How to integrate Zoom with LINE WORKS to notify Zoom meeting information in LINE WORKS
How to Integrate Applications
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2024/11/11
How to integrate Zoom with LINE WORKS to notify Zoom meeting information in LINE WORKS
r.enta
In this article, we will introduce how to integrate Zoom and LINE WORKS to automatically notify you of daily meeting information. This automation reduces the risk of forgetting meeting schedules and streamlines schedule management. As remote work becomes more prevalent, the importance of information sharing increases, making this integration beneficial for many. We will discuss the benefits of integrating Zoom and LINE WORKS and how to set up automatic notifications.
Recommended for:
- Those who feel challenged by information sharing among teams in remote work management.
- Those considering efficient tool integration to manage meeting schedules and prevent task omissions.
- Those who want to simplify schedule management when multiple online meetings overlap.
- Those who want to share meeting purposes and key points to ensure smooth proceedings.
Benefits and Examples of Integrating Zoom and LINE WORKS
Benefit 1: Streamlining Task Management
By notifying LINE WORKS of Zoom meeting information, schedule management becomes smoother. Even when multiple meetings overlap, participants receive notifications in advance, reducing the risk of forgetting schedules. Additionally, by integrating with LINE WORKS' chat and task functions, you can easily plan the next steps based on meeting content. This helps prevent task omissions and delays, contributing to more efficient project progress.
For example, by sharing and managing issues with LINE WORKS' task management function after meetings, the next actions become clear, helping prevent task omissions and delays.
Benefit 2: Strengthening Team Collaboration in Remote Work Environments
In remote work, information sharing tends to be delayed, but by notifying LINE WORKS of meeting information, the latest content is shared in real-time with the entire team. This eliminates information gaps among members, allowing everyone to act on the same standards. Especially when sudden schedule changes or additional meetings occur, this system supports quick responses.
For example, if a sudden meeting change occurs, LINE WORKS notifications allow all members to quickly grasp the information, enabling swift responses even in remote work environments.
Benefit 3: Smoothing Meeting Proceedings
By sharing meeting information in advance with LINE WORKS, all participants can check the necessary information at a glance. Notifications can also include the meeting's purpose and key points. This enhances the sense of purpose for the meeting and ensures a smooth progression without waste. As a result, discussions become more constructive, and the meeting duration can be expected to shorten.
For example, by sharing the meeting's purpose and key points in advance, participants can prepare and engage in discussions efficiently, potentially shortening meeting times.
[Yoomとは]
How to Create a Workflow for Integrating Zoom and LINE WORKS
This time, we will introduce how to set up the following template that notifies LINE WORKS of Zoom meetings every day. The integration workflow will proceed through the following major processes. Let's work through it together!
・Integrate Zoom and LINE WORKS with My Apps ・Set up a schedule trigger ・Configure Zoom actions ・Configure LINE WORKS actions
Items to Prepare in Advance
Here are the items required for the integration process.
Zoom
・Zoom account information (such as email address) ・Client ID and Client secret
→These can be obtained by registering an app in the Zoom App Marketplace.
Once you have completed the input of each item, click the add button to complete the registration of LINE WORKS with My Apps.
This completes the registration of My Apps.
Next, let's set up a schedule trigger using a template.
Please copy the Flowbot template from below.
Step 2: Set the Schedule Trigger
Click on the first step of the template.
The pre-set light blue icon (indicating authentication completion) is lit. Here, we will introduce the contents.
・Specify Execution Time
This time, set weekdays from the day tab and set it to start at 9:00. You can reset the day or time changes here. After completing the settings, click Save. This completes the schedule trigger settings. If you want it to start every day including weekends, please check the weekends as well.
Step 3: Set Zoom Actions
Click on the second step of the template.
・Select Linked Account and Action
The items displayed here are already set.
→ Click Next
・API Connection Settings
・Email Address
Enter the email address of your Zoom account.
・Start Date
It is set to the current day.
・End Date
It is set to the current day.
→ After completing the settings, click Test
→ If successful, a list of meeting information scheduled for the day will be retrieved.
→ Click Save. This completes the Zoom settings.
Step 4: Set LINE WORKS Actions
Next, click on the third step of the template.
・Select Linked Account and Action
The items displayed here are already set.
Check for any errors in the account information linked with Zoom and click Next.
・API Connection Settings
Check the red frame and enter the Bot ID and Talk Room ID.
Please log in and set the Bot ID from the following site.
Proceed downwards, and the content entered in the message will be notified to LINE WORKS.
→ Click Test after completing the settings
→ If successful, click Save at the bottom. This completes the LINE WORKS settings.
Step 5: Turn ON the Trigger
Finally, turn ON the trigger.
Flowbot template used this time
Notify LINE WORKS of Zoom meeting information daily
Other Automation Examples Using Zoom
At Yoom, we introduce several other automation examples using Zoom.
1. Read LINE WORKS Notifications and Create a Meeting on Zoom
You can create Zoom meetings using the LINE WORKS you use regularly, which eliminates the need to manually access Zoom each time to create a meeting.
2. After a Zoom meeting ends, transcribe and summarize the minutes, and notify LINE WORKS
This is a must-see for those who create meeting minutes. By implementing this, after a Zoom meeting ends, AI will automatically transcribe and summarize the meeting content and notify LINE WORKS. This frees meeting participants from the hassle of creating minutes, allowing them to focus on reviewing the meeting content and their next tasks, thereby improving work efficiency.
3. Save Zoom Meeting Transcription Data to Notion After the Meeting Ends
By using this template, you can reduce manual work, streamline information sharing and searching, and thus expect an increase in productivity.
Summary
The integration of Zoom and LINE WORKS enables automatic notifications of meeting information, significantly streamlining schedule management. This integration is particularly useful in remote work environments where rapid information sharing is required. By sharing the purpose and key points of the meeting in advance, meetings can proceed smoothly, potentially enhancing productivity. Please consider implementing this opportunity.
The person who wrote this article
r.enta
I have approximately 8 years of experience in the call center industry.
We will continue to disseminate useful content based on field issues cultivated from various standpoints, such as operators and managers.
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