How to Simplify Inventory Tracking with Google Sheets and Slack Low Stock Alerts

Are you tired of manually checking inventory in Google Sheets and notifying your team via Slack? 

Did you know that you can link Slack with Google Sheets? You can automate tasks like inventory management, reducing manual checks. 

In this article, we’ll walk you through how to set up integration between Google Sheets and Slack easily to set up automated Google Sheets inventory management with Slack notifications for low stock. 

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• 🌐 Connect with apps like Google Sheets, Slack, and more.
• 📖 Use automation templates - no technical setup required
• 📈 Boost productivity and reduce human errors

You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.

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In this guide, you'll learn the step-by-step process of how to use Yoom to automatically monitor inventory in Google Sheets and receive low stock alerts in Slack.

✨ Recommended for

• Those looking to improve work efficiency with Google Sheets and Slack
• Teams that want to automate stock management 
• Teams using Slack for communication

✔️ For Those Who Want to Try It Now

Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!

Manage inventory with Google Sheets and automatically notify Slack when there is a shortage.

Try it

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This workflow manages inventory in Google Spreadsheet and automatically notifies Slack every Monday when the inventory falls below the pre-set level.

See details Try it

🚀 Let’s Set Up Automated Inventory Management Flow

Let's walk through how to set up a flow that automatically tracks inventory in Google Sheets and alerts in Slack when stock is low.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Google Sheets and Slack

If you don’t have a Yoom account yet, register now from this registration form!

☝️ Tip: To test the flow settings, you'll need to prepare a Google Sheet database in advance. While the content entered can be temporary, it’s important to create the necessary columns and fields in the sheet to ensure that the data can be properly processed.

Step 1: Register Slack in Yoom

Go to "My Apps" from the left side menu and click "+ Add".

Connect Slack

Search "Slack" from the app list, and select it.  

Select the Slack workspace and the channel where you want to post messages.

Click "Allow" to grant permissions and complete the integration.

Connect Google Sheets

Search for "Google Sheets" from the app list and select it.

Click "Sign in with Google."

Select the Google account to link with Yoom.

Now your Google Sheets is connected :)

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Manage inventory with Google Sheets and automatically notify Slack when there is a shortage.

Try it

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This workflow manages inventory in Google Spreadsheet and automatically notifies Slack every Monday when the inventory falls below the pre-set level.

See details Try it

Click "Try this template".

Click "OK" and give the Flowbot a name to recognize.

The template will be copied to your "My Project".

Step 3: Set Up Schedule Trigger

Click on the Schedule Trigger action.

Let’s set up the required fields. 

• Title: You can change the title if needed.
• Schedule Settings: You can select from date-based settings, day-of-week settings, or Cron settings.

📚 Reference: You can adjust the timing using Cron settings for more flexibility. For more details, refer to this article.

Once you've completed the setup, don't forget to click “Save”.

Step 4: Retrieve Record

Click on the action with the Google Sheets icon. 

The next screen is pre-configured. You can change the title if you want. 

Choose File Location:
Select the Spreadsheet ID from the displayed options.

Select Tab:
Choose the Tab Name where the data will be stored.

Define Table Range (Optional):
You can optionally specify the Table Range where data will be saved.

☝️ Note: Please refer to this link for information on Google Sheets for product management. Feel free to arrange and use this template as needed.

📚 Reference: For more details on table range settings, check this guide. 

Once all settings are configured, click Next.

Then, select the conditions for retrieving the records.

Click the “Test” button at the bottom of the screen. 

If you see “Test Successful”, that means everything is working correctly. Simply click “Save” to finalize the setup.

Step 5: Set Up Branching 

Click on the Branch action. 

As shown in the image below, configure each condition and click “Save”. 

By setting it up this way, you can ensure that the Flowbot will not activate when the target product quantity is 0.

Step 6: Send Message to Channel

Click on the action with the Slack icon.

The next screen is pre-configured. You can change the title if you want. 

Enter all the required fields. 

• Destination Channel ID: specify where you want to share the translation result.
• Message: Create the message by using the retrieved values from the previous steps. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Step 7: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

Manage inventory with Google Sheets and automatically notify Slack when there is a shortage.

Try it

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This workflow manages inventory in Google Spreadsheet and automatically notifies Slack every Monday when the inventory falls below the pre-set level.

See details Try it

💡 Other Automation Examples Using Google Sheets and Slack

By using Google Sheets and Slack, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!

Automation Examples Integrating Google Sheets and Slack

Retrieve records from Google Sheets that correspond to today's date and send a batch notification to Slack daily.

Try it

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This flow retrieves records with today's date from Google Sheets and notifies Slack every day.

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When posted to a Slack channel, add the content to a Google Spreadsheet.

Try it

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This is a flow that adds the content of a post to a Google Spreadsheet when it is posted to a Slack channel.
It can be used to accumulate the content of posts in inquiry channels.

See details Try it

Notify Slack when a row is added in Google Sheets.

Try it

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Overview
Are you manually sending notifications to Slack every time you update information managed in Google Sheets?
Such routine reporting tasks not only require effort but can also lead to errors such as delayed or missed notifications.
By using this workflow, you can use row additions in Google Sheets as a trigger to automatically send a message to a specified Slack channel, streamlining information sharing.

Who this template is recommended for
- Those who report each update made in Google Sheets to their team on Slack
- Those who want to prevent human errors such as notification time lags and missed reports caused by manual work
- Those who want to automate information-sharing processes within a team or department and improve operational efficiency

Notes
- Please connect Yoom with both Google Sheets and Slack.
- For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the minimum run interval varies by plan.

See details Try it

Automation Examples Using Google Sheets

Sync Added Information in Google Sheets to Other Apps 

Add a record to Notion when a row is added in Google Sheets.

Try it

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■Overview
This workflow allows you to automatically create a corresponding record in Notion just by adding a new row in Google Sheets. This automation eliminates the need for manual data entry and double management, maintaining consistency of information.
With Yoom, you can easily connect apps without programming.

■Recommended for
・Those who use Google Sheets and Notion regularly and spend time on manual data entry
・Project managers who want to streamline team information sharing and update data without omissions
・Business owners who want to prevent errors from double data management and improve work accuracy
・IT personnel in companies interested in business automation through IT tool integration and considering implementation
・Freelancers or sole proprietors who need to regularly reflect data in Notion and want to save effort
・All business professionals looking to review and streamline their current workflow

■Notes
・You need to connect Google Sheets and Notion to Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.

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When a row is added in Google Sheets, add a record to SPIRAL.

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This workflow adds a record to SPIRAL when a row is added in Google Sheets.

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When a row is added in Google Sheets, create a record in Airtable.

Try it

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■Overview
The 'When a row is added in Google Sheets, create an Airtable record' flow is a business workflow that streamlines daily data management tasks.
For example, when the sales team adds new customer information to a spreadsheet, that data is automatically reflected in Airtable.
This integration reduces the effort and errors of manual data entry and enables accurate information sharing.
As a result, it automates the data flow between Google Sheets and Airtable, significantly improving operational efficiency.

■Recommended for
・Teams or individuals who regularly use Google Sheets and Airtable
・Business professionals who want to reduce data entry effort and improve work efficiency
・Administrators who want to prevent human errors associated with manual data integration
・Those who want to centrally manage information across multiple tools and automate business processes
・Those interested in leveraging Yoom to automate business workflows
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■Notes
・Please connect both Google Sheets and Airtable with Yoom.
・For the trigger, you can choose a polling interval of 5, 10, 15, 30, or 60 minutes.
・Please note that the minimum polling interval varies by plan.

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Create A Folder in Storage Apps When Information is Added to Google Sheets

Create a folder in Box when a row is added in Google Sheets.

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This flow creates a folder in Box when a row is added in Google Sheets.

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When a row is added in Google Sheets, create a folder in Google Drive.

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This is a flow to create a folder in Google Drive when a row is added to Google Sheets.

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When a row is added in Google Sheets, create a folder in OneDrive.

Try it

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■Overview
Based on the information managed in Google Sheets, the task of manually creating a folder in OneDrive each time is not only labor-intensive but also tends to cause omissions and naming mistakes. By leveraging this workflow, simply adding a new row to Google Sheets will automatically create the specified folder in OneDrive, enabling you to improve operational efficiency while maintaining accuracy in file management.

■Recommended for
・People who manage projects or customer information using Google Sheets and OneDrive
・People who want to eliminate the effort of manual folder creation and mistakes such as omissions
・People who want to automate file management tasks and create an environment that allows them to focus on core work

■Notes
・Please connect both Google Sheets and OneDrive with Yoom.
・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail.
・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes.
・Please note that the minimum run interval varies by plan.

See details Try it

Register Survey Results Received in Email into Google Sheets

Gmailで受け取ったアンケート結果をGoogle スプレッドシートに格納する

Try it

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This is a flow to store survey results received in Gmail into Google Spreadsheet.

■ Notes
・Please connect both Gmail and Google Spreadsheet with Yoom.
・The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval differs depending on the plan.
・AI operation is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, operations of the flow bot you set will result in errors, so please be cautious.
・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI features (operations).

See details Try it

Outlookで受け取ったアンケート結果をGoogle スプレッドシートに格納する

Try it

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This is a flow to store survey results received in Outlook into Google Sheets.

■Notes
・Please connect both Outlook and Google Sheets to Yoom.
・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest activation interval may vary depending on your plan.
・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan.
・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).

See details Try it

Automation Examples Using Slack

Get Notification in Slack When a Form is Submitted

When a form is submitted to Hubspot, notify Slack.

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This is a flow to notify Slack when a form is submitted in Hubspot.

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When a form is submitted on Wix, notify Slack

Try it

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■Overview
When inquiries or applications are submitted via forms on websites created with Wix, sharing with the person in charge may be delayed or responses may be missed.
Manual checks and notifications via copy and paste are not only time-consuming but also a source of human error.
By using this workflow, when a form is submitted in Wix, a notification is automatically sent to the specified Slack channel, enabling swift initial responses and preventing missed sharing.

■Who we recommend this template for
・Web managers who want to streamline handling inquiries from forms on websites created with Wix
・Those who want to share lead information and other data sent from forms in Slack in real time to respond quickly
・Those who want to resolve issues such as missed communications or delays caused by manual information sharing

■Notes
・Please connect Wix and Slack with Yoom respectively.

See details Try it

When a response is submitted via Google Forms, notify on Slack.

Try it

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■Overview
Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.

■Recommended for
・Those who want to quickly share responses received via Google Forms with the team on Slack
・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications
・Team leaders who want to speed up the transition to the next action based on the form response content

■Notes
・Please integrate Yoom with both Google Forms and Slack.
・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes.
・The shortest run interval depends on your plan.
・For how to retrieve response contents when using Google Forms as a trigger, please see below.
https://intercom.help/yoom/en/articles/6807133

See details Try it

Get Notification in Slack When a Task is Completed on Project Management Apps 

Notify Slack when Trello card information is updated.

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This is a flow that notifies Slack when Trello card information is updated.

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Notify on Slack when an issue is created on GitHub.

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Notify the content of the issue to Slack when an issue is created on GitHub.

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Post a Meeting Summary to Slack After Meeting Ends

Summarize the meeting content and post it to Slack after the Google Meet ends.

Try it

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■Overview  
The "Summarize meeting content and post to Slack after Google Meet ends" flow is a business workflow that streamlines the recording and sharing of online meetings.
When a meeting on Google Meet ends, Yoom automatically transcribes the meeting audio into text, generates a summary using AI, and automatically posts the content to a designated Slack channel.
This allows the meeting content to be easily shared with the entire team, preventing information leaks and duplication.

■Recommended for
・Business professionals who frequently use Google Meet and find it cumbersome to share meeting content
・Managers who want to facilitate smooth information sharing within the team using Slack
・Employees who do not want to spend time creating minutes after meetings
・Companies looking to improve communication efficiency in a remote work environment
・Those who want to achieve centralized information management and enhance team productivity

■Notes
・Please integrate Yoom with both Google Meet and Slack.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・The AI operations for OCR or transcribing audio are available only in the Team Plan and Success Plan.
For Free Plan and Mini Plan, the operations set in the flow bot will result in an error, so please be aware.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).

See details Try it

When the meeting on Zoom ends, transcribe the minutes and summarize them, then send a notification on Slack.

Try it

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This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results on Slack.

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👏 Benefits and Automation Examples of Integrating Google Sheets with Slack

Benefit 1: Simplified Inventory Management!

Integrating Google Sheets with Slack helps streamline inventory management. When stock levels drop below a certain number, you can automatically receive Slack notifications. This allows for quick action and ensures you don’t run out of stock unexpectedly.

Benefit 2: Enhanced Communication Efficiency

Slack can automatically notify relevant channels when stock levels are low. This ensures that all your team members stay up-to-date with the same information, making team communication more efficient. This can be helpful, especially for companies with multiple locations, ensuring inventory levels are consistently monitored and reducing the risk of stock discrepancies. 

📖 Summary

In this article, we introduced an automation flow using Google Sheets with Slack, allowing you to manage inventory numbers in Google Sheets and automatically get notified in Slack when inventory is low. With this flow, you can maintain reliable inventory management, reducing the risk of missed orders. 

Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now