How to link TimeRex with Google Calendar to create a schedule in Google Calendar when a new event is added to TimeRex

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Let's click on "Try the template".

When you click, if a message appears saying the template has been copied, click "OK".

Now the template has been copied!

Step 1: Connect TimeRex and Google Calendar to My Apps

Next, register Yoom's My Apps.
This process will link the apps and allow you to create a flowbot.

1. Register TimeRex to My Apps

First, let's link TimeRex with Yoom.
Once you can log in to Yoom's My Project, click My Apps → New Connection on the left side of the screen.

Select TimeRex in the new connection of My Apps.

Enter any name for the account name and enter yoom for the access token.

Now you have registered TimeRex to My Apps.

2. Register Google Calendar to My Apps

Next, link Google Calendar with Yoom.
Click My Apps → New Connection as in the previous step.

Select Google Calendar in the new connection of My Apps.

On the screen to link Yoom with Google Calendar, click "Sign in with Google".

Select the account you want to link in the account selection.

On the Yoom login screen, click "Next".

On the screen where Yoom requests access to your Google account, select "Continue".

Now you have registered Google Calendar to My Apps.

Step 2: Set TimeRex Trigger

Next, set up the flowbot.
Click "When a webhook is received" to proceed.

1. Select Linked Account and Action

・The title is optional, so enter it if you want to change it.
・Check the account information linked with TimeRex and click "Next".

2. Set Webhook Event Reception for App Trigger

・Execute the webhook event and click test.

If the test is successful, you can get the output of TimeRex.
Once done, save it.

Step 3: Set Action to Manipulate and Transform Data

Next, click "Convert Date/Time Format".

1. Set Operation Conditions

・For the date/time to be converted, select "Start Time of Appointment" obtained from TimeRex from the output.
・The converted date/format is already set, so it's OK as it is.
・For more details on "Manipulate and Transform Data", please check here.
・Once done, execute the test and save it.

Step 4: Set Action to Extract Data from Text

Next, click "Extract Data Using Regular Expressions".

1. Set Operation Conditions

・For the extraction target, select "Start Time of Appointment" from TimeRex's output.
・The extraction location specified by regular expression is already set, so it's OK as it is.
・For a list of help pages related to regular expressions, please check here.
・Once done, execute the test and save it.

Step 5: Set Action to Extract Data from Text ②

Next, click the second "Extract Data Using Regular Expressions".

1. Set Operation Conditions

・Similar to the previous action, but this time convert the end time.
・For the extraction target, select "End Time of Appointment" from TimeRex's output.
・The extraction location specified by regular expression is fine as it is.
・Once entered, execute the test and save it.

Step 6: Set Google Calendar Action

Finally, the last item.
Click "Create Appointment" to proceed with the setup.

1. Select Linked Account and Action

・Enter if you want to change the title.
・Check the account information linked with Google Calendar and click "Next".

2. API Connection Settings

・Select and enter the required items from the output.
・For the start and end dates of the appointment, enter the "Converted Value" obtained from the date/time conversion.

・For the start and end times of the appointment, select the "Extracted Value" obtained from the data extraction using regular expressions.

・For the description of the appointment, it is easy to understand if you enter it while selecting the output as shown in the attached image.

Once done, test and save it.

Click save, and when a message appears saying all settings are complete, click "Turn on Trigger".

Now the flowbot is complete!

Other Automation Examples Using TimeRex

We have other templates that utilize TimeRex, which we would like to introduce.
Here is the list of Yoom templates.

1. This is a template that automatically notifies Discord when a new event is added to TimeRex.
When a new schedule is created, a notification is automatically sent to Discord, reducing the risk of missing important appointments.
As a result, it becomes easier to share event information within the team, allowing for smoother operations.

2. This is a template that automatically registers a meeting in Zoom when there is a reservation in TimeRex.
By utilizing this template, it seems possible to prevent human errors such as forgetting to schedule a meeting.
Reducing the manual registration tasks can lessen the burden, allowing more time to be spent on other important tasks.

3. This is a template for automatically registering information in kintone when a schedule is registered in TimeRex.
Manually adding schedules to kintone requires data entry work.
If automated, it may reduce the effort of administrative tasks and improve business productivity.

Summary

By integrating TimeRex with Google Calendar, you can reduce the setup needed to automatically input TimeRex schedules into a specified Google Calendar for centralized management.
Additionally, this can help prevent human errors such as input mistakes or omissions.
With centralized calendar information, you can visualize your schedule, potentially allowing for more efficient work.
By utilizing Yoom, you can connect apps and create flow bots without needing specialized knowledge.
It's easy to start with simple operations, making it accessible for anyone.
Take this opportunity to integrate TimeRex with Google Calendar, automate input tasks, and streamline your schedule management!