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"I forgot to register the schedule shared via chat or email in Google Calendar..."
"Huh? The schedule isn't reflected correctly..."
Have you ever had these experiences?
When managing schedules and transcribing plans while handling other tasks, it's inevitable that omissions or mistakes occur.
This issue might be resolved by automating the registration of schedules into Google Calendar.
For example, you can automate various flows, such as registering schedules based on the content of emails received in Gmail or registering schedules in Google Calendar from schedule information added to a database.
You might think, "It seems difficult to set up..." but it's accessible to everyone as you only need to register an account and use templates!
Yoom provides templates for automating business flows using Google Calendar! If you want to try it right away, click the banner below to get started!
There are various ways to automatically write and transfer data to Google Calendar. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example that interests you and register an account to immediately experience automatic updates to Google Calendar. Registration takes just 30 seconds, so feel free to give it a try!
This is a flow that writes data to Google Calendar starting from email functions like Gmail.
It is especially recommended for those who receive a large number of emails and are spending a lot of time on email and schedule management!
This is a flow that automatically writes data to Google Calendar starting from chat apps like Slack.
It allows you to reflect scheduled plans decided in chat conversations, eliminating the risk of forgetting to input them into the calendar and helping to prevent double bookings.
This is a flow for writing data to Google Calendar starting from a database like Google Sheets.
It is useful for managing customer interactions on a database while also managing regular follow-ups and reminders on the calendar.
Now, let's actually create a flow to automatically write and transfer data to Google Calendar! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please issue one from the registration form here.
[What is Yoom]
This time, we will create a flow bot that creates an event in Google Calendar when an email containing a specific keyword is received in Gmail!
The creation process can be broadly divided as follows:
Click "+ Add" from "My App" in the left menu of the Yoom screen.
Enter the name of the app you want to link in the search box.
When you search for Gmail, this screen will be displayed.
Click "Sign in with Google".
Select the account you want to link.
Since the screen to log in to Yoom will be displayed, press "Continue".
Check the scope of access permissions and press "Continue" to complete the linking!
When you search for the Google Calendar app, the login page will be displayed.
Click "Sign in with Google".
Select the account you want to link.
Since the screen regarding sharing with Yoom will be displayed, press "Continue".
Select the scope Yoom can access and click "Continue" to complete the linking with Google Calendar!
Next, copy the template to be used this time.
When the template is copied to "My Project," a screen like this will be displayed.
Open the copied template from "My Project" in the menu on the left.
(※ If you set it immediately after copying the template, you do not need to open the template. If you interrupt the setting, open it from "My Project" and resume!)
Click on "When a mail matching a specific keyword is received."
Enter the necessary sections.
"Title": Can be changed as needed
"Account information linked with Gmail": Check if it is correct
"Trigger action": Select "When a mail matching a specific keyword is received"
Select the "Trigger interval" from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
If you want to write to Google Calendar quickly, set it at a shorter interval!
※ Please note that the selection of intervals varies depending on the plan.
Set the "keyword" to filter emails.
This time, we set it to "meeting"!
We are actually receiving emails related to meetings in Gmail!
If the test is successful, the output will be displayed.
Once you have confirmed the content, click "Save"!
※ For a detailed explanation of the output, please check here.
Click on "Extract data from text".
Change the "Title" as needed and select the "Conversion type".
Select the conversion type according to the number of characters in the text.
The number of tasks consumed varies depending on the "Conversion type".
※ Please check the pricing plan for the number of tasks per plan.
Select the "Target text" to extract using the output!
[How to use the output]
① Click the input field to display "Output"
② Click "When a mail matching a specific keyword is received"
③ Select "Body"
Next, select the "Items to extract".
This time, we want to extract [Start Date and Time] and [End Date and Time] to write to Google Calendar.
(Please change the items to extract as needed!)
After entering, press "Test" and if the output is displayed, it is successful!
Click "Save".
Click on "Create Event".
Enter the necessary sections.
"Title": Can be changed as needed
"Account information linked with Google Calendar": Check if it is correct
"Action": Select "Create Event"
Select the "Calendar ID" from the suggestions.
Click the input field to display suggestions.
Use the output for the "Event title".
This time, we are using the Gmail subject as the title, but please change it as needed.
Use the output extracted in Step 4 for the "Event start date and time" and "Event end date and time".
※ Please check here for the date input format.
(This time, we are using the automatically convertible format "Month Day Hour Minute"!)
Finally, choose whether participants other than the organizer can change the event.
After completing all entries, press "Test" and if there are no issues, click "Save".
Finally, don't forget to check if the event is actually entered in Google Calendar!
Finally, click "Turn on the trigger" to complete the automation settings.
Check if the flow bot is starting correctly.
Thank you for your hard work on the setup!
This concludes the procedure for linking to create an event in Google Calendar when an email containing a specific keyword is received in Gmail!
In addition to automatic schedule creation, it can also be used as a starting point to activate other tools, such as automatic email sending or creating Zoom meetings.
By utilizing the template introduced this time, you will no longer need to manually register events on Google Calendar.
By integrating email, chat tools, and databases with Google Calendar, you can prevent registration omissions and errors.
This will free you from the stress of "Oh, I forgot to register the event again..." and allow you to register events accurately.
Additionally, speedy event registration can help prevent double bookings!
No programming knowledge is required for setting up automation.
If you are even slightly interested in Yoom, click here to register for free.
Registration is completed in just 30 seconds!
Eliminate the hassle of manual event registration and streamline your schedule management!
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