Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

The template will be copied to your "My Project".

Step 3: Set Up Trigger Action

Click on the Zoom app trigger action.

Give your trigger a title (optional). Check the pre-configured settings and click “Next”.

Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Then enter the EmailAddress registered with Zoom.

Once the settings are complete, run a test.
If the test is successful, the data will be reflected in the retrieved value. 

After confirming that the retrieved value is correct, click “Save” to finalize the setup. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Step 4: Get Meeting Record Info

Click on the next Zoom action item. 

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Select the Meeting ID.

Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.

Step 5: Download Meeting Record File

Click on the next Zoom action item. 

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Specify Download URL.
Select the URL retrieved from the previous action. 

Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.

Step 6: Transcribe Audio Data

Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.

Select the Action based on the length of the meeting time.

Then click “Next”.

Specify the File Attachment Method.

In this case, we want to use the date retrieved from Zoom. So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio.

Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio. 

Step 7: Create a Summary

Let’s set up the last action item to create a summary of the transcribed data. Click on the Summarization action. 

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Specify the text to summarize. 

In this case, we want to summarize the transcribed data from the previous step. So select the AnalysisResult from the retrieved value into the input box.

Click on the fifth process. Although it is displayed as configured, there are necessary settings to confirm.

Specify the number of characters.

The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.

☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.

Once configured, click "Test". If the test is successful, a summary will be generated.

Step 8: Share the Result on Slack

Let’s set up to share the summarized content in Slack.
Click on the Slack action item. 

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Select the Channel ID (where you want to share your result) from the displayed options.

Let’s set up the message and post the summarized result to Slack.
Click inside the box and select “Summary Result” from the previous action’s retrieved value. By configuring it as below, you can automatically use the AI’s translated message and post it to Slack.

You can customize the message as needed.

When you run a test, a test message will be sent to Slack. If the translation result is correctly sent, click “Save”.

Step 9: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!

Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Zoom and Slack

By integrating Zoom and Slack, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Other Automation Examples with Zoom and Slack

You can set up workflows to automatically send notifications through Slack with the recording URL when a Zoom meeting ends, or create a Zoom meeting directly from content posted on Slack. Additionally, if you integrate with Gmail, you can automatically register a Zoom meeting when an email is received, and then share through Slack.

Automation Example Using Zoom

Automatically Add Participants to Zoom Webinar

When new information is registered, this automation flow adds participants to a Zoom webinar.

Generate Zoom Meeting URL from Participant Information

By selecting meeting participants from your management tool, the Zoom meeting URL is automatically generated.

Notify via Slack with Zoom Recording URL When the Meeting Ends

When a Zoom meeting ends, send the recording URL directly to Slack, ensuring the entire team can easily access the meeting recording without missing any details.

Automation Example Using Slack

Notify via Slack When a Task is Registered

Automate notifications to Slack when a new task is registered, improving response times and communication efficiency.

Notify via Slack Once Audio Data is Stored

This flow automatically sends notifications in Slack whenever audio data is uploaded, helping teams quickly access transcriptions and understand the content.

Integrate Email Triggers with Slack

By linking Yoom's email trigger function to Slack, you can automate various email-based tasks.

👏 Benefits of Integrating Zoom with Slack

Benefit 1: Reduce Post-Meeting Workload

Creating meeting minutes and sharing updates can get too much and time-consuming. By automating this flow, key meeting details such as discussed topics, key decisions, and meeting summaries are automatically retrieved from Zoom and posted to Slack. <span class="mark-yellow">This reduces the need of manually reviewing meeting records to create minutes, saving time and allowing you to focus on other tasks</span>.

Benefit 2: Easily Manage and Share Meeting Data

For project teams, simplifying this process is effective for collaboration. This automated flow allows <span class="mark-yellow">all team members to access important materials immediately, ensuring they’re able to stay on top of their tasks and review past meeting content easily</span>. It also supports in organizing and managing meetings efficiently, making it easier to track progress and follow up on action items.

📖 Summary

With this automation, you can easily create meeting minutes after a Zoom meeting ends and post the summary to Slack, greatly reducing your workload. Meeting data is efficiently archived, allowing your team to quickly access important information.

With Yoom, you can integrate various apps beyond Zoom and Slack: there’s a whole range of possibilities to explore.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now