[Easy Setup] How to Automatically Notify You of YouTube Data

"I want to quickly get notified about the latest YouTube videos...!"
"I only want to know about videos that contain specific words..."

If you've ever thought this way, try implementing automation to make it happen.

By implementing automation, you can automatically notify any chat or email tool about the latest videos, or automatically send notifications to email tools when videos containing specific words are published. It sounds quite convenient, doesn't it...!

Moreover, you don't need any difficult knowledge like programming to implement automation using YouTube.
We provide a detailed explanation with images on how anyone can easily integrate it, so please give it a try!

For those who want to try it as soon as possible

Yoom offers templates for automating workflows using YouTube!
If you want to try it right away, click the banner below to get started!

Notify via Gmail when a new video is published on YouTube.

Try it

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■Overview
The "Notify Gmail when a new video is published on YouTube" workflow is an automated business workflow that ensures you don't miss updates from your YouTube channel and receive them via Gmail. It allows you to smoothly keep track of new video releases and quickly share them with relevant parties.

■Recommended for

• Content creators who want to efficiently manage information from their YouTube channel
• Marketing personnel who want to quickly share new video release information within the team
• Business owners who want to reduce the time spent regularly checking for the latest YouTube updates

■Benefits of using this template

• Notification of the latest videos: You will receive automatic notifications in Gmail when a new video is published on YouTube, allowing you to receive information in a timely manner.
• Efficiency in information sharing: You can forward the received notifications directly to relevant parties via Gmail, facilitating smooth information sharing within the team.
• Reduction of effort: It saves the effort of manually checking YouTube, allowing you to make effective use of time with an automated workflow.
  

See details Try it

Various Ways to Automatically Notify You of YouTube Data

There are several ways to automatically send YouTube data.
We have picked out a few methods for you to check out!
Simply click "Try it out" for the automation example you're interested in, register an account, and you can start automatically sending YouTube data right away.
Registration takes just 30 seconds, so feel free to give it a try!

Automatically Send and Forward YouTube Data to Email Tools

Recommended for those who manually notify video information via email.
Since it can be automatically notified, it seems like it could save you the hassle of manual work.

Notify Outlook when a video matching specific keywords is published on YouTube.

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■Overview
The flow "Notify Outlook when a video matching specific keywords is published on YouTube" is a business workflow that automatically sends notifications to Outlook when new videos related to keywords of interest are published on YouTube.
With a vast number of videos being uploaded daily, manually checking them is time-consuming and labor-intensive. If you don't want to miss videos related to important keywords, utilizing this workflow allows you to efficiently and reliably catch the latest information.

■Recommended for those who:

• Are marketers who want to track videos related to specific keywords on YouTube
• Are business executives who want to quickly grasp business-related trends
• Are busy professionals who don't have time to frequently check YouTube
• Use Outlook regularly and want to centrally manage notifications
• Are team leaders who want to automate content monitoring to improve work efficiency

■Benefits of using this template

• Quick notifications: Receive notifications in Outlook the moment a new video is published on YouTube, allowing you to quickly grasp the latest information.
• Improved work efficiency: Eliminates the need for manual video checks, freeing up time to focus on other important tasks.
• Customizable notification settings: Customize notification content based on specific keywords, allowing you to efficiently receive only the necessary information.
  

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Notify via Gmail when a new video is published on YouTube.

Try it

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■Overview
The "Notify Gmail when a new video is published on YouTube" workflow is an automated business workflow that ensures you don't miss updates from your YouTube channel and receive them via Gmail. It allows you to smoothly keep track of new video releases and quickly share them with relevant parties.

■Recommended for

• Content creators who want to efficiently manage information from their YouTube channel
• Marketing personnel who want to quickly share new video release information within the team
• Business owners who want to reduce the time spent regularly checking for the latest YouTube updates

■Benefits of using this template

• Notification of the latest videos: You will receive automatic notifications in Gmail when a new video is published on YouTube, allowing you to receive information in a timely manner.
• Efficiency in information sharing: You can forward the received notifications directly to relevant parties via Gmail, facilitating smooth information sharing within the team.
• Reduction of effort: It saves the effort of manually checking YouTube, allowing you to make effective use of time with an automated workflow.
  

See details Try it

Automatically Send and Forward YouTube Data to Chat Tools

Notifying the chat tool used by your team makes it easier to share video information.
Since you can immediately check the latest published video information, you can quickly provide feedback and check the comments section.

Notify on Telegram when the latest video is published on YouTube.

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■Overview
The flow "Notify on Telegram when a new video is published on YouTube" is a business workflow that allows you to instantly receive updates from YouTube channels on Telegram.
This flow is perfect for those who want to ensure they don't miss any new videos on YouTube, as it automatically sends a notification to Telegram when a video is published. It eliminates the need for manual checks and allows you to quickly catch the latest updates, efficiently supporting channel management.

■Recommended for

• Creators who want to quickly grasp new videos on their YouTube channel
• Those managing multiple YouTube channels and wishing to centrally manage update information
• Business users who want to smoothly share information with team members using Telegram
• SNS managers who find manual notification settings cumbersome
  

■Benefits of using this template

• Prompt notifications: Automatically receive notifications on Telegram when the latest YouTube videos are published, allowing for timely information acquisition.
• Automation of tasks: Eliminates the need for manual checks and notification settings, saving time and effort.
• Efficient information sharing: Allows for simultaneous notifications to the entire team via Telegram, facilitating smooth information sharing.
  

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Notify Google Chat when a video matching specific keywords is published on YouTube.

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■Overview
The flow "Notify Google Chat when a video matching specific keywords is published on YouTube" is a business workflow that allows you to quickly grasp content of interest and share it promptly within your team.
When a new video matching the keywords of interest is published on YouTube, a notification is automatically sent to Google Chat.
This ensures that you do not miss the latest information and can effectively share it with the entire team. It is particularly useful for information gathering and marketing activities.

■Who we recommend this template for

• Marketing professionals who want to track videos based on specific keywords on YouTube
• Project leaders who want to quickly share the latest video information within their team
• Business people who want to streamline information gathering and reduce manual checks

■Benefits of using this template

• Quick notifications: As new videos are shared on Google Chat when published, you can grasp information in a timely manner.
• Automation of tasks: You can skip manual checks and sharing tasks, saving time and effort.
• Efficient information sharing: The entire team can quickly share the latest information, enabling smooth and rapid response and strategy planning.
  

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Let's Create a Flow to Automatically Notify You of YouTube Data

Let's get started by creating a flow that automatically notifies you of YouTube data!
This time, we'll proceed with the setup using Yoom, a no-code platform.
If you don't have a Yoom account yet, you can create one from the registration form here.

[What is Yoom]

This time, we will create a flow bot that "notifies you via Gmail when a new video is published on YouTube"!
The creation process is broadly divided into the following steps.

• Register My Apps for YouTube and Gmail
• Copy the template
• Set up the YouTube trigger and Gmail action
• Set the trigger to ON and complete the preparation for flow operation

Notify via Gmail when a new video is published on YouTube.

Try it

---

■Overview
The "Notify Gmail when a new video is published on YouTube" workflow is an automated business workflow that ensures you don't miss updates from your YouTube channel and receive them via Gmail. It allows you to smoothly keep track of new video releases and quickly share them with relevant parties.

■Recommended for

• Content creators who want to efficiently manage information from their YouTube channel
• Marketing personnel who want to quickly share new video release information within the team
• Business owners who want to reduce the time spent regularly checking for the latest YouTube updates

■Benefits of using this template

• Notification of the latest videos: You will receive automatic notifications in Gmail when a new video is published on YouTube, allowing you to receive information in a timely manner.
• Efficiency in information sharing: You can forward the received notifications directly to relevant parties via Gmail, facilitating smooth information sharing within the team.
• Reduction of effort: It saves the effort of manually checking YouTube, allowing you to make effective use of time with an automated workflow.
  

See details Try it

Step 1: Register Your YouTube and Gmail My Apps

As a preliminary step, we will link Yoom with the app.

YouTube My App Registration Procedure

Let's start by linking YouTube.
After logging into Yoom, click on My Apps and select ”+ Add”.

Search for YouTube in the search box of the app list and select it.

Clicking will take you to the screen to link with your Google account.
Select the account you want to link.

Click Continue.

Select Continue.

You have now registered your YouTube My App.

Gmail My App Registration Procedure

Next, let's link Gmail.
Follow the same steps as before: My Apps → + Add.

In the app list, search for Gmail in the search box and select it.

Click "Sign in with Google".

Select the account information you want to link.

Click Continue.

Select Continue.

You have now registered your Gmail My App.

Step 2: Copy the Template

Next, let's copy the template from the Yoom site.
In addition to using a template, you can also create a Flowbot from scratch!
Here, we will introduce a setup method that utilizes a template for easier configuration.

Let's click "Try it".

Notify via Gmail when a new video is published on YouTube.

Try it

---

■Overview
The "Notify Gmail when a new video is published on YouTube" workflow is an automated business workflow that ensures you don't miss updates from your YouTube channel and receive them via Gmail. It allows you to smoothly keep track of new video releases and quickly share them with relevant parties.

■Recommended for

• Content creators who want to efficiently manage information from their YouTube channel
• Marketing personnel who want to quickly share new video release information within the team
• Business owners who want to reduce the time spent regularly checking for the latest YouTube updates

■Benefits of using this template

• Notification of the latest videos: You will receive automatic notifications in Gmail when a new video is published on YouTube, allowing you to receive information in a timely manner.
• Efficiency in information sharing: You can forward the received notifications directly to relevant parties via Gmail, facilitating smooth information sharing within the team.
• Reduction of effort: It saves the effort of manually checking YouTube, allowing you to make effective use of time with an automated workflow.
  

See details Try it

Select "OK".

Now you have a copy of the template.
The copied template is saved in My Projects.

Step 3: Set up YouTube Trigger

Next, let's proceed to the Flowbot settings.
Click on "When a new video is published on the YouTube channel" in the copied template.

Select Linked Account and Action

The title is already entered when copied, but you can change it.
Check the account information linked with YouTube.
Ensure that the trigger action "When a new video is published on the YouTube channel" is selected, and click Next.

API Connection Settings for App Trigger

Set the trigger activation interval.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest interval you can set depends on the plan you are using, so be sure to check that.
The trigger activation interval is the time set to check if the trigger action (when a new video is published on the YouTube channel) is executed.
It is generally recommended to set the shortest activation interval available.
Check the annotations to set the channel ID.
Once set, execute the YouTube trigger (publish the latest video) and click Test.

If you can obtain YouTube video information as output, save it.

Step 4: Set up Gmail Action

This is the final setup step!
Click "Send Email".

Email Settings

You can change the title.
Check the account information linked with Gmail.

Set the To and Subject fields.

Set the body with the content you want to notify.
Create a message by selecting the output obtained from the YouTube trigger settings, as shown in the attached image.
By utilizing the output, there is no need to change the values each time.
Even without using the output, you can set the message, but notifying detailed information about the video will make it easier to share YouTube video information.
After setting, click Next.

Test Email Sending

Check the sending content and execute the test.

If you can send an email to Gmail, save it.

After saving, turn on the trigger and check the operation.

Now the Flowbot setup is complete.

Other Automation Examples Using YouTube

Yoom has many other automation templates that utilize YouTube!
Be sure to look for automation examples with apps you are familiar with.

Get the latest YouTube channel report and add it to Google Sheets.

Try it

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■Overview‍

This is a flow to obtain the latest YouTube channel report and add it to a Google Spreadsheet.

This allows you to effectively manage the performance and statistics of your YouTube channel.
‍

■Setup Instructions‍

1. Connect both YouTube and Google Spreadsheet apps with Yoom. (My App Integration)

2. Specify the timing to execute the flow bot using a schedule trigger.

3. In the YouTube "Get Channel Report" operation, configure the linked account and detailed settings of the report to be obtained.

4. In the Google Spreadsheet "Add Record" operation, set to add the obtained channel report to the specified spreadsheet.
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■Notes‍

・It is necessary to set up account integration for both YouTube and Google Spreadsheet.

・Replace the sheet or column settings of the Google Spreadsheet destination with any desired values.

・Modify the detailed settings of the YouTube channel report and the information to be obtained as needed.

See details Try it

Notify the latest YouTube channel report on Slack

Try it

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◼️Overview‍

When the specified schedule is reached, the YouTube channel report will be obtained and a message will be sent to the Slack channel.

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◼️Setup Instructions

1. Connect each of the YouTube and Slack apps with Yoom.

2. In My App Integration, specify the schedule to execute the flow bot with a schedule trigger.

3. In the YouTube "Obtain Channel Report" operation, configure the linked account and the details of the report to be obtained.

4. In the Slack "Send Message to Channel" operation, configure the linked account, the destination channel, and the message content.

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◼️Notes

・It is necessary to configure the account linkage settings for both YouTube and Slack.

・Please replace the destination channel and notification content in Slack with any desired values.

・Please modify the detailed settings of the YouTube channel report and the information to be obtained as needed.

See details Try it

Get the latest YouTube channel report and add it to Microsoft Excel.

Try it

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■Overview

This flow retrieves the latest YouTube channel report and adds it to a Microsoft Excel database.

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■Recommended for

1. YouTube Channel Operators and Marketing Personnel

・Those who want to regularly manage and analyze YouTube channel analytics data using Microsoft Excel

・Those who want to reduce the hassle of manual data collection and transcription

・Those who want to analyze channel growth using Microsoft Excel functions and graph features

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2. YouTube Channel Report Creators

・Those who want to reduce the time spent manually creating channel reports

・Those who want to automatically import the latest data into Microsoft Excel to always create up-to-date reports

・Those who want to customize reports in Microsoft Excel and share them with stakeholders

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3. Executives and Managers

・Those who want to visualize YouTube channel KPIs in Microsoft Excel to aid in strategy formulation

・Those who want to track channel growth over time and identify areas for improvement

・Those who want to streamline reporting tasks by automatically generating reports in Microsoft Excel

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■Benefits of Using This Template

YouTube channel analytics data is essential information for improving video content and planning strategies. However, manually downloading reports from YouTube and transcribing them into Microsoft Excel is prone to input errors and time-consuming.

By utilizing this flow, channel reports from YouTube are automatically retrieved and added to Microsoft Excel, eliminating the need for manual downloading and transcription. This reduces the risk of input errors and data inconsistencies, leading to improved operational efficiency.

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■Notes

・Please integrate YouTube with Microsoft Excel.

・Microsoft 365 (formerly Office 365) has plans for home users and general business users (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.

See details Try it

Conclusion

We introduced how to automatically send, notify, and forward YouTube data to chat tools and email tools using the no-code tool Yoom!

With the ability to automatically notify when a new video is published, it seems like you can save time on marketing and advertising tasks using YouTube!
Additionally, you can also notify only videos with specific keywords, allowing you to implement automation tailored to your needs with the necessary customizations. Why not try a more convenient and user-friendly workflow?

Moreover, automation using YouTube can be easily achieved with Yoom, without the need for programming!
Since you can smoothly implement automation without specialized knowledge like that of an engineer, beginners might find this advantageous.

If you want to implement such automation, register with Yoom now!
You can create a free account, allowing you to immediately check the actual usability! Please give it a try!