How to link freee HR Labor with Chatwork to receive notifications in Chatwork when employee information is updated in freee HR Labor

During times when there are many new employees or during transfer seasons, it is necessary to frequently add or update employee information. Additionally, when updates or additions are made, it may be necessary to communicate this to the relevant departments. This can lead to a significant workload for the department managing human resources.
Therefore, this time, we have integrated freee HR and Labor with Chatwork to smoothly share updates on employee information!
This might simplify tasks that were previously cumbersome. Please take a look!

Recommended for

・Companies using both freee HR and Labor and Chatwork
・Those who want to share updates on employee information in freee HR and Labor via Chatwork
・Those who want to quickly grasp updates on employee information in freee HR and Labor and avoid missing them

Benefits and Examples of Integrating freee HR and Labor with Chatwork

Benefit 1: Easier to respond based on updated data

By implementing this integration, you can notify Chatwork when there is an update to employee information managed in freee HR and Labor.
This makes it easier for stakeholders to check update information and allows for smooth responses as needed.
For example, in the case of a department transfer, the work handled changes, requiring new training or handover preparations. If the updated department information can be quickly grasped, it should be easier to prepare for such subsequent processes.

Benefit 2: Easier to prevent oversight

With the integration of freee HR and Labor and Chatwork, it becomes easier to grasp updates to employee information, increasing the likelihood of preventing oversight.
For instance, when notifications are sent via regular email, they might get buried and take effort to find if not checked. With Chatwork, notifications reach specific room members, making it easier for others to check or instruct immediate action even if you overlook it.

Benefit 3: Can reduce workload

Manually notifying every time there is an update to employees in freee HR and Labor can be a somewhat cumbersome task. Especially when multiple people make updates, the workload can increase. This is where this integration comes into play.
For example, during transfer seasons or when frequently adding basic information for new employees, the more frequent the updates, the more you can feel the benefits. Reducing notification tasks can decrease workload and make it easier to focus on other tasks.

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Now, let's introduce the flow of integrating apps using Yoom.
First, let's register with Yoom.
Yoom offers a 2-week trial. You can actually operate it to check the usability.

[What is Yoom]

This time, we will automate "notifying Chatwork when employee information is updated in freee HR and Labor" using the following template.

How to Create a Workflow for Integrating freee HR Labor and Chatwork

The integration workflow this time is broadly divided into the following processes.

・Integrate freee HR Labor and Chatwork with My Apps
・Set up freee HR Labor
・Configure notifications to Chatwork
・Turn on the trigger button and verify the integration between freee HR Labor and Chatwork

Step 1: Integrate freee HR Labor and Chatwork with My Apps

After completing the registration on Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Integration of freee HR Labor and Yoom

1. Search

Enter freee HR Labor in the search box and click the freee HR Labor icon.

2. Log in

You will be taken to the Start App Integration page. Scroll down.

After confirming the content, click "Allow".

Return to the Yoom screen, and if the above display appears, the integration is complete.

Chatwork Integration

1. Search

Search for Chatwork and click the Chatwork icon.

2. Log in to Chatwork

The login screen will appear.
Log in with the account you want to notify of employee information updates.‍

3. Press Allow

When the above screen appears, press Allow.

Return to the Yoom screen, and if the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register

※ If you have already registered, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Launch Settings for freee HR

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
Click "【Copy】Notify Chatwork when employee information is updated in freee HR".

3. Select App Trigger

Click "When employee information is updated" on the freee HR icon.
Since the title and other settings are complete, press Next.‍

4. Webhook Event Reception Settings

Follow the image content to set up the Webhook.
By setting up the Webhook, when employee information is updated in freee HR, notifications will be sent to Chatwork in real-time.

For detailed setup instructions, please click here.
‍ Additionally, for information on what actions in freee HR will trigger the Flowbot, please click here.

5. Execute Test

Once the Webhook setup is complete, perform a test employee update in freee HR.
Then return to the Yoom screen and click the test button in the image above.
If "Test Successful" is displayed, press Save.

Step 4: Notification Settings to Chatwork

1. Connect with the App

Click "Send Message" on the Chatwork icon.
Since the title and other settings are complete, press Next.‍

2. Set the Room ID for Posting

Set the Room ID to notify of employee information updates. Click the box.

Channels will be listed, so click to insert.

3. Confirm Message Content

Next, set the message to be posted to Chatwork.
The settings are already complete, so only make changes if you want to add a message.

4. Execute Test

Press the test button at the bottom of the screen.
If "Test Successful" is displayed, the setup is complete. Press Save.

5. Turn ON the Trigger

Once the Flowbot creation is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

Flowbot template used this time
‍Notify Chatwork when employee information is updated in freee HR

Other Automation Examples Using freee HR Labor and Chatwork

There are many other examples of automation using freee HR Labor and Chatwork on Yoom, so here are a few introductions.

1. Notify Chatwork when an employee is registered in freee HR Labor

It is also possible to notify about employee registrations. By using this template together, you will be able to notify both addition and update information.

2. Detect Attendance Omissions from the Previous Day with freee HR and Notify via Chatwork

This is a flow that allows you to notify about missed clock-ins. To avoid spending time on monthly closing checks, it is recommended to regularly check for attendance omissions.

3. When an employee is deleted in freee HR, delete the group chat in Chatwork

The group chat dedicated to resigned employees will be automatically deleted. Let's automate the tasks that tend to be left as they are after resignation.

Summary

By integrating freee HR Labor Management with Chatwork, notification tasks can be reduced, potentially easing the workload.
Additionally, it may prevent oversights and make it easier to proceed with subsequent processes following updates.
While notification tasks like these may not be a significant burden, they can become resource-intensive if numerous.
Implementing even a small degree of automation might lead to improvements in the working environment. Why not take this opportunity to integrate the apps?