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When there are additions or changes to Notion data, there might be instances where the corresponding Google Drive folders or file data also need to be updated. For example, if there are changes in dates or titles, the Google Drive files or folders must be updated; otherwise, they won't be linked to the Notion data, making it unclear which files are associated with which data.
If you want to avoid such situations as much as possible, it's recommended to integrate Notion with Google Drive! By utilizing API-based app integration, you can automatically link Notion data to Google Drive!
Hearing about API integration might sound daunting, but with Yoom, which allows app integration without programming, you don't need specialized knowledge. We provide a step-by-step guide with images on how anyone can easily integrate apps, so take this opportunity to experience automation!
By using Yoom, you can easily integrate Notion and Google Drive without any code. Yoom offers pre-prepared templates for integrating Notion and Google Drive, so you can achieve integration immediately just by signing up, even without API knowledge.
[[]]By integrating the APIs of Notion and Google Drive, you can automatically sync Notion data with Google Drive!
Simply click "Try it out" for the automation example you're interested in and register an account to immediately experience the integration of Notion and Google Drive. Registration takes just 30 seconds, so feel free to give it a try!
This flow is recommended if you want to manage files in Notion while unifying the file names in Google Drive with the management names in Notion.
[[]]How about using this when folder creation occurs frequently or when you want to prevent missing or duplicate folder creation?
[[]]This is also recommended if you want to streamline file organization according to project progress or automate information organization.
[[]]Let's get started by creating a workflow that integrates Notion and Google Drive!
This time, we'll use Yoom to proceed with the integration of Notion and Google Drive without any coding. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flowbot that changes a file name in Google Drive when a page is updated in Notion!
The creation process can be broadly divided as follows:
Click "+ Add" from "My Apps" in the left menu of the Yoom screen.
Enter the name of the app you want to connect in the search box.
When you search for the Notion app, a login screen will appear.
Enter your login information.
After logging in, a screen will appear asking for permission to access Yoom.
Check the details and click "Select Page".
Next, check which pages you want to allow access to.
Once you've made your selections, click "Allowing Access" to complete the connection!
When you search for the Google Drive app, a login page will appear.
Click "Sign in with Google".
Select the account you want to connect.
When a screen regarding sharing with Yoom appears, check the details and press "Next".
When the access permission screen appears, check the details and click "Continue".
This completes the connection of Google Drive with My Apps!
Next, copy the template you will use this time.
When the template is copied to "My Project", this screen will be displayed.
Open the copied template from "My Project" in the menu on the left.
Click on "When a page in a specific database is created or updated".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Notion": Ensure it is correct
"Trigger Action": Select "When a page in a specific database is created or updated"
First, select the "Trigger interval".
You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes.
If you want to change the Google Drive file name quickly, set a shorter interval!
Note: The available intervals may vary depending on your plan, so please be aware.
Next, enter the "Database ID" following the instructions in the red box.
For detailed instructions on how to check the ID, please see here.
By the way, as a test version, we created a table like this in Notion and entered its database ID!
Also, when performing this integration, it is essential to enter the Google Drive file ID of the file whose name you want to change in Notion! Please enter it in advance.
Once the input is complete, press "Test".
Scroll further to see the output.
This output will be used when performing the integration work, so make sure to check it!
Then click "Save".
For detailed information about the output, please see here.
Click on "Retrieve Records (ID Search)".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Notion": Ensure it is correct
"Execution Action": Select "Retrieve Records (ID Search)"
Next, enter the "Database ID" again.
Like in Step 3, you can enter it manually, but selecting from the suggestions makes it easy!
Click the input field to display suggestions and choose one.
Enter the conditions for the records you want to retrieve.
Use the output obtained in Step 3 to enter the information.
This time, I'll explain how to select "Object ID"!
① Click the input field to display the output
② Click "When a page in a specific database is created or updated"
③ Select "Object ID"
After completing the input, press "Test".
Confirm that the test was successful and the output is displayed, then click "Save".
Click on "Rename File".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Google Drive": Ensure it is correct
"Action": Select "Rename File"
First, enter the "Target File ID".
Select "File ID" from the output obtained in Step 4!
Next is the "File Name".
This time, we are selecting "Project Name".
After completing the input, press "Test" and if there are no issues, click "Save".
Make sure to confirm that the Google Drive file name has actually changed!
Finally, click "Turn on Trigger" to complete the automation setup.
Make sure to verify that the flowbot is operating correctly.
Thank you for your hard work on the setup!
These are the steps to integrate so that when a page is updated in Notion, the file name is changed in Google Drive!
This time, we introduced how to integrate data from Notion to Google Drive, but if you want to integrate data from Google Drive to Notion, please also use the following template.
This flow is recommended for those who manage Google Drive files in Notion and want to streamline the process of transcribing file information.
[[]]This flow is recommended for those who regularly perform file management tasks such as checking for duplicate files and verifying any missed file name changes.
[[]]By leveraging the APIs of Notion and Google Drive, various automations can be achieved!
How about considering the following automations?
You can automate tasks such as sending regular emails based on customer information, posting on chat tools, adding or updating records when data is created in other apps, and adding customer information to other apps!
■Overview
The flow of "Adding a pull request created on GitHub to Notion" is a business workflow that streamlines the work of development teams.
When a new pull request occurs on GitHub, the information is automatically recorded on a specified page in Notion.
■Recommended for
■Benefits of using this template
When managing the same information on both GitHub and Notion, manual synchronization carries the risk of human error.
By incorporating this automation, you can quickly reflect the status of pull requests in Notion.
This allows for centralized management of project progress and issues, facilitating smooth information sharing across the team.
It reduces manual data entry, saving time and effort, while enhancing the transparency of the development process.
■Overview
The workflow of "Updating Notion records based on Discord posts" helps reduce the hassle of data updating tasks.
Since data updates are completed with operations only on chat, there is no need to access Notion directly.
■Recommended for
■Benefits of using this template
By linking Discord and Notion, you can improve work efficiency.
Information shared on Discord is directly reflected in Notion, achieving centralized information management.
Additionally, manual data entry becomes unnecessary, reducing the risk of input errors.
With quicker responses, project progress becomes smoother, and the overall team performance improves.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
The workflow "Add customer information to Hubspot when it is added to Notion" is a business workflow that achieves efficiency in customer management.
By automatically registering the same information in Hubspot when customer information is added to Notion, the workflow achieves automation while maintaining data consistency.
■Recommended for
■Benefits of using this template
By simply entering customer information into Notion, it is automatically reflected in Hubspot, eliminating the need for duplicate entry.
Additionally, by automating the manual data migration process, you can make effective use of your time and focus on other important tasks.
This reduces human error and improves the accuracy of information management.
It may also help prevent potential business opportunities from being lost due to input errors.
■Overview
The flow of "Posting content on X (Twitter) when the content status in Notion is changed" is a business workflow that streamlines the process of content dissemination.
It allows you to maintain the frequency of information dissemination while reducing effort.
■Recommended for
■Benefits of using this template
In addition to notifying you of new file additions, you can also store file data and link customer data with files through integration with CRM!
■Overview
This is a flow that creates a folder in Google Drive when an account is registered in Salesforce.
■Recommended for
1. Companies using Salesforce as a centralized customer information management platform
・Business personnel managing information for each account
・Those managing leads and accumulating related information
・Those registering status for each project and sharing it with the team
2. Those using Google Drive for file management
・Those creating folders for each client company
・Those who want to share managed data clearly
■Benefits of using this template
Google Drive is a tool suitable for centralized file management.
By using Salesforce to manage customer information and linking it with files managed in Google Drive, access to necessary information is streamlined.
However, manually creating a folder in Google Drive every time an account is registered in Salesforce can negatively impact the productivity of the entire team.
This flow is suitable for those who want to streamline the workflow of the entire team.
By using this template, a folder for the account is automatically created in Google Drive when an account is added in Salesforce, eliminating manual work.
Automating folder creation and reallocating the time spent on manual work to other tasks can lead to improved productivity for the entire team.
■Notes
・Please integrate both Salesforce and Google Drive with Yoom.
・Salesforce is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, operations and data connections set in Flowbot will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow where, once a file is stored in Google Drive, the file information is added to a Google Spreadsheet.
By integrating Google Drive and Google Spreadsheet, you can avoid the hassle of operating individual apps or repeatedly entering data, allowing your work to proceed smoothly.
Additionally, records can be easily added to Google Spreadsheet automatically, preventing any omissions or leaks in information management.
■Notes
・Please integrate both Google Drive and Google Spreadsheet with Yoom.
■Overview
The "Weekly Upload of Multiple Files from Google Drive to Box" workflow automates regular file transfer tasks, reducing effort and errors in business workflows.
By automatically uploading multiple files from Google Drive to Box at a set time each week, manual file transfers can be eliminated.
This improves file management efficiency and is expected to enhance the productivity of the entire team.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that notifies Slack when a specific file is approved and stored in Google Drive.
■Recommended for
1. Personnel responsible for following up with newly hired individuals
・HR recruiters and administrative staff
・Corporate general affairs department
2. Senior personnel responsible for HR management
・Department heads of various departments
・Team leaders and project leaders
3. Those looking to reduce manual input tasks and automate processes
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Administrative staff handling multiple tasks
■Benefits of using this template
・By automating the entire process, you can significantly improve operational efficiency by eliminating the hassle of communication and manual input.
■Notes
・Please integrate Yoom with both Google Drive and Slack.
■Overview
This is a flow where files are stored in Google Drive once an envelope (completion) is finalized in DocuSign.
■Recommended for
1. Those who frequently need to finalize and manage contracts
2. Those looking to reduce manual contract management and automate the process
3. Those who regularly use DocuSign and Google Drive
■Benefits of using this template
・Once an envelope is completed in DocuSign, files are automatically stored in Google Drive, eliminating the need for manual file saving.
・The document saving process is automated, reducing management burden.
■Notes
・Please integrate both DocuSign and Google Drive with Yoom.
By integrating Notion data with Google Drive, managing and creating files and folders will become smoother!
This will reduce the hassle of editing Google Drive every time there is a change in Notion data, potentially improving work speed and preventing creation errors.
If tasks that used to take a lot of time can be completed quickly, it may lead to reduced workload and business improvement.
The key point of this integration is that it can be achieved without programming knowledge! With Yoom, such app integrations become easily possible.
Even beginners in app integration can easily implement it and try out automation in the gaps of their work!
Take this opportunity to register with Yoom and implement automation!
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