Automatically Send and Forward OneDrive Data to Email Tools
When a file is uploaded or added to OneDrive, it will notify you via email tools.
Since you receive notifications by email, you can easily check the files.
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When managing various files on OneDrive, do you ever find yourself unsure of what each file is? You might have even experienced missing a new file because you didn't notice it!
Additionally, tasks related to sending and adding files, such as attaching newly added files to an email for separate sending, can be surprisingly detailed and cumbersome.
<span class="mark-yellow">That's why I want to introduce you to automation using OneDrive!</span>
By implementing automation, you can be notified when new files are uploaded, and it becomes possible to automatically send an email with the files uploaded to OneDrive attached, which may reduce data oversights.
Moreover, you don't need complex knowledge like programming to implement automation using OneDrive. We provide a detailed explanation with images on how anyone can easily integrate it, so please give it a try!
Yoom offers templates for utilizing OneDrive!
If you want to try it right away, click the banner below to get started!
There are several ways to automatically notify OneDrive data. We've picked out a few methods for you to check out!
Simply click "Try it" on the automation example you're interested in and register an account to immediately experience OneDrive's automatic updates.
Registration takes just 30 seconds, so feel free to give it a try!
OneDrive will notify other tools when it is updated.
By notifying, sharing within the team becomes smoother.
When a file is uploaded or added to OneDrive, it will notify you via email tools.
Since you receive notifications by email, you can easily check the files.
Now, let's create a flow that sends a notification to Slack whenever a file is uploaded to OneDrive!
We'll be using Yoom to proceed with the setup without any coding, so if you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Slack when a file is uploaded to OneDrive!
The creation process is broadly divided into the following steps:
First, register your "OneDrive" and "Slack" apps.
Click "+ Add" on the right from "My Apps" on the left.
After clicking "+ Add," search for "OneDrive" from the app list.
"Microsoft 365 (formerly Office 365)" offers both personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
There are no special operations required, and the integration will be completed in no time!
Once "OneDrive" appears in My Apps, registration is complete!
Search for "Slack" from the app list.
Refer to this article to register your app.
Log in to the workspace you want to use.Click "Allow."
If you are already logged in, the following screen will appear.
Click the "Allow" button at the bottom.
Once "Slack" appears in My Apps, registration is complete!
Let's create a Flow Bot from here!
Click "Try it" on the banner below to copy the template.
Once the template has been copied, the following screen will appear.
Click "OK" to proceed to the next step.
First, set up the trigger.
Click "File created in a specific folder or..."
When the following screen appears, check the account information to be linked and proceed to the next step.
Next, set up the API connection.
The trigger activation interval is the setting for how often to activate this trigger.
Select from the dropdown according to your business needs.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Depending on the plan you are using, the shortest interval for setting the trigger may vary, so be sure to check!
Basically, the shortest activation interval of that plan is recommended!
Select the Drive ID from the options.
Enter the folder name, referring to the notes below the input field.
Enter words that are easy to search for.
Select the Folder ID from the options.
If it's hard to find, try searching for the target folder from the search window!
When a file is uploaded to the specified OneDrive folder, the flow will start.
Use the "Test" button at the bottom to conduct a test.
Before testing, please upload a file to the specified folder!
By quoting the following output in the subsequent settings, you will achieve data integration between OneDrive and Slack!
Click "Save" to proceed to the next step.
Next, set up the notification to be sent to Slack.
Click "Send message to the channel".
When the following screen appears, check the account information to be linked and proceed to the next step!
API connection settings.
Select the channel ID to post to from the options.
Notifications will be sent to the channel specified here.
Enter the message, referring to the following setting example.
This is the message for the notification.
Select the file name and URL from the output.
It's recommended to include the URL so that it can be checked from the notification message!
Let's conduct a test.
Once you confirm the success of the test, check if the notification has arrived in the specified Slack channel.
If the notification has arrived in Slack, it's OK!
Click "Save".
When the following screen appears, click "Turn on the trigger".
This completes all the settings!
Yoom offers many other automation templates that utilize OneDrive!
Be sure to look for examples of automation with apps you are familiar with.
We introduced how to automatically send, notify, and forward OneDrive data to chat tools and email tools using the no-code tool Yoom!
By implementing such automation, not only will it be easier to notice new files, but the entire process of attaching files and sending emails will also be automated, potentially reducing your workload!
Additionally, this automatic sending and forwarding can be easily achieved by utilizing Yoom, which requires no programming!
Since you can smoothly implement automation without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such OneDrive automation, create a free Yoom account!
Once you create an account, you can immediately check the actual usability.
Take this opportunity to try it out and establish a comfortable working environment by implementing business automation!
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