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When you receive long emails or attachments in Outlook, it can sometimes take unexpectedly long to grasp the content.
Therefore, if it's something important, summarizing the content succinctly for sharing becomes essential, often leading to a shortage of work hours...
<span class="mark-yellow">In such cases, the integration of Outlook and ChatGPT is very useful!</span>
By connecting Outlook and ChatGPT using the no-code tool Yoom, you can solve these issues and expect improved work efficiency.
In this article, we will clearly explain what can be achieved through the integration of Outlook and ChatGPT using Yoom, as well as how to create a specific integration flow.
It's recommended for beginners too, so even those who have given up on automation implementation should definitely take a look!
By using Yoom, you can easily integrate Outlook and ChatGPT without any coding. Yoom provides templates for connecting Outlook and ChatGPT in advance, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Outlook and ChatGPT, you can automatically link Outlook data to ChatGPT!
For example, you can automatically perform data integration like the following without human intervention.
You can immediately experience the integration of Outlook and ChatGPT by simply clicking "Try it out" on the automation example you're interested in and registering an account.
Registration takes only 30 seconds, so feel free to give it a try!
This flow is recommended for those who handle many attachments in Outlook and want to automate the summarization of email content using ChatGPT.
This workflow allows you to automatically translate and reply to Microsoft Teams chat content using ChatGPT. It facilitates smooth communication in multilingual environments and reduces the hassle of translation tasks!
<span class="mark-yellow">Highly recommended for streamlining global teams and customer support operations.</span>
It is possible to summarize the content registered in the database and add it to the database.
This will reduce administrative work time, allowing you to focus on other important tasks.
Now, let's create a flow that integrates Outlook and ChatGPT!
We'll use Yoom to proceed with the integration of Outlook and ChatGPT without any coding, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that extracts text from Outlook attachments, summarizes it with ChatGPT, and sends a notification!
We will create it in the following major steps.
Let's register My Apps to connect Outlook and ChatGPT to Yoom.
By registering My Apps first, you can proceed with automation settings smoothly.
Before connecting, send the attachment file you will use in the settings to Outlook!
※ This time, we sent a file like the one in the image below.
1. Click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "Outlook" in the search box at the top right and select the Outlook icon from the search results.
※ "Microsoft 365 (formerly Office 365)" has personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
2. On the displayed screen, enter your email address and click "Next".
On the next screen, enter your password and click "Sign In".
3. Next, register ChatGPT to My Apps.
Search for ChatGPT using the same procedure as before.
※ To run actions using ChatGPT (OpenAI), you need to subscribe to OpenAI's paid API plan. Prepare your contract details so that you can make payments smoothly when API usage fees occur. For more details, please refer to here.
On the next screen, enter the required fields and click "Add".
※ For the ChatGPT My Apps registration method, please refer to here.
※ This flow bot also uses Microsoft Teams, so register Microsoft Teams to My Apps as well.
Search for Microsoft Teams using the same procedure as before.
On the displayed screen, enter your email address and click "Next".
On the next screen, enter your password and click "Sign In".
If Outlook and ChatGPT are displayed in My Apps, the registration is complete.
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try it'.
The template will be automatically copied to your workspace. Click "OK" on the next screen that appears.
※The following screen appears when you click "Extract text from Outlook attachments and summarize with ChatGPT" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, then click the app trigger "When an email with a specific subject is received" on the displayed screen.
2. Review each item on the displayed screen. Keep the trigger action as is, and click "Next".
3. Set the details on the displayed screen.
Select the "Trigger Interval".
※It is generally recommended to set it to the shortest time!
※The trigger interval can be set to 5, 10, 15, 30, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan.
※For more details on Yoom plans, refer to here.
4. For "Mail Folder ID", click the input field and select from the displayed options.
5. After completing the input, attach the prepared test document, send it to the specified folder, and execute "Test".
If successful, click "Save".
※The displayed output can also be utilized in the next settings.
1. Click "Get Email Attachment Information" to integrate with the app.
Review each item and click "Next".
2. Set up the API connection.
For "Mail ID", click the input field and select from the displayed output.
After completing the input, execute "Test", and if successful, click "Save".
1. Click "Download email attachments" to integrate with the app.
Review each item and click "Next".
2. Set up the API connection.
For "Mail ID" and "File ID", click the input field and select from the displayed output.
After completing the input, execute "Test", confirm the file is retrieved, and click "Save".
1. Click "Read text from images/PDFs".
Review each item and click "Next".
2. Configure the details.
For "Attachment Method" and "Items to Extract", use the template and set as shown in the image below.
After completing the input, execute "Test", and if successful, click "Save".
1. Click "Generate Text" to integrate with the app.
Review each item and click "Next".
2. Set up the API connection.
For "Message Content", click the input field and select from the displayed output.
After completing the input, execute "Test", and if successful, click "Save".
1. Click "Send a message to a channel" to integrate with the app.
Review each item and click "Next".
2. Set up the API connection.
For "Team ID" and "Channel ID", click the input field and select from the displayed options.
For "Message", click the input field and select from the displayed output.
After completing the input, execute "Test", and if successful, click "Save".
Click the "Turn on the trigger" button in the red frame on the screen below to automatically start the Flowbot.
This is a recommended flow for automatically documenting interactions on Microsoft Teams without human intervention.
By leveraging the APIs of Outlook and ChatGPT, various automations can be achieved!
How about considering the following automations?
In addition to appending and updating data, you can also transfer data from Google Sheets to other applications.
It is possible to automate response generation, summarization, translation, and data labeling using AI!
By integrating Outlook with ChatGPT, you can save the hassle of switching back and forth between the two tools, making it easier than ever to rely on ChatGPT!
This will streamline the use of AI, allowing you to quickly complete tasks such as summarizing and translating Outlook messages.
Moreover, such API integration can be easily achieved without programming knowledge by utilizing the no-code tool Yoom!</span>
The setup is simple, so even beginners can quickly implement automation.
If you're interested, start by creating a free account and see how it works for yourself!
Registration takes just 30 seconds! You can immediately check how it feels to use.
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