set the "Database ID".

The following screen will be displayed, so set the "Conditions for the records you want to retrieve".
Use the output from "When a specific database page is created or updated" to set it up.
You can select the output by clicking the arrow within the red frame.
Please set it as follows.

Click "Test" → "Test Successful" → "Save".

Next, to set up the Office Station, click "Register Employee Ledger".
When the following screen is displayed, check the settings.

• "Title" → Can be freely changed
• "Account information linked with Office Station" → Confirm the account to be used
• "Action" → Register Employee Ledger
  

The following screen will be displayed, so set the following items.
Use the output from "Retrieve Records (ID Search)" to register.
You can select the output by clicking the arrow within the red frame.
Please set the corresponding output.
Set other items similarly, and once set, click "Test" → "Test Successful" → "Save".

Step 4: Verify the Automation of Notion and Office Station

Finally, click "Turn ON Trigger" to complete the automation setup.
Check if the flowbot is operating correctly.

The flowbot template used this time
Add to Office Station when employee information is registered in Notion

Other Automation Examples Using Office Station

1. This is a flow that automatically integrates with Office Station when a kintone record is updated.
When employee information is updated in kintone, Office Station can also be synchronized, reducing the need for manual work.
There is no longer a need to constantly check if employee data has been updated in kintone.

2. This is a flow where, upon submitting new employee information via a form, an employment contract is automatically created and sent, and registered in the office station.
Since the entire process is automated, the burden on HR personnel is reduced.
By eliminating manual work, it prevents human errors such as mistakes in creating or sending employment contracts.

3. This is a flow that automatically registers employee information in Office Station and Google Sheets when there is a response to a Google Form.
By registering employee information in Office Station and Google Sheets, data management becomes easier.
Since the flow bot is activated after a response is submitted to the Google Form, there is no need to collect employee information in advance.

Summary

The integration of Notion and Office Station will make employee information management easier.
By implementing this automation, the burden on the person in charge will be reduced, allowing them to focus on other tasks.
Use this article as a reference to leverage automation in your daily operations.

Additionally, since Yoom can be used without coding, the barrier to implementation is not high.
Please refer to this blog and try integrating Notion and Office Station.