Automatically Send and Forward Notion Data via Email
This is a flow for sending and forwarding Notion data updates to email apps like Gmail. You can automatically keep track of information updates via email.
.png)
・
"Updating the Notion database and manually notifying via chat or email each time takes too much time..."
"I want to integrate Notion with chat tools and email apps to make information sharing smoother!"
This is a must-read for business professionals who are spending too much time on information management!
There are various ways to automatically notify Notion data, but in this article, we will introduce how to automatically notify the creation of pages in a specific database by integrating with chat tools and email apps.
By referring to this article, you can streamline information sharing and improve the productivity of the entire team.
Be sure to refer to this article and try integrating Notion with chat tools and email apps!
Yoom offers templates for automating workflows using Notion! If you want to try it right away, click the banner below to get started!
There are various ways to automatically notify Notion data. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience app automation.
Registration takes just 30 seconds, so feel free to give it a try!
This flow sends and forwards Notion data updates to chat apps like Telegram. It's convenient because you can manage data using the chat apps you're familiar with.
This is a flow for sending and forwarding Notion data updates to email apps like Gmail. You can automatically keep track of information updates via email.
Now, let's create a flow to automatically notify Notion data!
This time, we will proceed with the settings using Yoom without any code, so if you do not have a Yoom account yet, please issue an account from this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Telegram when a page is created in a specific database in Notion!
We will create it in the following steps.
Let's register My App to connect Notion and Telegram to Yoom.
Completing the My App registration first will allow you to proceed smoothly with the automation settings.
Before connecting, let's create a page in Notion!
※ This time, we created a page like the image below.
1. Click on My App on the left side of the Yoom page and select "+ Add".
Enter "Notion" in the search box at the top right and select the Notion icon from the search results.
2. On the displayed screen, enter your email address and click "Continue".
On the next screen, click "Select a Page".
On the next screen, click "Allow Access".
3. Next, register Telegram to My App.
Search for Telegram using the same procedure as before.
On the next screen, enter the required fields and click "Add".
※ For how to issue an access token, please refer to here.
If Notion and Telegram are displayed in My App, registration is complete.
From here, let's create the flow! Since we are using a template, open the template page below and click 'Try it'.
The template will be automatically copied to your workspace. Click "OK" on the next screen.
*The following screen will appear when you click "Notify Telegram when a page is created in a specific database in Notion [Copy]" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, then click the app trigger "When a page in a specific database is created or updated" on the displayed screen.
2. Check each item on the displayed screen. Leave the trigger action as is and click "Next".
3. Set the details on the displayed screen.
Select the "Trigger Interval".
*It is generally recommended to set it to the shortest time!
*The trigger interval can be set to 5, 10, 15, 30, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan.
*For detailed information on Yoom plans, please refer to here.
4. Enter the "Database ID" according to the description below the input field.
5. After entering, execute "Test" and if successful, click "Save".
*The displayed output can also be used in the next settings.
1. Click "Retrieve Records" to operate the database.
Check each item and click "Next".
Select the "Database ID" from the suggestions that appear when you click the input field or enter it according to the description below the input field.
2. Configure the detailed settings.
For "Conditions for the records you want to retrieve", select from the dropdown on the left and choose from the output that appears when you click the input field on the right.
*The left side contains unique non-duplicate items. The right side selects values that match the unique item from the output.
After entering, execute "Test" and if successful, click "Save".
1. Click "Send Message" to integrate with the app.
Check each item and click "Next".
2. Set up the API connection.
Enter the "Chat ID" according to the description below the input field.
The "Message Content" can be selected from the output that appears when you click the input field.
*This time, it was set as shown in the image below.
After entering, execute "Test" and if successful, click "Save".
Click the "Turn on the trigger" button in the red frame on the screen below to automatically start the Flowbot.
You can create pages from information in emails, forms, spreadsheet tools, and databases, and automatically notify chat tools of created or updated pages.
Registration to other CRM tools and databases is also possible!
By notifying Notion information via chat tools or email, sharing becomes more convenient than ever before.
In particular, automating the notification of Notion data to Telegram or Slack allows you to share it with familiar systems, saving you the trouble of having to open Notion.
Additionally, since you can freely customize the notification destination and content, you can share important information with those who need it.
If you are considering implementing it or want to try it out, please create a free account from here.
Registration takes only 30 seconds, so you can quickly sign up during your work!
By utilizing Yoom's templates, you can easily implement automation, so take this opportunity to give it a try!
.avif)
