How to Link STORES Reservation with Google Calendar and Create Events in Google Calendar for Reservations Made in STORES Reservation

STORES Reservation is a convenient tool equipped with online reservation management and payment functions. Many people also use Google Calendar to manage their reservations and schedules. For those utilizing STORES Reservation and Google Calendar in their business operations, streamlining schedule management is a crucial issue. This time, we will introduce a method to link STORES Reservation with Google Calendar and automatically reflect reservation information as scheduled events. This automation process eliminates manual work and significantly improves business efficiency. It is a no-code business efficiency improvement that can be implemented, so please read to the end!

Recommended for

Those who are manually linking STORES Reservation with Google Calendar and want to reduce the workload
Administrators who manage multiple staff or services and feel challenged by preventing double bookings
Those who want to improve customer response speed and smoothly handle reservation changes and inquiries
Small and medium-sized enterprises or sole proprietors considering business efficiency improvements using IT tools

Benefits and Examples of Linking STORES Reservation with Google Calendar

Benefit 1: Streamlining Schedule Management

By automatically reflecting reservations registered in STORES Reservation onto Google Calendar, schedule management becomes significantly more efficient. For example, salon owners can eliminate the manual input of reservation information into the calendar, preventing human errors. This allows staff to focus on their core duties, leading to improved service quality. It also enables quick responses as the latest reservation status can be checked even when out of the office.

Benefit 2: Prevention of Double Booking

Real-time synchronization of reservation information prevents double bookings in stores with multiple staff or offering multiple services. Specifically, even if multiple trainers individually manage reservations at a fitness gym, everyone can share the latest schedule. This prevents reservation overlaps or omissions, enhancing customer trust.

Benefit 3: Improvement in Customer Response Speed

Linking with Google Calendar allows staff to immediately grasp reservation statuses and changes. For example, in the event of a sudden reservation change from a customer, it can be addressed promptly. This not only improves customer satisfaction but also reduces the time for internal adjustments due to reservation changes. Sharing the latest information among all staff strengthens the team's overall response capability.

Now, let's explain how to create a schedule in Google Calendar when a reservation is registered in STORES Reservation using the no-code tool Yoom.

[What is Yoom]

How to Create a Schedule in Google Calendar for Reservations Registered in STORES Reservation

It is possible to achieve this by receiving records registered in the database using the STORES Reservation API and registering the reservation data from STORES Reservation on the specified date in Google Calendar using the Google Calendar API. Generally, programming knowledge is required to achieve this, but it can be easily realized without programming knowledge by using the no-code tool Yoom.
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This flow proceeds in four main processes.
・Register STORES Reservation and Google Calendar as My Apps
・Copy the template
・Set the trigger for STORES Reservation, which is the starting point of the flow, and the subsequent Google Calendar operation settings
・Turn on the trigger button and verify the linkage operation between STORES Reservation and Google Calendar

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Step 1: Integrate STORES Reservation and Google Calendar with My Apps

Let's register STORES Reservation and SendGrid to My Apps for this session.
First, open Yoom and click on My Apps on the left side of the screen.
Click on New Connection on the left side.

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A search window will appear, enter STORES Reservation and click on the displayed suggestion.

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Follow the instructions and click Add.

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STORES Reservation will be displayed in My Apps.

Next, let's register Google Calendar to My Apps.
Similarly, click on New Connection on the right side of the screen.

Enter Google Calendar in the search window and click on the displayed suggestion.

The Google integration screen will appear, click on "Sign in with Google".
Proceed with the Google account integration.
The following screen will appear, click on "Select All" within the red frame and click Continue.

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Once Google Calendar is displayed in My Apps, the registration to My Apps is complete.

Step 2: Copy the Template‍

To set up automation, click on "Try it" in the banner below.

Read the following screen display and click "OK".

Step 3: Set the trigger for STORES Reservation, which is the starting point of the flow, and configure the subsequent Google Calendar operations

Proceed with the setup of the Flowbot.
A screen like the one in the image below will be displayed, so click on the area within the red frame.
The screen for selecting the linked account and action will be displayed.
Verify that the STORES Reservation account you are linking this time is correct, and click "Next".

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The screen for API connection settings of the app trigger will be displayed.
You can select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.

Select the desired time, run the test, and after confirming the test is successful, click "Save".

Next, proceed with the Google Calendar settings.

The screen for API connection settings of Google Calendar will be displayed.

When you click on the input field, "candidates" will be displayed.
You can enter the necessary settings from these options.

Once the input is complete, click "Test", and after confirming the test is successful, click "Save".

Step 4: Turn on the trigger‍

Finally, click "Turn on Trigger" to complete the automation settings.
Ensure that the Flowbot is activated correctly.

Here is the template used this time.

Examples of Other Automations Using STORES Reservations and Google Calendar

① Automatically Send Gmail to the Booker When a Reservation is Registered in STORES Reservations

This flow automatically sends a Gmail to the booker when a reservation is registered in STORES Reservations. By using this template, you can send real-time email notifications to the booker when reservation information is registered. Integrating STORES Reservations with Gmail helps streamline reservation management and improve operational efficiency.

②Read Chatwork notifications and register events in Google Calendar

This flow reads Chatwork notifications and registers events in Google Calendar. By using this template, you can eliminate the manual effort of accessing Google Calendar and creating events. You can create events in Google Calendar using the Chatwork you regularly use, thereby improving work efficiency.

③ Once an employee is registered in freee HR, request schedule adjustments and register the event in Google Calendar for notification

This is a flow where, once an employee is registered in freee HR, you request schedule adjustments and then register the event in Google Calendar for notification. By using this template, you can automatically send requests and emails, reducing the manual effort and time previously required for communication and requests. Additionally, automatically adding events to Google Calendar improves the accuracy of schedule management.

Summary

By integrating STORES Reservation with Google Calendar, you can achieve more efficient schedule management and customer service. This method offers numerous benefits, such as reducing manual tasks and preventing double bookings, which can lead to increased business productivity. Additionally, Yoom introduces many methods for automatic app integration that can be implemented without coding. You can register for a free membership here, so please give it a try.