How to integrate Slack with AKASHI to automatically clock in/out on AKASHI when a specific message is posted on Slack

Step 1. Register User IDs of Each App in Yoom's Database

Before starting the flow, you need to register the Slack sender ID and AKASHI API key in Yoom's database.
In this case, as shown in the image, the Slack sender ID is registered under "Chat Tool Unique Key" and the API token obtained from AKASHI is registered under "AKASHI (API Token)".
If you are managing attendance for multiple people, please register accounts for each person.

Step 2. Integrate Slack and AKASHI with My Apps

Integrate Slack and AKASHI with My Apps.
After logging into Yoom, click "My Apps" on the left side of the screen and search for Slack under "+ New Connection".
Search and click on Slack.

If you are already signed in to Slack, a page like the image will be displayed.
If you are not signed in yet, please sign in on the "Sign in to your workspace" screen.
If you want to specify a different workspace, select "Add another workspace" at the top right of the screen to set it up.
After signing in, select the notification channel under "Search for channels" at the bottom of the screen and click "Allow" to complete the Slack integration.

Next, search for AKASHI under "+ New Connection" as before.

For detailed instructions on integrating AKASHI with My Apps, please check here.
After entering the account name and access token, click "Add" to complete the My Apps integration.

Next, let's copy the Flowbot template.
Log in to Yoom and click "Try it" on the banner.

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When the message "Template has been copied!" appears, click "OK" to complete the copy.

Step 3. Set up Slack Trigger

Next, set up the Slack trigger.
Click "When a new message is posted to a channel".

Next, check the "Account information to integrate with Slack".
You can freely edit the title, but do not change the trigger action, and click "Next".

Set up the API connection.
You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Please note that the shortest activation interval varies depending on the plan.
Click the "Channel ID" field and select the channel for attendance reporting from the displayed options.
After setting each item, send a message such as "I am coming to work" on Slack, and then click "Test".

Check the acquired information displayed in the output and click "Save".

Step 4. Set up Branching

Next, check the branching settings of the trigger.
Click "Command Operation".
*Branching is a feature (operation) available with plans above the mini plan. If you are on the free plan, the operation of the flow bot you have set will result in an error, so please be careful.
*Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).

Click "Output" and select "Message Content".
You can set detailed conditions in "Branching Conditions". This time, we set the condition that if the text "coming to work" is included in the message content.
By customizing this branching setting and the AKASHI action content set later, you can also handle clocking out and taking breaks.

Once the settings up to this point are complete, click "Save".

Step 5. Set up Record Retrieval

Next, set up the retrieval of records from the Yoom database.
Click "Retrieve Records".

Select the database where the records are saved from "Database Integration".

"Project" is displayed at the bottom of My Apps.
Clicking on the project will display the "Database".
Clicking on the relevant database will display the "Table" at the top of the screen.
Refer to the image to check and set the relevant items.
Once the setup is complete, click "Next".

Next, specify the "Conditions for the records you want to retrieve".
This time, as shown in the image, we set the condition that the chat tool unique key registered in the Yoom database is equal to the sender ID.
Click the field on the far right to display options, and select "Sender" from the list.
Once set, click "Test".

If the test is successful and the information is correctly retrieved, click "Save".

Step 6. Set up AKASHI Action

Set up the AKASHI action.
Click "Execute employee clock-in process".

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Edit the title as desired and check the account information, then click "Next" to proceed.

Set up the API connection and clock-in process details.
Click the "API Token" field and select the AKASHI API token registered in the Yoom database from the displayed options.
Enter the "Company ID" used when logging into AKASHI.
The "Clock-in Type" is set to "Coming to work". If you want to customize it for clocking out or starting a break, change this setting item as desired.
If "Clock-in Date" and "Time" are left blank, the time the message is sent and the trigger is activated will be recorded.
After setting each item, send a message such as "I am coming to work" on Slack, and then click "Test".
Once you confirm that it has been automatically clocked in AKASHI, click "Save".

Click "Turn on Trigger" to complete the preparation for flow operation.
Now, when a specific message is sent on Slack, it will be automatically clocked in AKASHI.

Other Automation Examples Using AKASHI

There are many other examples of automation using AKASHI in Yoom, so here are a few to introduce.

1. Update AKASHI when employee information is updated in Google Sheets

When employee information is updated in Google Sheets, the content is automatically reflected in AKASHI. This allows the latest employee data to be shared across both systems, reducing the need for manual updates.

2. Register Employee Information in AKASHI When Registered in Notion

When employee information is registered in Notion, it is automatically added to AKASHI as well. This prevents duplicate data entry and allows for smooth registration of complex employee information.

3. Register employees in AKASHI when they are registered in freee HR

When a new employee is registered in freee HR, the information is automatically registered in AKASHI as well. This mechanism is expected to maintain the consistency of HR data in the attendance management system, facilitating smooth payroll processing and various applications.

Summary

With the integration of Slack and AKASHI, clocking in and out is automated, improving work efficiency and reducing human errors.
Teams that use Slack regularly will particularly appreciate these benefits.
The time saved through automation can be used to create a more productive work environment.

Yoom's app integration can be easily implemented without any programming. Take this opportunity to experience the efficiency of automation.