How to integrate Google Calendar with Chatwork to notify your Chatwork every morning of your Google Calendar schedule

Step 1: Integrate Google Calendar, Chatwork, and ChatGPT with My Apps

To connect Google Calendar, Chatwork, and ChatGPT to Yoom, let's register them in My Apps.
Completing the My Apps registration first will make the automation setup smoother.

*ChatGPT is used when creating the notification text.

First, let's register Google Calendar in My Apps.
Start by accessing the My Apps menu on the left side of the Yoom screen and click the "New Connection" button on the right side of the screen.

Enter "Google Calendar" in the search box, and when its icon appears, click on it.

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Click on the red-framed part of the screen below to log in to your Google account, and Google Calendar will be added to My Apps.
This completes the registration of Google Calendar.

Similarly, let's register Chatwork.

Click the "New Connection" button on the Yoom screen as before.
Enter "Chatwork" in the search box, and when its icon appears, click on it.

Log in on the screen below, and the Chatwork app registration will be complete.

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Next, let's proceed with the registration of ChatGPT.

As before, click the "New Connection" button on the Yoom screen.
Enter "ChatGPT" in the search box, and when its icon appears, click on it.

Log in on the screen below, and the ChatGPT app registration will be complete.
For detailed registration instructions, click on the red-framed part of the screen below to check.

*To execute actions with ChatGPT (OpenAI), a paid plan for OpenAI's API is required (you must be able to make payments when the API is used). For OpenAI pricing, please see here.
*The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if you are not in a situation where payment can be made when using the API.

Step 2: Copy the Template

Once My Apps are registered, next, copy the template.
Click "Try it" on the right side of the bar that says "Notify Chatwork of Google Calendar events every morning" below.

Clicking will complete the template copy.
If this doesn't work, you might not be logged into Yoom.

If you haven't used Yoom yet, please register for free here.
If you are already using Yoom, please log in.

Step 3: Set the Trigger

Next, set the trigger.
First, click on the red-framed part of the screen below.

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On the screen below, set the date and time for notifying calendar events.
After entering, click the blue "Save" button to proceed.

Step 4: Set Google Calendar

Next, set up Google Calendar.
First, click on the red-framed part of the screen below.

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On the screen displayed here, no operation is required.
Check the contents and click the "Next" button.

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In the screen below, enter the "Calendar ID" of Google Calendar.
Usually, it is the email address of your Google account.

"The day before the start date of the period to be obtained" and "The end date of the period to be obtained" can be selected by clicking the field as shown in the screen below.
Select the relevant date from "Date" at the top of the menu.

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Finally, click the blue "Test" button, and once it says "Test Complete", this step is finished. Click
"Save" to proceed.

Step 5: Set ChatGPT

Next, set up ChatGPT.
First, click on the red-framed part of the screen below.

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On the screen displayed here, no operation is required.
Check the contents and click the "Next" button.

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Next, create the text to be read by ChatGPT.
Compose it by combining "information obtained in the previous step" and "any text" as shown in the screen below.

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Next, enter the following items as desired.
The contents of each item are as follows:

Role: Specifies who said each sentence.
Temperature: A variable that adjusts the randomness of the output; the higher the value, the more creative the response.
Token count: The basic unit of text. In Japanese, 1 character ≒ 1-3 tokens are counted.
Model: The model of ChatGPT.

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Finally, click the blue "Test" button, and once it says "Test Complete", this step is finished. Click
"Save" to proceed.

Step 6: Set Chatwork

Next, set up Chatwork.
First, click on the red-framed part of the screen below.

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On the screen displayed here, no operation is required.
Check the contents and click the "Next" button.

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Next, enter the Chatwork room ID to notify.
Click the field as shown in the screen below, and a selection menu will appear, so click the relevant one.

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Next, enter the "Message Content".
Compose it by combining "text data generated in the ChatGPT step" and "any text" as shown in the screen below.

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Next, click the blue "Test" button, and once it says "Test Complete", this step is finished. Click
"Save" to proceed.

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Finally, click "Turn on Trigger" on the screen below.
All steps are now complete.

Other Examples of Automation Using Google Calendar and Chatwork

There are many other examples of automation using Google Calendar and Chatwork in Yoom, so let me introduce a few.

1. Template for Reading Chatwork Notifications and Registering Events in Google Calendar

It is possible to eliminate the hassle of manually creating events by accessing Google Calendar. You can create events in Google Calendar using Chatwork, which can improve work efficiency.

2. A template to retrieve your schedule for the day from Google Calendar and notify you on Discord daily

You can retrieve information from Google Calendar and notify it on Discord. This helps you avoid missing important appointments and makes daily task management easier. Especially for busy business people, having your schedule automatically notified can serve as a schedule reminder, allowing you to make effective use of your time.

3. Template for Retrieving Today's Schedule from Google Calendar and Notifying on Slack Daily

By integrating Google Calendar with Slack, you can easily keep track of your daily schedule. This eliminates the need to check your schedule at the start of the day, allowing you to focus on your tasks immediately.

Benefits and Examples of Integrating Google Calendar with Chatwork

Benefit 1: Preventing Overlook of Important Deadlines and Events

When overwhelmed with daily tasks, it's easy to overlook important deadlines and appointments. Even if they are registered in a calendar tool, it's not uncommon to notice them only at the last minute. By utilizing an automated notification system that integrates Google Calendar with Chatwork, you can address this issue. For example, whether a project delivery deadline is approaching or an important meeting is scheduled for the next day, you can ensure that you are aware of high-priority events. This automation can help prevent overlooking important work schedules.

Benefit 2: Managing Schedules During Remote Work

With the rise of telecommuting, it has become challenging to keep track of team members' work statuses and schedules. It may also take time to coordinate schedules as individual communication is necessary. These challenges can be addressed by integrating Google Calendar with Chatwork. For instance, even if there is a mix of remote and office workers, you can instantly check each other's availability and schedules within Chatwork's message groups, facilitating smooth communication.

Benefit 3: Improving Work Efficiency by Reducing Morning Briefing Time

Many companies allocate time during morning meetings or at the start of the workday to share schedules within the team. However, spending too much time on this task can risk reducing work efficiency. By setting up automatic notifications from Google Calendar to Chatwork, you can reduce this time. For example, if the day's schedule is automatically shared on Chatwork every morning at 9 AM, morning briefings become unnecessary, allowing that time to be dedicated to other important tasks. This automation can lead to improved work efficiency within the company.

Conclusion

We have introduced a method to integrate Google Calendar with Chatwork and automatically notify daily schedules.

In work, checking and sharing schedules is an essential part of the job. However, the hassle of checking each tool individually and overlooking important schedules can lower work efficiency.

These issues can be addressed by implementing automatic notifications from Google Calendar to Chatwork. It will prevent overlooking important schedules and streamline schedule management for the entire team.

It leads to improved work efficiency and better communication, so please give it a try.