How to integrate SmartHR with KING OF TIME to automatically create a KING OF TIME account when an employee is registered in SmartHR

Step 1: Integration of My Apps with SmartHR and KING OF TIME

1. How to Register SmartHR

After clicking "My Apps", search for SmartHR from "New Connection".

Enter the account name and access token, then click "Add".
※Reference) For the method of registering My Apps in SmartHR, please check here.
This completes the integration with SmartHR.

2. How to Register KING OF TIME
Next, select KING OF TIME from "New Connection".

When the above screen is displayed, set the account name and access token.
※Reference) For detailed settings, please check here.

This concludes the registration of My Apps with SmartHR and KING OF TIME.
Click the banner and create a flow from "Try it".

Step 2: Set the Trigger to Activate When a New Employee is Registered in SmartHR

First, click on "When a new employee is registered" to set it up.

Since the above screen is already set up, please proceed to the next page.

Please set the trigger activation interval as desired.
※ The activation interval may not be selectable depending on the plan.

Please set the tenant ID by referring to the notes outside the field.
Once set, please register a test employee in SmartHR.

When you run the test, the employee information you registered earlier will be displayed in the output.
If the test is successful, please save the settings.

Step 3: Register the Employee in KING OF TIME

Next, let's set up the "Employee Registration" item.

Since the above screen is already set up, please proceed to the next page.

Please set the affiliation code as desired.

The gender is set as shown in the above screen.
Explanation: By setting it this way, when an employee is registered in SmartHR, the "gender" can be automatically registered in the "gender" of the KING OF TIME account.

Employee number, last name, first name, email address, date of birth, and date of joining are also set in the same way.

If the test is successful, please click "Save".

Step 4: Turn ON the Trigger

Once all the steps are set up, the above screen will be displayed.
Turn "Trigger ON" to activate the flow bot.
This completes the flow of "Issuing a KING OF TIME account when an employee is registered in SmartHR".

Introduction of Other Automation Examples Using KING OF TIME and SmartHR

1. This is a flow where when an employee is registered in SmartHR, they are automatically registered in PCA Cloud Payroll, KING OF TIME, and Kaonavi.
By utilizing this flow, automatic registration is possible without accessing other tools.
This reduces the hassle of registration and leads to improved efficiency in tasks when new employees join.

2. This is a flow that automatically detects missed clock-ins from the previous day in KING OF TIME and notifies Slack.
‍ By utilizing this flow, you can quickly detect and notify missed clock-ins from the previous day.
This allows for swift handling of missed clock-ins, which is expected to improve work efficiency.

3. This is a flow that automatically adds the previous month's attendance information from KING OF TIME to a Google Spreadsheet every month.
‍ By utilizing this flow, manual data entry is no longer necessary, saving time and effort.
As a result, the person in charge can use the extra time to proceed with other tasks, potentially leading to increased work efficiency.

Summary

In this article, we introduce a method to automatically issue KING OF TIME accounts by utilizing employee information registered in SmartHR through the integration of SmartHR and KING OF TIME.
This automation can reduce the manual data entry workload for HR personnel.
Additionally, since it allows for centralized management of employee information, it can potentially reduce discrepancies and duplicate registrations between systems.
The integration of SmartHR and KING OF TIME can be achieved without coding by using Yoom.
By following the steps explained in this article, you can easily implement it, so take this opportunity to automate your operations.