How to integrate Garoon with Chatwork to retrieve pending approval requests from Garoon daily and notify them in Chatwork

Many companies are advancing the use of tools aimed at improving operational efficiency. Among these, a system that facilitates smooth approval processes will significantly contribute to productivity enhancement. By integrating Garoon and Chatwork, you can automatically retrieve daily pending approval requests and immediately notify the responsible person, which is expected to improve work efficiency and information sharing. This system is ideal not only for preventing missed applications and speeding up approvals but also for remote work and teams working across multiple locations. In this article, we will explain in detail the specific benefits and integration methods of connecting Garoon and Chatwork. Recommended for: - Administrators and team leaders with many application and approval tasks - Those aiming to reduce manual work and labor hours - Representatives of organizations where application flow bottlenecks are an issue Benefits and Examples of Integrating Garoon and Chatwork Benefit 1: Streamlining the Approval Process By automatically retrieving pending data in Garoon and notifying it in Chatwork, responsible persons can quickly review the application content. This reduces the time spent on approval tasks by eliminating the need to manually check the application status. For example, while a supervisor might have checked applications in Garoon several times a day, using Chatwork notifications allows them to immediately grasp application information. This reduces waiting time for approvals and smoothens the workflow. Additionally, in cases where quick decision-making is required, immediate response becomes possible, enhancing the overall agility of the company. Benefit 2: Preventing Task Overlook Notifications of approval requests in Chatwork minimize the risk of missed applications or delayed responses. Especially by utilizing Chatwork's reminder function and mentions, it is expected to prevent overlooking applications. For instance, by setting automatic reminders for applications nearing deadlines, supervisors and responsible persons can respond without forgetting, making it easier to manage team progress and maintain a state with no overlooked tasks. Additionally, since notification history is retained, it becomes easier to track who responded to which task, improving the transparency of operations. Benefit 3: Reducing Labor Hours and Errors When approval requests and status checks are done manually, human errors and labor are inevitable. However, by integrating Garoon and Chatwork, these tasks can be automated, potentially reducing labor hours. For example, if you were forwarding application content via email or managing progress in Excel, those efforts can be eliminated. Moreover, since necessary information is accurately conveyed through notifications, errors such as incorrect application content or double approvals may decrease. Such a system also contributes to enhancing the overall reliability of operations, achieving smoother and more reliable management. [Yoomとは] How to Create a Garoon and Chatwork Integration Flow Now, let's create a flow together using a template to "retrieve pending application data in Garoon daily and notify it in Chatwork"! The template used this time can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Issuance Page" below.
For basic operations of Yoom, please check "First Time with Yoom".

Yoom Account Issuance Page

First Time with Yoom

Now, let's get started together!

Step 1: Integrate Garoon and Chatwork with My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

(2) From the list of new connections in My Apps, click on Garoon.
(3) On the "New Garoon Registration" screen, enter your account name, login name, and password, then click "Add".

(4) Next, integrate Chatwork. Similarly, click on Chatwork from the list of new connections in Yoom.
(5) Log in with your account.
(6) An image like the one below will appear, click "Allow".

Once the integration is complete, Garoon and Chatwork will be registered in Yoom's My Apps.

This completes the My Apps registration.
Next, let's set up triggers using templates!

Step 2: Schedule Settings

(1) We will use the templates introduced earlier. Click "Try It" on the banner below to copy.

Click on "When the specified schedule is reached" for the schedule trigger.

(2) From the "Specify Execution Time" screen, set the date and time to notify Chatwork.
In this case, we specified 9 AM on weekdays.

Once the settings are complete, click "Save" at the bottom.

Step 3: Integrate with Garoon to Retrieve the List of Application Data

(1) Next, integrate with Garoon to retrieve the list of pending application data.
Click on "Retrieve the list of pending application data [Workflow]".

(2) From the "Select Integration Account and Action" screen in Garoon, verify there are no errors in the account information for integration with Garoon, keep the action as "Retrieve the list of pending application data [Workflow]", and click "Next".

(3) From the "API Connection Settings" screen, verify the red line, and enter the subdomain and application form ID.

Once the input is complete, click "Test" and then click "Save" at the bottom.

Step 4: Integrate with Chatwork to Send Messages to the Channel

(1) Next, integrate with Chatwork to send messages to the channel.
Click on "Send a message to the channel".

(2) From the "Select Integration Account and Action" screen in Chatwork, verify there are no errors in the account information for integration with Chatwork, keep the action as "Send a message", and click "Next".

(3) From the "API Connection Settings" screen, select the room ID from the options.

Proceed downwards, and the text entered in the message content will be notified to Chatwork.
By selecting from the output, you can quote information from Garoon.

Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save".
(4) Finally, click "Turn ON Trigger".

With this, the flow bot "Retrieve pending application data from Garoon daily and notify Chatwork" is complete.

Other Automation Examples Using Garoon and Chatwork

At Yoom, there are many other examples of automation using Garoon and Chatwork, and we would like to introduce a few of them.

1. Notify Chatwork when an event is registered in the Garoon calendar

By utilizing this flow, you can expect to eliminate the hassle of manually notifying Chatwork of Garoon events. For instance, when meetings or business negotiations are registered, notifications are automatically sent, allowing you to proceed with preparations smoothly.

2. Add information to Google Sheets when a workflow is approved in Garoon

By integrating with Google Sheets, you can centralize Garoon information in Google Sheets. This is expected to save the effort of manual entry and prevent input errors. Centralizing information will also make data analysis and visualization easier.

3. Register a schedule in Garoon when a Google Form response is submitted

By eliminating the need to manually transfer information to Garoon's schedule, you can reduce working time. Additionally, automating schedule management is expected to prevent double bookings. It is possible to proceed consistently from reservation acceptance to schedule management.

Additionally, if you would like to check templates using Garoon and Chatwork, please visit the following site.

List of Flowbot Templates Using Garoon

List of Flowbot Templates Using Chatwork

Summary

By integrating Garoon and Chatwork, it seems possible to streamline approval tasks and enhance the productivity of the entire team!
There are many benefits, such as speeding up the approval process, preventing task omissions, and ensuring smooth collaboration in a remote work environment, making it an optimal choice for companies that accommodate diverse working styles. Additionally, by automating manual tasks, it is expected to reduce workload and minimize errors. By creating an environment where information can be shared smoothly, team communication will likely be invigorated.
Why not implement this system and further refine your business processes?