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When there are additions or changes to Notion data, there might be instances where the corresponding Google Drive folders or file data also need to be updated. For example, if there are changes in dates or titles, the Google Drive files or folders must be updated; otherwise, they won't be linked to the Notion data, making it unclear which files are associated with which data.
If you want to avoid such situations as much as possible, it's recommended to integrate Notion with Google Drive! By utilizing API-based app integration, you can automatically link Notion data to Google Drive!
Hearing about API integration might sound daunting, but with Yoom, which allows app integration without programming, you don't need specialized knowledge. We provide a step-by-step guide with images on how anyone can easily integrate apps, so take this opportunity to experience automation!
By using Yoom, you can easily integrate Notion and Google Drive without any code. Yoom offers pre-prepared templates for integrating Notion and Google Drive, so you can achieve integration immediately just by signing up, even without API knowledge.
[[]]By integrating the APIs of Notion and Google Drive, you can automatically sync Notion data with Google Drive!
Simply click "Try it out" for the automation example you're interested in and register an account to immediately experience the integration of Notion and Google Drive. Registration takes just 30 seconds, so feel free to give it a try!
This flow is recommended if you want to manage files in Notion while unifying the file names in Google Drive with the management names in Notion.
[[]]How about using this when folder creation occurs frequently or when you want to prevent missing or duplicate folder creation?
[[]]This is also recommended if you want to streamline file organization according to project progress or automate information organization.
[[]]Let's get started by creating a workflow that integrates Notion and Google Drive!
This time, we'll use Yoom to proceed with the integration of Notion and Google Drive without any coding. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flowbot that changes a file name in Google Drive when a page is updated in Notion!
The creation process can be broadly divided as follows:
Click "+ Add" from "My Apps" in the left menu of the Yoom screen.
Enter the name of the app you want to connect in the search box.
When you search for the Notion app, a login screen will appear.
Enter your login information.
After logging in, a screen will appear asking for permission to access Yoom.
Check the details and click "Select Page".
Next, check which pages you want to allow access to.
Once you've made your selections, click "Allowing Access" to complete the connection!
When you search for the Google Drive app, a login page will appear.
Click "Sign in with Google".
Select the account you want to connect.
When a screen regarding sharing with Yoom appears, check the details and press "Next".
When the access permission screen appears, check the details and click "Continue".
This completes the connection of Google Drive with My Apps!
Next, copy the template you will use this time.
When the template is copied to "My Project", this screen will be displayed.
Open the copied template from "My Project" in the menu on the left.
Click on "When a page in a specific database is created or updated".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Notion": Ensure it is correct
"Trigger Action": Select "When a page in a specific database is created or updated"
First, select the "Trigger interval".
You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes.
If you want to change the Google Drive file name quickly, set a shorter interval!
Note: The available intervals may vary depending on your plan, so please be aware.
Next, enter the "Database ID" following the instructions in the red box.
For detailed instructions on how to check the ID, please see here.
By the way, as a test version, we created a table like this in Notion and entered its database ID!
Also, when performing this integration, it is essential to enter the Google Drive file ID of the file whose name you want to change in Notion! Please enter it in advance.
Once the input is complete, press "Test".
Scroll further to see the output.
This output will be used when performing the integration work, so make sure to check it!
Then click "Save".
For detailed information about the output, please see here.
Click on "Retrieve Records (ID Search)".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Notion": Ensure it is correct
"Execution Action": Select "Retrieve Records (ID Search)"
Next, enter the "Database ID" again.
Like in Step 3, you can enter it manually, but selecting from the suggestions makes it easy!
Click the input field to display suggestions and choose one.
Enter the conditions for the records you want to retrieve.
Use the output obtained in Step 3 to enter the information.
This time, I'll explain how to select "Object ID"!
① Click the input field to display the output
② Click "When a page in a specific database is created or updated"
③ Select "Object ID"
After completing the input, press "Test".
Confirm that the test was successful and the output is displayed, then click "Save".
Click on "Rename File".
Enter the necessary information.
"Title": Can be changed as needed
"Account information linked with Google Drive": Ensure it is correct
"Action": Select "Rename File"
First, enter the "Target File ID".
Select "File ID" from the output obtained in Step 4!
Next is the "File Name".
This time, we are selecting "Project Name".
After completing the input, press "Test" and if there are no issues, click "Save".
Make sure to confirm that the Google Drive file name has actually changed!
Finally, click "Turn on Trigger" to complete the automation setup.
Make sure to verify that the flowbot is operating correctly.
Thank you for your hard work on the setup!
These are the steps to integrate so that when a page is updated in Notion, the file name is changed in Google Drive!
This time, we introduced how to integrate data from Notion to Google Drive, but if you want to integrate data from Google Drive to Notion, please also use the following template.
This flow is recommended for those who manage Google Drive files in Notion and want to streamline the process of transcribing file information.
[[]]This flow is recommended for those who regularly perform file management tasks such as checking for duplicate files and verifying any missed file name changes.
[[]]By leveraging the APIs of Notion and Google Drive, various automations can be achieved!
How about considering the following automations?
You can automate tasks such as sending regular emails based on customer information, posting on chat tools, adding or updating records when data is created in other apps, and adding customer information to other apps!
In addition to notifying you of new file additions, you can also store file data and link customer data with files through integration with CRM!
By integrating Notion data with Google Drive, managing and creating files and folders will become smoother!
This will reduce the hassle of editing Google Drive every time there is a change in Notion data, potentially improving work speed and preventing creation errors.
If tasks that used to take a lot of time can be completed quickly, it may lead to reduced workload and business improvement.
The key point of this integration is that it can be achieved without programming knowledge! With Yoom, such app integrations become easily possible.
Even beginners in app integration can easily implement it and try out automation in the gaps of their work!
Take this opportunity to register with Yoom and implement automation!
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