"I want to quickly get notified about the latest YouTube videos...!" "I only want to know about videos that contain specific words..."
If you've ever thought this way, try implementing automation to make it happen.
By implementing automation, you can automatically notify any chat or email tool about the latest videos, or automatically send notifications to email tools when videos containing specific words are published. It sounds quite convenient, doesn't it...!
Moreover, you don't need any difficult knowledge like programming to implement automation using YouTube. We provide a detailed explanation with images on how anyone can easily integrate it, so please give it a try!
For those who want to try it as soon as possible
Yoom offers templates for automating workflows using YouTube! If you want to try it right away, click the banner below to get started!
Notify via Gmail when a new video is published on YouTube.
■Overview The 'Notify Gmail when the latest video is published on YouTube' workflow is an automated business workflow that ensures you do not miss YouTube channel updates and receive them in Gmail. It helps you smoothly keep track of new video publications and enables rapid sharing with stakeholders.
■Who we recommend this template for - Content creators who want to efficiently manage YouTube channel information - Marketers who want to quickly share new video release information within the team - Business owners who want to reduce the time spent regularly checking the latest YouTube updates
■Notes - Please integrate Yoom with both the YouTube Data API and Gmail. - You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum trigger interval varies by plan.
Various Ways to Automatically Notify You of YouTube Data
There are several ways to automatically send YouTube data. We have picked out a few methods for you to check out! Simply click "Try it out" for the automation example you're interested in, register an account, and you can start automatically sending YouTube data right away. Registration takes just 30 seconds, so feel free to give it a try!
Automatically Send and Forward YouTube Data to Email Tools
Recommended for those who manually notify video information via email. Since it can be automatically notified, it seems like it could save you the hassle of manual work.
Notify Outlook when a video matching specific keywords is published on YouTube.
■Overview The "Notify Outlook when a video matching a specific keyword is published on YouTube" flow is a business workflow that automatically sends a notification to Outlook when a new video related to keywords of interest is published on YouTube. With an enormous number of videos uploaded every day, checking them manually takes time and effort. If you do not want to miss videos related to important keywords, by using this workflow you can capture the latest information efficiently and reliably.
■Recommended for ・Marketing professionals who want to track videos related to specific keywords on YouTube ・Executives who want to quickly grasp business-related trends ・Busy business people who do not have time to check YouTube frequently ・Users who use Outlook daily and want to centrally manage notifications ・Team leaders who want to automate content monitoring and improve operational efficiency
■Notes ・Please connect Yoom with both the YouTube Data API and Outlook. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on your plan. ・Microsoft 365 (formerly Office 365) has Home plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail.
■Overview The 'Notify Gmail when the latest video is published on YouTube' workflow is an automated business workflow that ensures you do not miss YouTube channel updates and receive them in Gmail. It helps you smoothly keep track of new video publications and enables rapid sharing with stakeholders.
■Who we recommend this template for - Content creators who want to efficiently manage YouTube channel information - Marketers who want to quickly share new video release information within the team - Business owners who want to reduce the time spent regularly checking the latest YouTube updates
■Notes - Please integrate Yoom with both the YouTube Data API and Gmail. - You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum trigger interval varies by plan.
Automatically Send and Forward YouTube Data to Chat Tools
Notifying the chat tool used by your team makes it easier to share video information. Since you can immediately check the latest published video information, you can quickly provide feedback and check the comments section.
Notify on Telegram when the latest video is published on YouTube.
■Overview The "Notify Telegram when the latest video is published on YouTube" flow is a business workflow that instantly delivers YouTube channel update information to Telegram. Ideal for those who want to make sure they don’t miss new YouTube videos, this flow automatically sends a notification to Telegram when a video is published. It eliminates manual checks and helps you quickly catch the latest information, supporting efficient channel operations.
■Recommended for ・Creators who want to quickly grasp new videos on their YouTube channel ・Those who manage multiple YouTube channels and want to centrally manage update information ・Business users who want to smoothly share information with team members using Telegram ・SNS managers who find manual notification setup burdensome
■Notes ・Please connect Yoom with both the YouTube Data API and Telegram. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on your plan.
■Overview The flow Notify Google Chat when a video matching specific keywords is published on YouTube is a business workflow that helps you quickly grasp content of interest and promptly share it within your team. When a new video that matches your target keywords is published on YouTube, a notification is automatically sent to Google Chat. This ensures you don't miss the latest information and enables effective information sharing across the entire team. This flow is particularly useful for research and marketing activities.
■Recommended for ・Marketers who want to track videos on YouTube based on specific keywords ・Project leaders who want to quickly share the latest video information within the team ・Business professionals who want to streamline information gathering and reduce manual checks
■Notes ・Connect Yoom with both the YouTube Data API and Google Chat. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval varies by plan, so please be aware. ・Integration with Google Chat is available only for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336
Let's Create a Flow to Automatically Notify You of YouTube Data
Let's get started by creating a flow that automatically notifies you of YouTube data! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, you can create one from the registration form here.
[What is Yoom]
This time, we will create a flow bot that "notifies you via Gmail when a new video is published on YouTube"! The creation process is broadly divided into the following steps.
Register My Apps for YouTube and Gmail
Copy the template
Set up the YouTube trigger and Gmail action
Set the trigger to ON and complete the preparation for flow operation
Notify via Gmail when a new video is published on YouTube.
■Overview The 'Notify Gmail when the latest video is published on YouTube' workflow is an automated business workflow that ensures you do not miss YouTube channel updates and receive them in Gmail. It helps you smoothly keep track of new video publications and enables rapid sharing with stakeholders.
■Who we recommend this template for - Content creators who want to efficiently manage YouTube channel information - Marketers who want to quickly share new video release information within the team - Business owners who want to reduce the time spent regularly checking the latest YouTube updates
■Notes - Please integrate Yoom with both the YouTube Data API and Gmail. - You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum trigger interval varies by plan.
As a preliminary step, we will link Yoom with the app.
YouTube My App Registration Procedure
Let's start by linking YouTube. After logging into Yoom, click on My Apps and select ”+ Add”.
Search for YouTube in the search box of the app list and select it.
Clicking will take you to the screen to link with your Google account. Select the account you want to link.
Click Continue.
Select Continue.
You have now registered your YouTube My App.
Gmail My App Registration Procedure
Next, let's link Gmail. Follow the same steps as before: My Apps → + Add.
In the app list, search for Gmail in the search box and select it.
Click "Sign in with Google".
Select the account information you want to link.
Click Continue.
Select Continue.
You have now registered your Gmail My App.
Step 2: Copy the Template
Next, let's copy the template from the Yoom site. In addition to using a template, you can also create a Flowbot from scratch! Here, we will introduce a setup method that utilizes a template for easier configuration.
Let's click "Try it".
Notify via Gmail when a new video is published on YouTube.
■Overview The 'Notify Gmail when the latest video is published on YouTube' workflow is an automated business workflow that ensures you do not miss YouTube channel updates and receive them in Gmail. It helps you smoothly keep track of new video publications and enables rapid sharing with stakeholders.
■Who we recommend this template for - Content creators who want to efficiently manage YouTube channel information - Marketers who want to quickly share new video release information within the team - Business owners who want to reduce the time spent regularly checking the latest YouTube updates
■Notes - Please integrate Yoom with both the YouTube Data API and Gmail. - You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum trigger interval varies by plan.
Now you have a copy of the template. The copied template is saved in My Projects.
Step 3: Set up YouTube Trigger
Next, let's proceed to the Flowbot settings. Click on "When a new video is published on the YouTube channel" in the copied template.
Select Linked Account and Action
The title is already entered when copied, but you can change it. Check the account information linked with YouTube. Ensure that the trigger action "When a new video is published on the YouTube channel" is selected, and click Next.
API Connection Settings for App Trigger
Set the trigger activation interval. The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest interval you can set depends on the plan you are using, so be sure to check that. The trigger activation interval is the time set to check if the trigger action (when a new video is published on the YouTube channel) is executed. It is generally recommended to set the shortest activation interval available. Check the annotations to set the channel ID. Once set, execute the YouTube trigger (publish the latest video) and click Test.
If you can obtain YouTube video information as output, save it.
Step 4: Set up Gmail Action
This is the final setup step! Click "Send Email".
Email Settings
You can change the title. Check the account information linked with Gmail.
Set the To and Subject fields.
Set the body with the content you want to notify. Create a message by selecting the output obtained from the YouTube trigger settings, as shown in the attached image. By utilizing the output, there is no need to change the values each time. Even without using the output, you can set the message, but notifying detailed information about the video will make it easier to share YouTube video information. After setting, click Next.
Test Email Sending
Check the sending content and execute the test.
If you can send an email to Gmail, save it.
After saving, turn on the trigger and check the operation.
Now the Flowbot setup is complete.
Other Automation Examples Using YouTube
Yoom has many other automation templates that utilize YouTube! Be sure to look for automation examples with apps you are familiar with.
Get the latest YouTube channel report and add it to Google Sheets.
■Overview This flow retrieves the latest YouTube channel report and adds it to Google Sheets. This allows you to effectively manage your YouTube channel's performance and statistics. ■Notes ・You need to configure account connections for both the YouTube Analytics API and Google Sheets. ・Replace the target sheet and column settings in Google Sheets with values of your choice. ・Adjust the detailed settings of the YouTube channel report and the information to retrieve as needed.
◼️Overview When the specified schedule is reached, retrieve the YouTube channel report and send a message to the Slack channel. ◼️Notes ・You need to set up account integration for both the YouTube Analytics API and Slack. ・Please replace the destination Slack channel and notification content with values of your choice. ・Please adjust the detailed settings and the information to retrieve for the YouTube channel report as needed.
■ Overview This is a flow that retrieves the latest YouTube channel report and adds it to a database in Microsoft Excel. ■ Recommended for 1. YouTube channel operators and marketing personnel ・ Those who want to regularly manage and analyze YouTube channel analytics data in Microsoft Excel ・ Those who want to eliminate the effort of manual data collection and transcription ・ Those who want to leverage Microsoft Excel functions and chart features to analyze channel growth 2. YouTube channel report creators ・ Those who want to shorten the time spent creating channel reports manually ・ Those who want to automatically import the latest data into Microsoft Excel and always create up-to-date reports ・ Those who want to customize reports in Microsoft Excel and share them with stakeholders 3. Executives and managers ・ Those who want to visualize YouTube channel KPIs in Microsoft Excel to support strategy formulation ・ Those who want to track channel growth over time and identify areas for improvement ・ Those who want to streamline reporting operations by automatically generating reports in Microsoft Excel ■ Benefits of using this template YouTube channel analytics data is essential information for improving video content and planning strategies. However, the task of manually downloading reports from YouTube and transcribing them into Microsoft Excel is labor-intensive and prone to errors. By using this flow, the channel report is retrieved from YouTube and data is automatically added to Microsoft Excel, eliminating the need for manual downloading and transcription. This reduces the risk of input errors and data inconsistencies and improves operational efficiency. ■ Notes ・ Please connect the YouTube Analytics API with Microsoft Excel. ・ Microsoft 365 (formerly Office 365) offers home plans and general business plans (Microsoft 365 Business). If you are not subscribed to a general business plan, authentication may fail.
We introduced how to automatically send, notify, and forward YouTube data to chat tools and email tools using the no-code tool Yoom!
With the ability to automatically notify when a new video is published, it seems like you can save time on marketing and advertising tasks using YouTube! Additionally, you can also notify only videos with specific keywords, allowing you to implement automation tailored to your needs with the necessary customizations. Why not try a more convenient and user-friendly workflow?
Moreover, automation using YouTube can be easily achieved with Yoom, without the need for programming! Since you can smoothly implement automation without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now! You can create a free account, allowing you to immediately check the actual usability! Please give it a try!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After being in charge of sales and CA at a human resources company for about 5 years, I have been involved in jobs such as creating job advertisements and scouting sentences at companies that hire engineers.
I'm fascinated by Yoom's revolutionary service of “automating office work.”
I would like to write so that I can send out information that can be useful to everyone, even a little bit.
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